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How To Use Minerva

Minerva Finance (Fund) Administration Menu options explained

Minerva Menu Option How To

Budget Query for Fund holders


Query for up-to-the-minute fund balances, entering only the Fund code - ideal for researchers.

PDF iconHow To use Minerva Budget Query for Fund Holders

Budget Query


Same purpose as the above, but with more flexibility in search criteria. Includes revenue account codes.
PDF iconHow To use Budget Query

Financial Statements

View monthly financial statements, including transactions and free balance.
PDF iconHow to view Monthly Financial Statements and further explanations

Adjustments on Past Payroll Transactions

Search process, approve and disapprove on past payroll transactions.

PDF iconHow to Process Adjustments on Past Payroll Transactions

PDF iconHow to Approve Payroll Adjustment Entries

PDF iconHow To Delegate Approvals of Adjustments on Past Payroll Transactions

PDF iconHow to use the Payroll Adjustments Approval History

Public FOAPAL Hierarchy Reports


View a complete listing of fund, organization, account (including salary account codes by position class), program, activity, and location codes.
PDF iconOVERVIEW of McGill's Chart of Accounts

McGill MarketPlace Entrance

Go shopping at the McGill MarketPlace (MMP); manage your personal shopping profiles.
 PDF icon"My First Profile"/Shopping Profiles in the Mcgill MarketPlace (MMP) explained

Procurement Administration Menu

Sponsor a user to procure in MMP; delegate responsibility to approve purchase requisitions, Change Orders and reconciled PCard transactions.
PDF iconHOW TO Sponsor A Requestor
PDF iconHOW TO Delegate Approvals of Purchase Requisitions, Change Orders and PCard Transactions

View Document

View information from selected documents including requisitions, POs, invoices, invoice document images, journals, encumbrances, direct cash receipts
PDF iconHOW TO view a Purchase Requisition, Purchase Order, Invoice, Journal or Encumbrance in Minerva (View Document menu option) including approval history

Approve Documents

Approve/disapprove documents; view approval status, revoke your documents.
PDF iconElectronic Approvals - HOW TO use the Minerva Approve Documents menu

PCard – MOPS Menu

Access the McGill Online PCard Service to reconcile and approve PCard transactions, view approval history, generate reports, and perform related administrative functions
PDF iconPCard Transaction Reconciliation

PDF iconPCard Transaction Approval

PDF iconPCard Approval History

PDF iconPCard Reporting

PDF iconMaintain FOAPAL aliases


Advances and Expense Reports Menu

Create or continue an accountable advance; Create or continue an expense reimbursement; View requests or outstanding advances
Travel page - How To's for Minerva

Delegate Temporary Signing Authority

Delegate signing authority for travel advances, expense reports, and payment requests during temporary absences.

PDF iconHow To Delegate Signing Authority for travel advances expense reports, and payment requests

uPrint - Campus Printing Menu

Manage uPrint Charges - Query charges by Fund; View users assigned by Fund; Assign and update FOAPALs for users and Assign or update FOAPALs to Resource Accounts.
 PDF iconHow to Query uPrint Charges by Fund
 PDF iconView Users Assigned by Fund
 PDF iconHow To Assign FOAPALs to Users
 PDF iconHow To Assign FOAPALs to Resource Accounts

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