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Deferred and Supplemental Exams

Deferred and Supplemental Exams

Deferred exams

If you are unable to write your final exam due to illness or another extenuating circumstance, you may be eligible to apply for an exam deferral, depending on your faculty rules and regulations.

Do I qualify for a deferred exam?

To qualify you must submit a request according to your faculty guidelines (see 'How do I apply?'). If you are not eligible for the first-time deferral pilot documentation exemption, you must also provide supporting documentation (such as a medical note) which supports your inability to write the exam on the original date (Arts and Science students should submit this documentation via the Current Student Contact Form). Please remember that travel plans scheduled during the final exam period are not a valid reason for requesting a deferral. If your request is approved, you will be permitted to write the exam during the next deferred exam period, and a grade of L will display on your unofficial transcript until you write the deferred exam and your final grade is available.

Note: Students applying through the first-time deferral pilot must cite a valid reason for requesting a deferred final exam.

Students who have previously deferred one or more exams are no longer eligible for the first-time deferral and must submit supporting documents to justify their request. Please submit your documentation as soon as you submit your deferral request on Minerva. Note that incomplete requests will be cancelled. Refer to the table in the How do I apply? section to determine where and how to send your supporting documents.

For the Faculty of Engineering, consult the faculty's Deferrals page for specific instructions and deadlines.

Students (*see included faculties below*) who request a first-time exam deferral due to illness or another extenuating circumstance may be granted the deferral without the need for supporting documentation (e.g. a medical note). 

Note: Regular deferred application deadlines apply.

The first-time deferral documentation exemption is open to students in the faculties of:

  • Agricultural and Environmental Sciences
  • Arts (including Schools of Social Work and Religious Studies)
  • Education
  • Engineering (including School of Architecture)
  • Law
  • Management
  • Science

Note: Students registered in the Schools of Continuing Studies, Nursing, Information Studies and Physical and Occupational Therapy, and the faculties of Dentistry, Medicine, and Music, and Graduate and Postdoctoral Studies are not included in the first-time deferral exemption from providing supporting documentation. The existing guidelines for your home faculty or school are applicable for deferring an exam.

To apply for a deferral under the first-time deferral documentation exemption, consult the ‘How do I apply?’ section for the process for your home faculty. The process remains the same as the regular deferred exam application process, but you do not need to submit any supporting documentation.

Important notes for students approved to write a Deferred Exam:

  1. It is your responsibility to verify the Deferred Exam schedule for the exact date, time, and location of your exam. The schedule will be posted at www.mcgill.ca/exams approximately two weeks prior to the deferred exam period for which your exam was approved.

  2. Your final exam may only be deferred once; in addition, a request to withdraw from the deferral is unlikely to be granted for similar reasons to your original request.

  3. If, after having been approved for the deferred exam, you decide to write (or have already written) the original final exam, you will no longer be eligible to write the deferred exam. Failure to inform your Student Affairs office (or Service Point, for Arts or Science students) may place you in violation of the Code of Student Conduct, and an allegation will be made to the appropriate Disciplinary Officer.
     

How do I apply?

***For mid-term exam deferrals or mid-year deferrals of spanned courses, contact your instructor or department***

NOTE: Students who are eligible for the first-time deferral documentation exemption do not need to provide any supporting documents.

Faculty

How/Where do I submit an exam deferral request?

Where do I submit supporting documents (e.g. medical note)?

Where can I seek academic advising?

Agriculture and Environmental Sciences

Minerva 

(Student Menu>Student Records Menu>Deferred Exam Application)

Student Affairs at Macdonald Campus

Student Affairs at MacDonald Campus

Arts (including Information Studies and Social Work)

Minerva 

(Student Menu>Student Records Menu>Deferred Exam Application)

Current Student Contact Form

OASIS at Dawson Hall

Continuing Studies

Minerva 

(Student Menu>Student Records Menu>Deferred Exam Application)

In person at School of Continuing Studies or joey.settino [at] mcgill.ca (by email)

Continuing Studies Front Desk (688 Sherbrooke W., 11th floor)

Dentistry

Minerva 

(Student Menu>Student Records Menu>Deferred Exam Application)

Associate Dean or Student Affairs within Dentistry

Student Affairs within Dentistry – or norman.miller [at] mcgill.ca (subject: Deferred%20Exam) (Norman Miller)

