Forms

As a student enrolled in a Bachelor of Music or Licentiate in Music program, you are given a program audit (PA) at time of admission. The PA is a shared Excel document on McGill’s One Drive that keeps track of your program progress. The Schulich School of Music defers to the PA, instead of Minerva’s myProgress, when evaluating how close you are to graduation.

Log-in instructions to your PA can be found here.

If you receive one of these common registration error messages (such as program, major, prerequisite, capacity, instructor/departmental approval) when trying to add a music course on Minerva, submit a Course Permit/Override Form to seek permission to register.

For courses offered outside the Schulich School of Music, contact the department which offers the course to seek permission to register.

As a student in the Bachelor of Music or Licentiate in Music program, you must submit a practical instruction request every year if you would like to take private lessons (MUIN courses). The application form must be submitted before the end of May preceding the academic year you plan to take practical instruction.

Click here to submit a practical instruction request.

You cannot add practical exams (MUIN concentration or performance exams) yourself on Minerva. To apply for a practical exam, submit an exam application form from your program’s web page on the Schulich School of Music’s website. To access the form, go to your given program’s web page, scroll down to the Program structure heading and select “Exams”.

Bachelor of Music

Licentiate in Music

As a student in a Bachelor of Music program, you may propose a personal project with a specialized topic correlated to your professional development as a music student. The project must be supervised by a professor at the Schulich School of Music. 

You and your supervisor must submit two forms to request a special project:

1. Your project supervisor must download, complete and sign the  Special Project: Assessment Form. This form must be uploaded to the form that that the student will complete in step 2.
2. Complete the Special Project Application

If you cannot attend or miss a final exam during the official final exam period for health reasons or other extenuating circumstances, submit an exam deferral request on Minerva. Except for practical exams (MUIN 252, 282, 283, 352, 382, 452 and 482), this form is applicable to final exam deferral requests for courses offered by the Schulich School of Music and other faculties.

Travelling does not constitute a valid reason for exam deferral.

See Deferred Exams for more info.

To seek permission to withdraw from a course after the course-withdrawal-without-refund deadline, submit a Late Course Withdrawal Request.

See Important Dates for course withdrawal deadlines.

Students are permitted to request a leave of absence for up to a maximum of two consecutive semesters without having to audition for program readmission.

Please read the policy  about McGill’s Leave of Absence for undergraduate students carefully before submitting a request

Submit a Leave of Absence Request

1. If the request is approved, the Leave of Absence notation will be reflected on McGill’s academic records.
2. Newly admitted students are not eligible for a Leave of Absence in the first semester. They should consult with Admissions about the possibility to defer the term of admission.
3. The request must be made before the end of the withdrawal with refund deadline for the semester which the Leave of Absence is requested.
4. We strongly encourage students to meet with a Program Advisor to discuss options about program continuation before seeking a Leave of Absence. Students can book an appointment with a Program Advisor here.
5. International Students should consult International Student Services to see how a leave of absence may impact their legal status in Canada.
6. Students on Leave of Absence will still be able to register for courses in the semester follow the leave. They can add courses during the regular registration period.

Note: Taking a break from studies for personal reason(s) does not constitute as a valid reason for seeking a Leave of Absence. Students who do not register for courses in the regular academic year (excluding the summer semester) will be required to apply for program readmission. See Program Readmission for detail.

If you are planning on changing majors within the Schulich School of Music, you may submit an intra-faculty transfer request on Minerva.

If you need an official letter attesting your full-time status at McGill, you may request a proof of enrollment letter on Minerva.

See Enrollment Letters for details.