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Over-Expenditure Policy in Research Funds

PDF icon Over-Expenditure Policy in Research Funds

Publication Date: July 31, 2007
Revision Date: December 19, 2023 - V 1.5
Effective Date: December 19, 2023

Related Memorandums, Announcements, and Revision Notes

December 20, 2023: Version 1.5 updated with new McGill terminology (Principal to President)

July 27 2023, Version 1.5: Updated PR1.1 to indicate Research Financial Management Services (RFMS), updated PR1.2 with the addition of "the RFMS Fund Administrators and reported to the RFMS Management Team (Supervisors, Associate Director and Senior Director) and Associate Vice-Principal Financial Services on a monthly basis. Updated PR2.1 section a), b), and c), and removed section d). Updated PR2.2 section a) to include "this funding source cannot be another research fund", as well as removed the following portion of section c): "a time limit not exceeding 60 days following the anticipated renewal date, or receipt date of award notification." Removal of previous PR3.3.5 section, and updated section PR3.3.6 (which is now PR.3.3.5). Updated section PR3.3.7 and removed the wording Accounting, and replaced it with Financial Services.

August 24, 2020 -Version 1.4: Updated PR2.2: Added the word approved as per communication sent out over the FIS Listserv.

April 6, 2020 - Version 1.3: Overview section - Replaced the word Overview with Purpose and Scope;

March 31, 2020 - Version 1.2. Policy reviewed - no changes.

February 24, 2017 – Version 1.2: Replaced the phrase "faculty or staff member" with "academic, researcher, or administrative staff".

January 30, 2017 – Version 1.1: Replaced the labeling convention "G1., G2., etc." in the Procedures section to "PR1., PR2., etc.".

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