Learning Abroad


Exchange/Independent Study Away Info Session

-for undergraduate music students-

When: Wednesday, November 25, 2020
Time: 9:30 am – 10:30 am Montreal Time
Where: Zoom Info Session
Zoom ID: https://mcgill.zoom.us/j/84383535915

Missed the info session? You can view the PDF icon presentation slides here

 


Looking to broaden your education and musical training beyond the Schulich School of Music?

Studying at another university is a great opportunity to experience student life in a new environment and broaden perspectives on career possibilities.  It is also a wonderful way to develop intercultural skills as well as to enhance critical thinking and personal growth.

As a student at the Schulich School of Music, you have the opportunity to apply for an exchange programs or independent study away at another music conservatory or university. Courses approved on the Learning Agreement will be credited towards your program.

Below are guidelines to embark on an educational opportunity outside of McGill in Canada.

Exchange Program

Music-Specific Official Exchanges

Visit the McGill Abroad website to obtain details on the conditions to apply for an exchange program.

General Official Exchanges

For most Music Exchanges, we encourage students to apply for the full year two consecutive semesters, i.e. both fall and winter terms. There is no summer exchange program.

Two application periods are available depending on when you would like to start the Exchange Program. For Exchange Program taking place in the 2021-2022 academic year:

TERM

Application Period

Fall 2021 (includes full year applications, i.e. Fall 2021 & Winter 2022*)

December 1, 2020 to January 15, 2021

Winter 2022 only

April 20, 2021 to June 15, 2021

Read the instruction about Exchange Program carefully before submitting an application

*If you would like to participate in a full-year exchange, select Fall 2021 only when submitting the Exchange application on MINERVA, AND fill out this webform to indicate your interest in a full-year exchange.

Music-Specific and General Exchange Checklist:

  1. To be eligible to participate, you must be currently registered as a full-time, degree-seeking McGill student, and have a minimum CGPA of 3.0. The most common time to participate in an exchange program is generally the year before your final year of study.
  2. Submit a Request for Exchange online through MINERVA within the application period. NO LATE APPLICATION WILL BE ACCEPTED.
  3. You must upload the following documents in MINEVA’s exchange application before submitting the request. An incomplete application will be disqualified.
    • a video taped audition of 10 minutes duration which has been recorded within the last three months.
    • AND a reference letter from your Schulich School of Music practical instruction teacher.
  4. You may list up to four host universities in the application, in order of preference. Listing only one host university does not increase your chance in being nominated for exchange.
  5. If you have been nominated to participate in an exchange program with a host university, you must accept or decline the nomination before the acceptance deadline which will be communicated to you by Service Point.
  6. You may apply for Mobility Bursary for Exchanges if you have accepted a nomination for an exchange program.
  7. If you receive student aid from the government, verify with the loan provider if you are eligible to receive funding if you study at an institution outside McGill.
  8. There is a second application process with the host university. You will receive further instruction on how to complete the exchange application with the host university once you have accepted the nomination.
    Note: McGill’s nomination for an exchange program does not guarantee your acceptance at the host university. This generally depends on the availability of openings in the program for which you would like to study.
  9. You will pay tuition fees directly to McGill during your exchange program, not to the host university. Students are billed an equivalent of 15 credits for one semester regardless of the number of credits you plan to take at the host university. Europe usually follows the ECTS system. Two ECTS credits are equivalent to one McGill credit. In other words, you are allowed to take up to 30 ECTS credits if you attend one semester exchange, or up to 60 ECTS credits for the full year.
  10. There are other expenses that you should take into consideration when planning your budget, such as airfare, accommodations, visa application fees, health/travel insurance and other daily living expenses.
  11. Research the visa requirements of the country where you will participate in an exchange program and follow the guidelines for visa application if applicable.
  12. You will have to attend the Pre-Departure Orientation
  13. You are required to adhere to the registration deadlines of the host university.
  14. Complete a Travel Registry before you leave for the exchange. Ensure you have the proper travel and health insurance coverage during the exchange program.  Visit McGill Abroad for more information on safe travels.
  15. For most host universities, you will be asked to fill out a Learning Agreement detailing the list of courses you plan to take which must have sign-offs from your faculty advisor at McGill and the international exchange program administrator at the host school. Email sign-offs from the two officiates mentioned above on an approved list of courses will also suffice if the host school does not have a Learning Agreement on its application form. Courses approved on the Learning Agreement will be credited towards your degree as long as you receive a passing grade for the courses. Inform your faculty advisor of any course plan changes in advance to re-assess for transfer credits.
    Note: Students who receive credits for courses obtained while on exchange at other universities do not qualify for McGill in-Course awards. See Student Aid for more information.
  16. All non-music courses must be evaluated and approved for McGill equivalencies on the Minerva transfer credit assessment form. This form must accurately reflect the courses you are registered for at the host university. You may access the list of approved courses from the course equivalency system. If you cannot find a course there, submit a new course equivalency request. To do so, click on "login" on the top right hand corner of the course equivalency system webpage and sign in with your McGill username and password.
  17. Take advantage of your exchange program, stay safe and keep an exchange journal so you can share your experience with fellow students and the Schulich School of Music community. We would love to hear your exchange experience!
  18. Once the exchange program is completed, you must make arrangements with the host university to send the official transcripts to the attention of:
Adelina Lameiras
Student Affairs Office,
Schulich School of Music of McGill University
527 Sherbrooke Street West, Room A720,
Montreal, Quebec,
Canada, H3A 1E3

