COVID-19: Information for staff at The Neuro

[revised: October 1, 2020]



The restart of research activities at The Neuro follows the McGill University on-campus research phase-in directives and the guidelines on preventing spread of COVID-19.

Health and safety are our top priority

All Neuro staff and trainees need to have the same information and share the same recommendations.

Neuro Principal Investigators are expected to be familiar with, and abide by all university directives and guidelines to plan a safe and gradual return to work.

Below are descriptions of procedures, links to information documents for researchers, followed by an archive of memos with additional information.

Supervisor Guidelines and Responsibilities During COVID

Step by step directives and responsibilities are indicated below

Reminder, all Principal Investigators and their research personnel must follow approved directives in case someone develops symptoms and/or comes in contact with someone who has tested positive for COVID-19.

Step by step directives and responsibilities are indicated below.

Failure to comply with these directives will result in the indefinite closure of the non-compliant laboratories, as well as adjacent laboratories in open-concept configurations.

Step by Step Directives and Responsibilities

1. McGill Daily Health Self-Assessment

As per McGill directives, prior to entering The Neuro, employees (including student employees) must complete, the COVID-19 Daily health check [‘Self-assessment’] by logging into Minerva on a daily basis.

Supervisors are responsible for ensuring that their students and staff comply with this directive.


Supervisors cannot allow their employees and/or students into The Neuro if:

  • They have not completed the form
  • They have answered "yes" to any of the statements below: (updated October 1, 2020)
  1. Fever, sudden loss of sense of smell or taste, a cough that is new or that has gotten worse, difficulty breathing or breathlessness
  2. Do you have at least one symptom in two of the following three categories? (For example, if you have intense fatigue and vomiting, answer yes, because these symptoms are in two separate categories. However, if you have vomiting and diarrhea, answer no, because both of these symptoms belong to the same categ﷯ory of gastrointestinal symptoms.)
    • Category 1. Ear-Nose-Throat symptoms: sore throat
    • Category 2. General symptoms: intense fatigue, substantial loss of appetite, generalized muscle pain not linked to physical exertion
    • Category 3. Gastrointestinal symptoms: vomiting, diarrhea, abdominal pain
  3. Have you been out of the country in the last 2 weeks? Travellers who have come to Canada are required to self-isolate for 14 days.
  4. Have you been in contact with someone who has COVID-19? (Healthcare workers who have been in contact with a COVID positive patient while wearing appropriate PPE can come to campus.)

Should any employee or graduate student answer “yes” to any of these questions, supervisors must:

  1. inform them to stay home
  2. forward the email (generated from the self-assessment form) to diana.montenegro [at] (Diana Montenegro)
  3. telephone McGill security at 514-398-3000 immediately to initiate the follow-up process.

2. McGill Guide for Supervisors to deal with individuals with COVID symptoms or with confirmed COVID diagnosis on campus

Supervisors of students/staff who have:

  • COVID-19 symptoms
  • come in contact with someone who tested positive for Covid-19, or
  • a confirmed COVID-19 diagnosis on campus

must follow all directives for supervisors distributed by McGill (Guide for Supervisors to deal with individuals with COVID symptoms or with confirmed COVID diagnosis on campus).

3. Neuro Daily Access Log

Supervisors are responsible for ensuring that their students/staff report their visits to The Neuro by logging-in their presence using the Neuro Access Log available online at

The collected information is essential to conduct contact-tracing in case someone develops symptoms, comes in contact with someone who has COVID-19, or tests positive for COVID-19.

Download the Neuro Guide for Supervisors (COVID) here.


Building Access

Weekdays 7 am to 7 pm
Researchers enter the Neuro complex by 3 secured entrances. All persons entering must show their McGill (or MUHC) ID and pass through the triage screening process.

  • Research staff working in the BTRC/Molson Pavilion: BTRC entrance only.
  • Research staff working in the North Wing and Webster B1: North Wing L3 entrance only.
  • Research staff working in the main Neuro building (floors 2, 6, 7, 8): 3801 University entrance only.

After hours and weekend

  • All Researchers must enter and exit via 3801 University Street only.
  • If door at 3801 University is locked, ring security to request access.
  • BTRC and L3 entrances will be locked and used for emergency exit only.

Movement within the complex is restricted.

  • Please follow all signage within buildings and elevators.
  • No access to hospital areas.
  • No external visitors, except authorized vendors, allowed at any time into research areas.

Do not come to The Neuro if you experience any symptoms of COVID-19 or have been exposed to someone diagnosed with COVID-19.