Education

Minerva

(Student Menu>Student Records Menu>Deferred Exam Application)

In person at Student Affairs (3700 McTavish, room 243) or sao.education [at] mcgill.ca (by email)

Student Affairs at Education (3700 McTavish, room 243)

Engineering (including Architecture and Urban Planning)

Minerva

(Student Menu>Student Records Menu>Deferred Exam Application)

In person at Frank Dawson Adams building (3450 University, Room 22)

Student Affairs at Frank Dawson Adams building (3450 University, Room 22)

Graduate Studies

Consult with the Graduate department

Consult with the Graduate department

Departmental Supervisor

Law

Minerva 

(Student Menu>Student Records Menu>Deferred Exam Application)

In person at Law Student Affairs (3644 Peel, room 433)

In person at Law Student Affairs (3644 Peel, room 433)

Management

Minerva 

(Student Menu>Student Records Menu>Deferred Exam Application)

In person at Management Student Affairs (1001 Sherbrooke W., room 110)

In person at Management Student Affairs (1001 Sherbrooke W., room 110)

Medicine

Minerva 

(Student Menu>Student Records Menu>Deferred Exam Application)

Medicine Student Affairs (3708 Peel Street)

Medicine Student Affairs (3708 Peel Street)

Music

Minerva 

(Student Menu>Student Records Menu>Deferred Exam Application)

Student Affairs at Music – Elizabeth Wirth Music building (527 Sherbrooke St W., 7th floor)

Student Affairs at Music – Elizabeth Wirth Music building (527 Sherbrooke St W., 7th floor)

Nursing

Minerva 

(Student Menu>Student Records Menu>Deferred Exam Application)

Student Affairs (Wilson Hall, 3506  University, Room 202)

Student Affairs (Wilson Hall, 3506  University, Room 202)

Physical and Occupational Therapy

Minerva 

(Student Menu>Student Records Menu>Deferred Exam Application)

In person at Student Affairs (3630 Sir William Osler)

In person at Student Affairs (3630 Sir William Osler)

Religious Studies

Minerva 

(Student Menu>Student Records Menu>Deferred Exam Application)

In person at Service Point or servicepoint [at] mcgill.ca (by email) (BA in Religious Studies)

Religious studies (Birks Building, 3520 University)

Science (including B.A. and Sc.)

Minerva 

(Student Menu>Student Records Menu>Deferred Exam Application)

Current Student Contact Form

SOUSA at Dawson Hall

Summer Studies - Special Students

Minerva

(Student Menu>Student Records Menu>Deferred Exam Application)

In person at Service Point or servicepoint [at] mcgill.ca (by email)

n/a

 

Application deadlines and exam periods

Visit the "Final Exam Dates" page to view deferred exams' application deadlines and exam periods.
 


Supplemental exams

If you are in satisfactory or probationary standing and received a grade of D, F, J, or U, you may be eligible to write a supplemental exam, which will count for a large percentage of your final grade. Your initial grade will still appear on your transcript, and both will be calculated into your CGPA.

Contact an advisor in your Student Affairs Office to discuss whether writing a supplemental exam is the right option for you.

Note: Supplemental exams are not available for courses administered by Agricultural and Environmental Sciences, Management, Music, or Engineering (except for some Science, Humanities, and Social Sciences courses).

Do I qualify?

You must refer to the Supplemental Exam Regulations to determine if you qualify.

Students who apply for a supplemental examination but find themselves unprepared for it have the option of not writing the exam (students in the Faculty of Law and School of Physical and Occupational Therapy must consult their Student Affairs Office). There is no penalty for not writing a supplemental exam except for the loss of the supplemental examination fee.
 

How do I apply?

Applications can be made on Minerva. A supplemental exam fee will apply.
 

Rules and regulations

  • For the detailed regulations on supplemental exams, consult the eCalendar.
  • The format of the supplemental exam will not necessarily be identical to that of the final exam of the same course. Students are responsible for contacting the course professor for information about the supplemental exam format.
  • It is the student’s responsibility to find out the date, time, and location of the exam by consulting the Supplemental Exam Schedule when it is posted.
  • All students are strongly encouraged to consult their Student Affairs Office to determine the supplemental exam policies of their faculties and/or schools.
     

Application deadlines and exam periods

  • Visit the "Final Exam Dates" page to view supplemental exams' application deadlines and exam periods.