Production Procedures

General Information

  • Book the date and time of your dress rehearsal with the production office, once your recital date has been confirmed by your teacher.
  • Provide the production office with your production requirements no later than four (4) weeks before your event in accordance with the internal production policies.

Live Sound: live sound requests are to be indicated on the production sheets.

  • Submit your program to the Department of Performance (undergraduate) or the Graduate Studies Office (Graduate Exam Application Form), whichever is applicable. Once you have received an approval from the department, provide the publicity office with your program no later than four (4) weeks before your event in accordance with the publicity policies.
  • Submit your concert Recording Request Form (available in the Production Office, C-208) no later than two (2) weeks before your event in accordance with the recording policies.

 

Policies and Procedures

Internal Production Policies

Piano Usage Internal Policies
Regulations

  1. The pianos in all concert locations as well as in the Multimedia Room are maintained at a standardized pitch determined by the Concert Piano Technician (A442). Pitch of the School’s pianos will not be altered under any circumstances for either internal or external users.
  2. Voicing and regulation are appropriate to each instrument and are determined by the Concert Piano Technician. No requests for modification of voicing and regulation will be considered.
  3. Pianos in concert locations will be serviced only by technicians of the Schulich School of Music or their designated replacements.
  4. Any case not covered by the above must be referred to the Piano Committee and agreed to before the signing of a rental agreement for one of the halls or before the date of the first scheduled rehearsal.
  5. For playing in the piano and for other extended piano techniques, only the following are allowed:
    • Pizzicato,with the fingertip or the fingernail only
    • Muting
    • Harmonics
    • Silent depressed keys
    • Glissando

Selection
There are three instruments in Pollack Hall. Generally, the Ludo piano is used for recitals and the Ohga piano is used for solo piano recitals and ensemble accompaniment; the Ohga piano also functions as the orchestra piano; the Helmuth piano is used as the main instrument for the recording students as well as for contemporary music when playing inside the instrument is required. For a concert, pianists may choose between the Ludo and Ohga pianos according to the following criteria:

  1. Undergraduate and Artist Diploma students: the selection is determined by the Production Office in consultation with the Concert Piano Technician; number of activities and status of the instruments prevail.
  2. Master’s students in Performance may choose their instrument at the time of booking their dress rehearsal, in consultation with their teachers.
  3. Doctoral students in Performance may choose their instrument at the time of the dress rehearsal.
  4. Staff, guests and renters may choose their instrument with the assistance of the Concert Piano Technician.
  5. Master’s or Doctoral students in the Recording Program may have access to Ludo or Ohga pianos for specific projects. A request to the Piano Committee must be submitted no later than one (1) week before the recording. The Piano Committee is composed of the Piano Area Chair, the Concert Piano Technician and the Director of Concerts and Publicity.
  6. Master’s or Doctoral students in the Recording Program may have access to the Yamaha Disklavier for their projects. At the time of booking the MMR, a notification of the use of the instrument must be given to Concerts and Publicity.

Pollack Hall

Steinway, New York 1997 (Ludo)
Playing in the piano is allowed when done according to the rules above.
The piano may not have any preparation of the action, strings, interior, etc.

Steinway, New York 2002 (Ohga)
Playing in the piano is allowed when done according to the rules above.
The piano may not have any preparation of the action, strings, interior, etc.

Steinway, New York 1975 (Helmuth)
Playing in the piano is allowed when done according to the rules above.
This piano is available for repertoire with prepared piano. This preparation, including but not limited to marking on strings and/or dampers must be done in the presence of the Concert Piano Technician.

Redpath Hall

Steinway, Hambourg 1985 (Lied)
Playing in the piano is allowed when done according to the rules above.
The piano may not have any preparation of the action, strings, interior, etc.

Tanna Schulich Hall

Yamaha, 2005
Playing in the piano is allowed when done according to the rules above.
The piano may not have any preparation of the action, strings, interior, etc.

