This page contains links to forms related to your course, program and student records at McGill.

On this page: Program Audit, Course Permit/Override, Practical Instruction Application, Practical Exam Application, Special Projects, Final Exam Deferrals, Late Course Withdrawal, Leave of Absence, Program Transfer, Proof of Enrollment

Program Audit (PA)

As a student enrolled in a Bachelor of Music or Licentiate in Music program, you are given a program audit (PA) at time of admission. The PA is a shared Excel document on McGill’s One Drive that keeps track of your program progress. The Schulich School of Music defers to the PA, instead of Minerva’s myProgress, when evaluating how close you are to graduation.

Log-in instructions to your PA can be found here.

Course Permit / Override Form

If you receive one of these common registration error messages (such as program, major, prerequisite, capacity, instructor/departmental approval) when trying to add a music course on Minerva, submit a Course Permit/Override Form to seek permission to register.

For courses offered outside the Schulich School of Music, contact the department which offers the course to seek permission to register.

Practical Instruction Application

As a student in the Bachelor of Music or Licentiate in Music program, you must submit a practical instruction request every year if you would like to take private lessons (MUIN courses). The application form must be submitted before the end of May preceding the academic year you plan to take practical instruction.

Click here to submit a practical instruction request.

Practical Exam Application

You cannot add practical exams (MUIN concentration or performance exams) yourself on Minerva. To apply for a practical exam, submit an exam application form from your program’s web page on the Schulich School of Music’s website. To access the form, go to your given program’s web page, scroll down to the Program structure heading and select “Exams”.

Bachelor of Music

Licentiate in Music

Special Projects

As a student in a Bachelor of Music program, you may propose a personal project with a specialized topic correlated to your professional development as a music student. The project must be supervised by a professor at the Schulich School of Music. 

Semester Application Deadline
Summer May 30
Fall August 15
Winter December 10

You and your supervisor must submit two forms to request a special project:

  1. Your project supervisor must download, complete and sign the PDF icon Special Project: Assessment Form. This form must be uploaded to the form that that the student will complete in step 2.
  2. Complete the Special Project Application


Final Exam Deferrals

If you cannot attend or miss a final exam during the official final exam period for health reasons or other extenuating circumstances, submit an exam deferral request on Minerva. Except for practical exams (MUIN 252, 282, 283, 352, 382, 452 and 482), this form is applicable to final exam deferral requests for courses offered by the Schulich School of Music and other faculties.

Travelling does not constitute a valid reason for exam deferral.

See Deferred Exams for more info.

Late Course Withdrawal

To seek permission to withdraw from a course after the course-withdrawal-without-refund deadline, submit a Late Course Withdrawal Request.

See Important Dates for course withdrawal deadlines.

Leave of Absence

Students are permitted to request a leave of absence for up to a maximum of two consecutive semesters without having to audition for program readmission.

Please read the policy  about McGill’s Leave of Absence for undergraduate students carefully before submitting a request

Submit a Leave of Absence Request

  1. If the request is approved, the Leave of Absence notation will be reflected on McGill’s academic records.
  2. Newly admitted students are not eligible for a Leave of Absence in the first semester. They should consult with Admissions about the possibility to defer the term of admission.
  3. The request must be made before the end of the withdrawal with refund deadline for the semester which the Leave of Absence is requested.
  4. We strongly encourage students to meet with a Program Advisor to discuss options about program continuation before seeking a Leave of Absence. Students can book an appointment with a Program Advisor here.
  5. International Students should consult International Student Services to see how a leave of absence may impact their legal status in Canada.
  6. Students on Leave of Absence will still be able to register for courses in the semester follow the leave. They can add courses during the regular registration period.

Note: Taking a break from studies for personal reason(s) does not constitute as a valid reason for seeking a Leave of Absence. Students who do not register for courses in the regular academic year (excluding the summer semester) will be required to apply for program readmission. See Program Readmission for detail.

Program Transfer

If you are planning on changing majors within the Schulich School of Music, you may submit an intra-faculty transfer request on Minerva.

Proof of Enrollment

If you need an official letter attesting your full-time status at McGill, you may request a proof of enrollment letter on Minerva.

See Enrollment Letters for details.

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