How To Use Banner

Step-by-step instructions on how to use various Banner Finance forms are available below.

View PDF icon Banner TIPS for navigating, querying and processing Finance Documents in BANNER.

Frequently Asked Questions

Questions Answers
I entered my document number and proceeded to the Next Block, why am I getting this message in the Auto-Hintline "Document code does not exist"?

There are several reasons why this may happen:

  • In order to view a document, you must have query access to at least one of the FOAPALs charged.
  • In the Document field, be sure you entered the letter before the number - i.e. J0123456.
  • Be sure that the document you are viewing is a posted document.
What does it mean for a document to be "posted"? A document is "posted" to the general ledger when it has been completed in Banner and all the required approvals have been recorded.
How do I know if a document has a status of "posted"? Query the document using the Minerva > Finance (Fund) Administration menu > View Document menu option and look at the status in the Header Information of the document. For Journals and U.S. deposits, a posted document has a status of "Posted". For Canadian/Foreign (non-U.S.) deposits, a posted document has a status of "Complete".
How do I view a document which has not yet been posted? Use the Banner form FGIJSUM for journal entries and U.S. deposits. | Use the Banner form FGICSUM for Canadian/Foreign deposits.
How do I view a document which I processed, but, I do not have the document number? Consult the following article to use Minerva to view a document which you processed/is in process and you do not have the document number.
When I look up a document in FGIDOCR, is it normal that I do not see a document total field? Yes - this information is only displayed when you query the document in Minerva using the View Document menu option. Banner only displays the total for each sequence.
How do I view the deposit slip number for deposit documents? Query the document in Minerva using the View Document menu option. It is displayed in the Direct Cash Receipt Accounting section, above the sequence total.

FOIDOCH

FAICHKH

FAIINVE

FPIPURR

FPIREQN

PDF icon HOW TO view a Purchase Requisition, Purchase Order, Invoice or Cheque Document in Banner (FOIDOCH)

FGADCSR

PDF icon How to Process a Canadian Currency Deposit (FGADCSR)

FGADCSR

PDF icon HOW TO process a Foreign currency deposit (FGADCSR)

FGAENCB

PDF icon HOW TO create/complete/delete a Manual Encumbrance (FGAENCB)

FGAJVCD

PDF icon HOW TO adjust/liquidate a Manual Encumbrance (FGAJVCD)

FGAJVCD

PDF icon HOW TO process a US currency deposit (FGAJVCD)

FGAJVCD

PDF icon HOW TO process a Month End/Year End Closing Journal (ME15/ME16) (FGAJVCD)

FGAJVCD

PDF icon Copy and Reversal feature for Banner Journal Voucher forms FGAJVCD and FGAJVCQ

FGAJVCQ

PDF icon HOW TO process an Intra (JE15) Fund Journal Voucher (FGAJVCQ)

FGAJVCQ

PDF icon HOW TO process an Inter (JE16)Fund Journal Voucher (FGAJVCQ)

 

FGAJVCQ

PDF icon HOW TO process an Inter-Departmental Charge/IDC (FGAJVCQ)

FGAJVCQ

PDF icon HOW TO process a temporary budget for non 1A/1B type funds (FGAJVCQ)

FGIBAVL

PDF icon HOW TO view the Budget Availability Status of a Fund in Banner (FGIBAVL)

FGIBDST

PDF icon HOW TO query the Balance of a Fund in Banner (FGIBDST)

FGIBSUM

PDF icon HOW TO view Summary Available Balance of a Fund in Banner (FGIBSUM)

FGIDOCR

PDF icon HOW TO view a Journal or Deposit Document in Banner (FGIDOCR)

FGIGLAC

PDF icon HOW TO view General Ledger Activity for a fund in Banner (FGIGLAC)

FGITBSR

PDF icon HOW TO query the Balance Sheet Accounts for a Fund in Banner (FGITBSR)

FGITRND
FRIGTRD

PDF icon HOW To view Transaction Detail Activity in Banner (FGITRND and FRIGTRD)

 

FOAAINP
FOAUAPP
FOIAINP

PDF icon Electronic Approvals - HOW TO use the Banner Approval forms

FRIGITD

PDF icon HOW TO query a Grant Balance in Banner (FRIGITD)

NHIDIST

PDF icon HOW TO query Payroll Information posted to a Fund in Banner (NHIDIST)

FGIENCD

PDF icon HOW TO query Detail Encumbrance Activity

FAIVNDH

PDF icon HOW TO query invoices and payment requests that have been processed for payment by Accounts Payable for a Specific Supplier (FAIVNDH)

FTMFUND

PDF icon HOW TO view Fund Code Information in Banner (FTMFUND)

FTMORGN PDF icon How to query Organization Code Information

FTVACCT

PDF icon HOW TO search for an Account Code (Minerva and Banner)

FTVACTV

PDF icon HOW TO search for an Activity Code (Minerva and Banner)

FTVFUND

PDF icon HOW TO search for a Fund Code (Minerva and Banner)

FTVLOCN

PDF icon HOW TO search for a Location Code (Minerva and Banner)

FTVORGN

PDF icon HOW TO search for an Organization Code (Minerva and Banner)

FTVPROG

PDF icon HOW TO search for a Program Code (Minerva and Banner)