Multimedia Room (closed for the 2017-18 season)

Yamaha Disklavier 2009
Playing in the piano is allowed when done according to the rules above.
The piano may not have any preparation of the action, strings, interior, etc.

Organ Usage Internal Policy

  1. Students, other than major students in organ studies, must submit their requests to use the Redpath Hall Wolff organ, the Hellmuth Wolff portative organ, or other portative organs to the Organ & Church Music Area Chair via the Production Coordinator.
  2. When necessary, the Production Coordinator will coordinate the move of the instrument(s).
  3. The instruments will be serviced only by the technicians of the Schulich School of Music or their designated replacements.

Harpsichord Usage Internal Policy

  1. Students, other than major students in early music studies, must submit their requests to Early Music Area Chair via the Production Coordinator. The Area Chair will determine which instrument is available and appropriate to the selected repertoire.
  2. When approved, the Production Coordinator will coordinate the move of the instrument(s) with the harpsichord technician.
  3. The instruments will be serviced only by the technicians of the Schulich School of Music or their designated replacements.

Cancellation Policy

Undergraduate or Licentiate Exam Recitals

Permission to withdraw from, or postpone, a practical examination will normally be granted only in the case of illness. A medical certificate must be submitted to the Department of Performance Secretary within seven (7) days after the withdrawal request has been received. Withdrawal from a practical examination on other than medical grounds must be authorized by the Departmental Chair.

Graduate Recitals

All requests for graduate recital cancellations, postponements, or changes after the recital date has been confirmed must be submitted in person and in writing to the Graduate Studies Office for approval by the Associate Dean of Graduate Studies, the Chair of the Department of Performance and the student’s Area Chair, in consultation with the Director of Communications and Production, at least two (2) months prior to the concert date. The written document must explain the reasons for the request, and must be accompanied by a signed note of support from the student's teacher. Any requests submitted less than two (2) months before the date of the recital will be charged a $100 processing fee, unless an appropriate medical note signed by a doctor and indicating the dates during which the student cannot perform is submitted.

Publicity Internal Policies

Policies

  • Complete program information must be received four (4) weeks before the concert date.
  • All programs must be submitted using the Program Submission Form
  • Only one contact person per concert is permitted. The contact person is responsible for gathering,coordinating and communicating all requirements for submission to the Communications and Production Office.

Program Information Requirements

  • Name and email of Contact Person for the event.
  • Name(s) of performer(s), group(s), soloist(s), conductor(s), accompanists(s).
  • Name of teacher or professor (if applicable).
  • Indicate if the concert is an examination, and if so, towards the completion of which degree/diploma.
  • All works to be performed listed in the correct order in French and English, the version being performed, the key, the opus or catalogue number, all movements to be performed, the complete name, birth and death years of the composers, and the names of any arrangers, transcribers or orchestrators.
  • Indicate the placement of the intermission.
  • Include any special information such as a première or a guest soloist.
  • Indicate if the concert is to be recorded by the CBC or SRC.

Song Text Requirements for Graduate Voice Recitals

Song texts for graduate student recitals will not be printed by Communications and Production. If a student wishes to print and distribute song texts they must clearly indicate they have been both prepared and printed by the student. 

Communications and Production will continue to print song texts for the Professional Concert Series. These must be submitted by e-mail as a pdf attachment to publicity.music [at] mcgill.ca

  • Must be submitted by email as an attached text document to publicity.music [at] mcgill.ca (Word 7.0 or WordPerfect for Windows 6.0 or higher).
  • Must be submitted four (4) weeks before the concert date at the latest.
  • Must be written in 9 point font size.
  • Must appear in French, English and its original language to comply with Quebec Bill 101 Regulations. Texts must appear in correctly aligned columns. Absolutely no formatting of song texts will be done by the Communications and Production Office.
  • Translations must be approved by the Communications and Production Office.

    Program Notes

  • Communications and Production will only pay for the writing and translation of program notes for approximately 9 concerts recommended by the Departments.
  • For Graduate Student Exam Recitals, program notes will be printed at the student’s expense. To comply with Québec Bill 101, those notes must be translated to French; the translation needs to be approved by the Communications and Production Office no later than three (3) weeks before the concert.