E-transcripts can be emailed to adelina.lameiras [at] mcgill.ca
The official transcripts must include all final grades, and be received within 30 days after the end of your exchange program.

Independent Study Away

You may decide to take courses at a university that is not a among the list of McGill official exchange partners. It is your responsibility to contact the host university to inquire about the possibility of being an independent study away student (also known as visiting student). Tuition is paid directly to the host university. Once you have determined that you are eligible to attend the host university as an independent study away student, you must submit a study away request on Minerva within the designated application period. No late application will be accepted.

Term Application period
Fall 2021 (includes full year applications*) December 1, 2020 to May 1, 2021
Winter 2022 December 1, 2020 to October 1, 2021
Summer 2022 December 1, 2021 to March 1, 2022

Independent Study Away Checklist:

  1. To be eligible to participate, you must be currently registered as a full-time, degree-seeking McGill student, and have a minimum CGPA of 2.70. The most common time to participate in an exchange program is generally the year before your final year of study.
  2. Inform yourself of the host university’s Independent Study Away requirements and application deadline(s). Ensure you can secure sufficient funds to cover expenses, such as tuition, airfare, accommodations, insurance and other living expenses.
  3. Research into the visa requirements of the country where you will participate in an independent study away program and follow the guidelines for visa application if applicable.
  4. If you receive student aid from the government, verify with the loan provider if you are eligible to receive funding if you study at an institution outside your home university.
  5. If you meet the host university's requirements to apply as an independent study away or visiting student, you must submit a request for study away on Minerva within the designated application period.
  6. If you plan to participate in performance work and take practical instruction at the host university, you must upload the following documents in MINERVA’s Study Away application in addition to completing the online form.
    • A video taped audition of 10 minutes duration which is recorded within the last three months.
    • AND a reference letter from your Schulich School of Music practical instruction teacher.
  7. If your independent study away application is approved, you must accept or decline the nomination before the acceptance deadline which will be communicated to you by Service Point.
  8. Follow up with the host university to complete the application and registration procedures. You will have to adhere to the registration deadlines of the host university.
  9. If you receive student aid from the government, verify with the loan provider if you are eligible to receive funding if you study at an institution outside McGill.
    Note: McGill’s nomination for an independent study away program does not guarantee your acceptance at the host university. This generally depends on the availability of openings in the program for which you would like to study.
  10. You will pay tuition fees directly to the host university, not McGill.
  11. For most host universities, you will be asked to fill out a Learning Agreement detailing the list of courses you plan to take which must have sign-offs from your faculty advisor at McGill and the international program administrator at the host school. Email sign-offs from the two officiates mentioned above on an approved list of courses will also suffice if the host school does not have a Learning Agreement on its application form.
  12. Courses approved on the Learning Agreement will be credited towards your degree as long as you receive a passing grade for the courses. Inform your faculty advisor of any course plan changes in advance to re-assess for transfer credits.
    Note: Students who receive credits for courses obtained while on Independent Study Away at other universities do not qualify for McGill in-Course awards. See Student Aid for more information.
  13. All non-music courses must be evaluated and approved for McGill equivalencies on the Minerva transfer credit assessment form. This form must accurately reflect the courses you are registered for at the host university. You may access the list of approved courses from the course equivalency system. If you cannot find a course there, submit a new course equivalency request. To do so, click on "login" on the top right hand corner of the course equivalency system webpage and sign in with your McGill username and password.
  14. Europe usually follows the ECTS system. Two ECTS credits are equivalent to one McGill credit. In other words, if you take 30 ECTS credits at the host university, you can potentially receive 15 transfer credits towards your program at McGill.
  15. There are other expenses that you should take into consideration when planning your budget, such as airfare, accommodations, visa application fees, health/travel insurance and other daily living expenses.
  16. Research into the visa requirements of the country where you will participate in an exchange program and follow the guidelines for visa application if applicable.
  17. You will have to attend the Pre-Departure Orientation.  
  18. You are required to adhere to the registration deadlines of the host university.
  19. Complete a Travel Registry before you leave for the exchange.  You will also have to ensure that have the proper health insurance coverage for study away programs. Visit the McGill Abroad website for more information on safe travels.
  20. Take advantage of your term away program, stay safe and keep an exchange journal so you can share your experience with fellow students and the Schulich School of Music community. We would love to hear your study away experience!
  21. Once the study away program is completed, you must make arrangements with the host university to send the official transcripts to the attention of:
Adelina Lameiras
Student Affairs Office,
Schulich School of Music of McGill University
527 Sherbrooke Street West, Room A720,
Montreal, Quebec,
Canada, H3A 1E3
E-transcripts can be emailed to adelina.lameiras [at] mcgill.ca

