Proof of enrolment letter vs. confirmation of enrolment forms
A proof of enrolment letter is an official letter signed by the University Registrar listing the academic terms in which a student was registered. It is available for download from Minerva as a PDF, which can be printed or saved.
Organizations that accept a proof of enrolment letter:
-Local transport authorities (STM, AMT, etc.)
-Provincial health authorities
-Explore program form
-SWAP Working Holidays
-and many others
A confirmation of enrolment form is a third party form to confirm a student's enrolment at McGill. It is provided by a student to be completed by Service Point.
Types of confirmation of enrolment forms completed by Service Point:
-Government forms (i.e. permanent residency)
-Embassies or consulates
-Insurance claim/Pension/Veterans Affairs
-Confirmation of enrolment for exchange students only
Students who require confirmation of their status at McGill can obtain a signed letter listing the terms in which they were registered by accessing their record in Minerva.
- Log into Minerva
- Select the Student Menu
- Select the Student Records Menu
- Click Letters – Proof of Enrolment
- Select the appropriate term(s) and type of letter
- Click Submit/Print
- The letter will open in a PDF file, which can then be printed or saved
Common organizations requiring proof or confirmation of enrolment
- Canadian and Other Immigration Authorities
- Canadian Provincial Health Authorities
- Convention de stage/internship confirmation form
- Forms for a centralised application service
- Government Aid form
- International Non-Governmental Organizations
- Registered Education Savings Plan (RESPs)
Canadian and Other Immigration Authorities
Students may need to provide a proof of enrolment letter for the purposes of applying for or renewing immigration permits, to apply for Canadian status, or other purposes related to citizenship and/or residency.
In general, international students renewing their study permit and/or CAQ require a “credits-completed-to-date” letter. This letter is generated by the student directly in their Minerva account by selecting “credits completed to date” under the section “type of letter”.
Note that this letter is not available for all students. Due to the nature of graduate programs (thesis, research projects, etc), the credits completed letter is not available for Graduate (GR) students. Grad students must use the normal enrolment letter without selecting the credits completed to date option. Undergraduate (UG) students who have changed programs or are enrolled in more than one concurrent program should contact Service Point.
Graduating students (UG or GR) wishing to apply for a post graduate work permit should refer to the International Student Services (ISS) website.
Students dealing with non-Canadian immigration authorities needing proof of enrolment at McGill should use the normal enrolment letter. Should this letter be questioned or refused, please contact Service Point.
For information on required permits according to the level and length of studies, please refer to the Legal Documents website. When applying for or renewing permits, always refer to ISS for confirmation of what documentation is required for your specific purposes in Canada.
Canadian Provincial Health Authorities
Canadian provincial health authorities generally require proof of full-time attendance at a recognized educational institution. If you are an Out-of-Province student attending McGill University and will be temporarily living in Quebec for the duration of your studies, you may need to provide your provincial health authority (OHIP, BC CareCard, etc) a proof of enrolment letter and the length of your program.
What to submit:
Print a Proof of Enrolment letter from Minerva – select the Credits Completed to Date option.
Submit the letter directly to your provincial health care provider
Convention de stage/internship confirmation form
If you are doing a stage that will count for credits towards your degree, consult with your home faculty's Internship Office. Note that neither CAPS nor Service Point can sign a form that attest or support students who are completing stages on their own.
Forms for a centralised application service
If you require a form to be completed for a centralised application service (i.e.: Common Application Transfer College Report, AMCAS, LSAC, SOPHAS, WES, …), you must order an official transcript via Minerva. You will need to follow the link and instructions that display upon submission of your official transcript request in Minerva.
Government Aid form
Forms that require our “institutional code” or any forms that have the keywords "name of government jurisdiction" should be filled-out by Scholarship & Student Aid Office. Examples are:
- Quebec AFE Confirmation of Student Status / Loan Remission
- Canada Student Loan - Confirmation of Enrolment - Schedule 2
- OSAP - Continuation of Interest-Free Status/Confirmation of Enrolment (schedule 2)
- Sallie Mae - In-School Deferment Request
International Non-Governmental Organizations
A student whose parent(s) work for an international non-governmental organization, such as the United Nations, World Bank, or International Monetary Fund, may require that McGill completes a form to attest proof of school attendance and confirmation of tuition and fees paid.
The student may submit their request to Service Point for completion of their tuition reimbursement form by completing our online request form.