Internal Concert Recording Services

Archival Recordings
The performances of the large ensembles as well as the performances of Schulich Professional concerts will be automatically recorded free of charge and the master copy will be put on reserve at the Marvin Duchow Music Library. No additional copies of the recording will be issued, except at the request of the Chair, Department of Performance. These recordings are done by students in the Sound Recording Program and are edited.

The performances of the credit course ensembles will be recorded free of charge if using the one-touch recording system or according to the fee schedule, on request by the conductor or the co-ordinator, and the master copy will be delivered to the Production Office, C-208, the requester will be notified that it is ready for pick-up. Additional copies of the recording could be issued according to the fee schedule. The requester must fill in the Recording Request form (available in the Production Office, C-208) no later than two weeks prior to the date of the performance. These recordings are done by students in the Sound Recording Program and are edited.

The performances of all the other student concerts or exams will be recorded according to one of the following procedures:

  • Automated audio recording – Offered in Pollack, Redpath and Tanna Schulich Hall. This service is offered for a charge of $11.50 which includes the recordable CDs. Because of all the activities back stage before and during a concert, it is the responsibility of the requester to check with the Stage Manager that the system is running at the beginning of the concert and at the time of intermission. If your concert, exam or recital, is being held in Pollack or Tanna Hall, you are required to bring a USB or external hard drive with you, formatted to exFAT, with at least 8 GB of available space. If your concert is being held in Redpath Hall, it will be recorded on a CD. The CDs or your USB key will be given to the requester immediately after the concert. No concert will be recorded without payment.
  • Automated video recording – Offered in Pollack and Tanna Schulich Hall only. This service is offered for a charge of $45.99. The requester must fill out the recording request form and the One-Touch Video Recording Contract (available in the production office, room C-208), no later than two weeks prior to the date of the performance. Because of all the activities back stage before and during a concert, it is the responsibility of the requester to check with the Stage Manager that the system is running at the beginning of the concert and at the time of intermission. A link to the automated video recording will be sent to the McGill e-mail address provided on the contract, within 10 business days of the recording. The link will be active for a maximum of two (2) weeks following delivery, after which the video will be removed from McGill servers. No concert will be recorded without payment and signed contract.
  • Recording with top/tailing; fade in /fadeout – The charge for this type of recording varies with the size of the ensemble. The requester must fill out the recording request form (available in the production office, room C-208)  no later than two weeks prior to the date of the performance. These recordings are done by students in the Sound Recording Program. The requestor will be notified to come and pick up the CD from the production office.

Fees

Recording request forms must be submitted to the production office (C-208) two weeks prior to the recording date with proof of payment.  Payments can be made at the Box Office window during regular office hours by Visa, Mastercard and Debit.  No cash or personal cheques will be accepted. 

Recording Type Details Price includes GST + QST

Student Concert/Exam Audio
Chamber Music and
Small Ensemble
(Number indicates the maximum number of musicians on stage at one time - not the total number of performers.)

1 to 5 musicians $103.48
  6 to 10 musicians $132.22
  11 or more $165.28
Audio Demo Recording

Session will include:

- 3 hours of recording time

- 4 hours of post processing

$330.50
Video Demo Recording

Session will include:

- 3 hours of recording time

- 4 hours of post processing

$528.89
One-touch AUDIO

FOR RECITALS ONLY in Tanna, Pollack and Redpath Halls. Audio feed supplied by pre-set trapeze or single stand microphone(s) only.

To receive a copy of the files, you will need to bring a USB or external hard drive with you, formatted to exFAT, with at least 8 GB of available space $11.50
One‐touch VIDEO
FOR RECITALS ONLY in Tanna and Pollack Halls. Audio feed supplied by pre‐set trapeze microphones only
Please complete and return the One‐Touch Video Recording Contract to the Production Office 2 weeks prior to your concert.
No concert will be recorded without a completed and signed contract.
$45.99
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