On this page: Payment Request Policy and Procedures
Payment Request Policy and Procedures
Publication Date: November 29, 2006
Revision Date: March 24, 2025- V 4.0
Effective Date: March 24, 2025
Related Memorandums, Announcements, and Revision Notes
March 24 2025 - Version 4.0: Links which referrred the user to the website now refer the user to the Financial Services Knowledge Base (FSKB).
April 30, 2024 - Version 3.9: Addition of PR1.3 "McGill University is not permitted to pay non-McGill students directly...", and PR2.2 now indicates how to pay non-McGill students for awards/prizes.
January 26, 2024: - Version 3.8 section PR1.2 updated with second bullet point (invoices billed to McGill University).
September 25, 2023 - Version 3.7: Addition of the Payment Request or Procurement Channel (PO/PCard) Table under PR2.1. PR2.3 now also indicates in-trust payments to law firms and notaries.
July 31, 2023 - Version 3.6: Updated PR2.1, and added PR2.2 Payments to Corporations/Corporations
July 11, 2023 - Version 3.5: Updated PR2.4 to include HR/Payroll.
March 6, 2023 - Version 3.4: Updated PR1.2 to refer to the How to Submit a Payment Request and included the link under Links to Related Documentation.
October 7, 2022 - Version 3.3: Updated PR.2 Allowable Types of Payments Requests: PR2.1 added Exceptionally, payment to corporations based on agreements where no goods/services were purchased (e.g. awards, stipends).
September 16, 2022 - Version 3.2: Updated P2 Approvals and Responsibilities: P2.2 Options for Signatures/Approvals and PR1.2 first bullet point was clarified
August 29, 2022 - Version 3.1: Updated PR2.6: Provided more clarification to Legal Settlements & Moral Damages.
July 18, 2022- Version 3.0: Updated Purpose and Scope. Updated P1, P2, PR1, PR2, and PR3 - channel news.
June 18, 2021- Version 2.6: added PR2.8.
August 24, 2020 - Version 2.5: Updated P2.1: Added the word approval as per communication (link to the announcement) sent out over the FIS Listserv.
April 6, 2020 - Version 2.4: Overview section - Replaced the word Overview with Purpose and Scope;
December 13, 2019 - Version 2.3: Updated PR2.1.
March 07, 2019 - Version 2.2: PR 5: Removed Glossary of Terms.
October 22, 2018 - Version 2.1: PR 2.5: Replaced the term "subject fees" with "participant fees".
December 19, 2017 - Version 2.0: Updated P1 and P2 and removed PR4.
February 24, 2017 – Version 1.4: Replaced the phrase “academic staff or administrative and support staff” with "academic, researcher, or administrative staff"; Updated policy name reference for the Reimbursement of Travel and Other Expenses Policy.
February 3, 2017 – Version 1.3: Replaced the labeling convention "P1., P2., etc." in the Procedures section to "PR1., PR2., etc.".
March 16, 2016 – Version 1.2: Replaced the phrase “faculty or staff” with “academic staff or administrative and support staff”.
May 9, 2013 - Announcement from Cristiane Tinmouth, Controller, Financial Services about Delegation of Temporary Signing Authority Procedures For All Fund Financial Managers | Channels News.
May 6, 2013 - Memorandum from Rose Goldstein and Michael Di Grappa about Research Administration and Accountability – Tri-Agency Recommendations - NEW DELEGATION MENU | Channels News | PDF version