NOTE: The University cannot attest to a student’s dates of enrolment until after the semester is officially completed, including all final exams. These types of requests are completed once per year (beginning in May) for students enrolled in both the Fall & Winter terms.
Registered Education Savings Plan (RESPs)
RESP providers generally require proof of full-time status along with the number of credits completed at an educational institution.
Students can submit their proof of enrolment letters directly to their RESP provider. This includes the following companies:
Knowledge First Financial: knowledgefirstfinancial.ca CST: www.cst.org Heritage Education Funds: www.heritageresp.com Children's Education Funds: www.cefi.ca
- Print a Proof of Enrolment letter from Minerva – select the Credits Completed to Date option
- Write on the letter your Agreement/Plan/Contract number (normally found on the form provided by your company)
- Submit the letter directly to your RESP provider (they normally require your letter to indicate your status for the full academic year)
Should you have questions such as what letters should be provided (and by which deadlines), when or how funds will be disbursed, or for any other matter regarding your RESP, please contact your RESP provider directly (websites provided above).
Contact Service Point for further assistance.
If you are on exchange, on a study away or completing courses at another Quebec university under the CREPUQ Inter-University Transfer (IUT), the letter will indicate “Non-resident” as your registration status. In this case, please contact or visit Service Point for further assistance. We will provide you with a letter.
Many RESP companies require that you provide proof of full-time status by August 1st, however given that newly-admitted students can only register as of June you are advised to:
- Submit a copy of your acceptance letter directly to your RESP provider (so they can start processing your claim)
- Once you have registered full-time, follow the steps above
My RESP company did not accept the letter, what should I do?
In many cases, the letter was not accepted because you did not provide the “Proof of Credits complete to-date” letter. You MUST choose this option when generating the letter from Minerva.
It is also recommended that you provide the letter that indicates full-time enrolment for both the Fall and Winter terms. In the “Term(s)” box, scroll down to choose “Fall&Winter 20xx/20xx (Full-Time)”.
Another reason why the RESP company may reject your letter is that you have not completed enough credits to change academic year. Should the company require additional information about your academic record, we recommend providing the company with a transcript, or contact Service Point for further assistance.
My RESP company requires McGill to send the letter directly or they want an original. What should I do?
The letter from Minerva is considered an original document. It features the McGill letterhead and uses data directly from your student record; it is considered official.
Yes, the enrolment letter produced in Minerva features McGill letterhead and uses data directly from your student record; it is considered official by third parties, including:
- Citizenship and Immigration Canada (CIC)
- Immigration Québec (MICC)* - for CAQ only
- Local transport authorities (STM, AMT, etc.)
- Provincial health authorities
- RESP provider
- and many others
*If applying for the Certificate of Selection of Quebec (CSQ), please visit Service Point or email Service Point (click on the hyperlink to obtain a template) to request your letter. The subject line of your email must be [Special Letters & Forms], including the brackets.
The letter from Minerva is considered an original document. We suggest that you provide the organization with your electronic official transcript (eTranscript), which is a digitally signed and certified PDF document that can be delivered electronically worldwide in as little as 15 minutes from when you place your order, or your printed official transcript, which is printed on the McGill secured red paper, has a watermark, and is provided in a sealed envelope.
Still having trouble? The letter is not accepted?
If the organization you are providing the letter to does not accept it, please email Service Point (click on the hyperlink to obtain a template) with the following information. The subject line of your email must be, including the brackets [Special Letters & Forms]:
- Name of organization
- Contact person (name, email, phone number)
- The reason why it was not accepted
Other types of letters are available to students upon request at Service Point, such as:
- Special fee letter (i.e. fee estimate, proof of payment) - click here
- Work permit application
- Canadian Permanent Residency application
- Thesis submission
- Semester dates
- The language of instruction of the University
- McGill’s accreditation information
- 3-year degree (for Quebec students who have completed CEGEP)
Note: If you require a disciplinary letter report, contact the Dean of Students.
Need help? Bring your form to Service Point, and we'll determine what can be done. Or send us an servicepoint [at] mcgill.ca (subject: %5BSpecial%20Letters%20%26%20Forms%5D) (email) and attach your form (PDF format). The subject line of your email must be [Special Letters & Forms], including the brackets.
Alumni who were registered or graduated prior to Fall 2002:
Please visit the IT Knowledgebase to view how your McGill ID & Minerva PIN has changed.