The official transcripts must include all final grades, and be received within 30 days after the end of your exchange program.

Quebec Inter-University Transfer (IUT)

Quebec Inter-University Transfer (IUT) Agreement allows you to register at another educational institution in the province of Quebec in addition to your registration at McGill.  With your faculty's permission, you may register at any Quebec university for three or in some cases six credits per term depending on degree residency regulations. 

Tuition is paid directly to McGill.  The host institution will automatically submit your grades to McGill for any completed courses.

IUT Checklist:

  1. Visit McGill's IUT website (Inter-University Transfer) to submit an application for "authorization to transfer credits". 
  2. Once this application is approved by both the home and host universities, you must register for the course that was approved at the host university.
  3. You must adhere to the registration deadlines of the host university.
  4. You must also ensure that the McGill Class Schedule permits you to take these courses without conflict.
  5. If you decide to drop or withdraw from the approved course(s), you will need to drop or withdraw from the course using the host university's registration method and submit this change on the online IUT application.

Internship

An Internship is a great opportunity to build connections.  It is also a wonderful chance to apply the skills you are developing in the Schulich School of Music in a professional setting.

To be eligible to participate, you must be an active student, and have completed 30 credits in a 90-credit program, or 45 credits in a 120-credit program, and have a minimum CGPA 3.00. In adherence to the insurance policies, the internship may not be completed in the last semester of studies in the program. You are required to return to McGill in the semester following the end of the internship to continue with your program. It is your responsibility to find a professor within the Schulich School of Music to supervise your internship.

To take advantage of a Music internship, an internship proposal form must be submitted to the Student Affairs Office before the following deadlines:

Semester Deadline to submit internship application
Spring/Summer April 30
Fall June 28
Winter November 30

 

Internship Checklist:

  1. Find a full-time Faculty Academic from the Schulich School of Music who can co-supervise the internship with the supervisor from the company which you will work.
  2. Both you and the Faculty Academic are required to complete an internship proposal form (PDF icon Internship Proposal (MUPD 499) form) illustrating the project objectives, learning goals, activities and how this project will contribute to your professional development.
  3. The means of evaluation must be clearly described on the application form (e.g. business plan, log of activities, report on what you learned; research paper, composition or recording, assessment of host organization, or some combination, including the relative weight of each component in the grade).
  4. Submuit the signed proposal with supporting documents to the Student Affairs Office (7th floor, Elizabeth Wirth Music Building) before the assigned deadline.

Enriched Experience Opportunities (EEO)

The Schulich School of Music offers financial support for undergraduate students who partake learning opportunities outside the traditional classroom environment. These activities may involve national or international travel. Visit the EEO website

Testimonial

Samuel Rouleau with friends during his Sibelius Exchange in 2016Samuel Rouleau with friends during his Sibelius Exchange in 2016

I recently returned from a yearlong, exchange program at Sibelius Academy in Helsinki, Finland. It was one of the most enriching, eye-opening and exhilarating experiences of my life.
The Academy offers a wide variety of class options including jazz improvisation, creative skills training, and performance coaching. Additional classes taught through the bassoon studio were complemented by invited guests and private lessons with fantastic faculty!
Opportunities to interact with fellow students in different programs taught me many things I would not have had the opportunity to learn elsewhere! The performance opportunities are numerous and intense as were the opportunities to travel. Students willingly work together to create music of all sorts and to experiment with various projects - the possibilities are endless!
Helsinki is a fantastic city. I had an incredible experience and would strongly recommend it to anyone interested in studying abroad!

-Samuel Rouleau, BMus (2016-2017 Exchange at the Sibelius Academy, Finland)

Consult the McGill Abroad website for more information on studying abroad options.

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