New: June 5, 2020

If you are not part of the approved research ramp-up activities, and would like to access your office or lab to retrieve items, you must

1.    Contact your supervisor

2.    facilities.neuro [at] (Email Neuro Facilities)

3.    Fill out the Daily Log

4.    Reminder Procedure for Removal Of Neuro (McGill) Tagged Equipment 


Access for External Vendor

To request access to The Neuro for an External Vendor, please fill out: External Vendor Access Request Form



Entrance Screening and Triage


Present your McGill ID card

  • If you have No ID, Access is Denied. Staff or student to contact supervisor. facilities.neuro [at] (Supervisor should email Neuro Facilities), provide name and ID number of person requesting access, as well as lab room number.
  • Yes you have an ID, go to STEP 2.


In the last 7 days, have you had a new onset of one or more of the following symptoms?

  • Fever
  • Cough
  • Sore throat
  • Diarrhea
  • Difficulty breathing or shortness of breath
  • Nasal congestion & runny nose
  • Yes: Access is Denied, security guard gives a mask and handout to McGill Staff and/or Student
  • No: go to STEP 3


In the last 14 days, did you have contact with someone in your household who tested positive for COVID-19?

  • No: Access permitted, security guard gives a mask
  • Yes: Access is Denied, security guard gives a mask and handout to McGill Staff and/or Student

New: June 5, 2020

If at any point in the past few months you have received a positive test result for COVID-19, you must contact your supervisor and communications.neuro [at] (Neuro Communications) for further instructions before returning to The Neuro.

New: June 27, 2020

McGill Guide for Supervisors to deal with individuals with COVID symptoms or with confirmed COVID diagnosis on campus



Prevention - Protecting The Neuro

All staff are to wear a mask when around others and when moving through common spaces. The mask should cover your nose and mouth at all times.

  • Wash your hands frequently and practice good cough etiquette.
  • Maintain a physical distance of 2 metres at all times when other physical barriers are not present.
  • Maintain a density of 1 person per 16m2 (2 metres around a person) or lower for enclosed workspaces (such as labs) where multiple individuals need to work for extended hours.
  • Ensure frequent cleaning especially of high-touch surfaces and objects.
  • Water fountains are operational. There will be hand sanitizer dispensers next to fountains. Sanitize before and after use. It is strongly encouraged to bring a water bottle and fill at fountain. Do not drink from fountain. Ten new sensor fill stations are on order.
  • NO access to the hospital floors. Researchers are encouraged to use floor B1 for essential movements within the complex. Please avoid use of floors 1 and 2 of main complex.
  • Failure to comply with these guidelines could result in reduced access, exclusion from the building, and/or disciplinary measures.

Use of Common Areas and Meeting Rooms, Access to Café Vienne

Lunch/ break rooms can be used, but physical distancing guidelines (2 metres) must be followed, and surfaces must be wiped down after use.

  • Respect maximum occupancy sign outside each common room.
  • The following conference rooms are approved to be used as lunch rooms only for research staff and students:
    • Chippindale Room (BT102)
    • Banque Nationale Conference Room (BT100)
    • Bell Room (BT303)
    • NW L3 Conference Room (NW335)
  • Lunch rooms are also open at NW122 & 665B
  • Eating outside is encouraged
    • BTRC, NW L3 and NW L2 Terraces are open
  • The following Conference rooms remain closed for researchers:
    • Jeanne Timmins Amphitheatre (now a Designated Hospital Lunch Room)
    • NW201
    • Conference Room 636
    • de Grandpré Communications Centre
    • Rooms 124, 174A, 188
    • Library conference room
  • Reminders:
    • Lab meetings, journal clubs, seminars will continue to be held remotely
  • Café Vienne Take out only (updated August 28)
    • Café Vienne is no longer taking orders by phone. Researchers and lab staff may go to Café Vienne for take-out only.
    • To access Café Vienne you must wear a mask and take the Rockefeller elevator or stairs.
    • Please note no eating shall take place in the hallways, please consider options noted above.

Stay home, Save Lives, Protect The Neuro

Guy RouleauMessage from Guy Rouleau OQ MD PhD FRCP(C) FRSC
Director, The Neuro (Montreal Neurological Institute – Hospital)

The global situation with regard to COVID-19 is rapidly evolving and changing on a daily basis. Therefore, we must exercise caution to prevent transmission of the virus in our facilities. 

We are aware of the inconveniences associated with our decisions and recommendations, but the current exceptional context requires us to adapt our usual ways of operating.

I take this opportunity to sincerely thank you for your cooperation and critical role in managing this situation.

For questions, please contact communications.neuro [at] (subject: COVID-19%20Enquiry%20)

Preventing infections: It's a collective responsibility

The Neuro logo McGill logoMcGill University Health Centre logoKillam logo

The Neuro is a McGill research and teaching institute; delivering high quality patient care, as part of the Neuroscience Mission of the McGill University Health Centre. We are proud to be a Killam Institution, supported by the Killam Trusts.

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