COVID-19: Information for staff at The Neuro

[revised: October 1, 2020]

 

On this page: ACCESSING THE NEURO | INSIDE THE NEURO

Health and safety are our top priority

All Neuro staff and trainees need to have the same information and share the same recommendations.

Neuro Principal Investigators are expected to be familiar with, and abide by all university directives and guidelines to plan a safe and gradual return to work.

Below are descriptions of procedures, links to information documents for researchers, followed by an archive of memos with additional information.

 

Support for Students and Staff

Students

Staff

  • Organizational Development and My Healthy Workplace have put together a Care Calendar for over the holidays and beyond, which features club discussions, training modules, relaxation capsules, and more. Staff also have access to the Employee and Family Assistance Program, which is available 24/7/365.

Supervisor Guidelines and Responsibilities During COVID

Step by step directives and responsibilities

Reminder, all Principal Investigators and their research personnel must follow approved directives in case someone develops symptoms and/or comes in contact with someone who has tested positive for COVID-19.

Failure to comply with these directives will result in the indefinite closure of the non-compliant laboratories, as well as adjacent laboratories in open-concept configurations.


 


McGill Guide for Supervisors to deal with individuals with COVID symptoms or with confirmed COVID diagnosis on campus

Supervisors of students/staff who have:

  • COVID-19 symptoms
  • come in contact with someone who tested positive for Covid-19, or
  • a confirmed COVID-19 diagnosis on campus
  • were at The Neuro or on campus in the 48 hours before symptoms or a positive test (updated October 29, 2020)

must follow all directives for supervisors distributed by McGill (Guide for Supervisors to deal with individuals with COVID symptoms or with confirmed COVID diagnosis on campus).

Your supervisors must:

1. inform you to stay home

2. forward the email (generated from the self-assessment form) to diana.montenegro [at] mcgill.ca (Diana Montenegro)

3. telephone McGill security at 514-398-3000 immediately to initiate the follow-up process.

 


Accessing The Neuro

Changes to University Street entrance access to The Neuro

Security guards will be at entrances to:

  • Monitor hand washing and wearing of procedure mask
  • Screen family caregivers/visitors using the COVID questionnaire at designated entrances

As a result:

  • All Entry to The Neuro on University Street will be via the accessible (wheelchair) entrance only. 
  • All Exit will be via the door off the main lobby.  Note people with reduced mobility and in wheelchairs will continue to use the accessible door to exit.   

There are no changes to the North Wing L3 and BTRC entrances

Building Access

 Researchers enter the Neuro complex by 3 secured entrances. All persons entering must show their McGill (or MUHC) ID and pass through the triage screening process.

  • Research staff working in the BTRC/Molson Pavilion: BTRC entrance only. This entrance is card-access only and no longer has a security guard and triage station. (Updated June 7, 2021)
  • Research staff working in the North Wing and Webster B1: North Wing L3 entrance only.
  • Research staff working in the main Neuro building (floors 2, 6, 7, 8): 3801 University entrance only.

After hours and weekend

  • All Researchers must enter and exit via 3801 University Street only.
  • If door at 3801 University is locked, ring security to request access.
  • BTRC and L3 entrances will be locked and used for emergency exit only.

Movement within the complex is restricted.

  • Please follow all signage within buildings and elevators.
  • No access to hospital areas.
  • No external visitors, except authorized vendors, allowed at any time into research areas.


Do not come to The Neuro if you experience any symptoms of COVID-19 or have been exposed to someone diagnosed with COVID-19.

All students and staff who receive a positive test result for COVID-19 must follow guidelines for reporting illness and must fill out the self declaration form.

 

 

Entrance Screening and Triage (Updated March 12, 2022) 

  • As of Saturday, March 12, security guards are NO LONGER verifying the Vaxicode of people at the entrances of The Neuro.  
  • No longer identifying caregivers with bracelets 
  • MUHC Adult Family Presence and Visiting Policy returns to regular visiting hours pre-pandemic. 

How to Report:

If you were at The Neuro or on campus in the 48 hours before symptoms or a positive test, Neuro (McGill) employees or graduate students must

  1. now call 514-398-3000 (McGill Security)
  2. inform their supervisor
  • the supervisor will then inform Diana.Montenegro [at] mcgill.ca (subject: COVID%20Reporting) (Diana Montenegro).

Access for External Vendors and Contractors

To request access to The Neuro for an External Vendor or Visitor, please fill out: External Vendor Access Request Form

McGill Daily Health Self-Assessment (updated November 3, 2021)

 As of Wednesday, November 3, McGill faculty, staff, and student employees will no longer be required to fill out the Minerva self-assessment form before visiting campus. However, you are still expected to do a self-evaluation.

  • Prior to coming to campus each day, all students, faculty, and staff are to review the new Self-Evaluation webform on the Coronavirus site, which will assess whether individuals should be coming to campus or not. This form does not collect data but directs anyone experiencing COVID-19 related symptoms to the necessary follow-up steps.
  • If individuals answer “yes” to any of the questions, they will be given follow-up actions which may include reporting symptoms to the Case Management Group, filling out a Minerva self-assessment form, or filling out the Academic Accommodations Request form.

If necessary your Supervisors Must:

  1. inform you to stay home
  2. forward the email (generated from the self-assessment form) to diana.montenegro [at] mcgill.ca (Diana Montenegro)
  3. telephone McGill security at 514-398-3000 immediately to initiate the follow-up process.

 

Reporting Processes for COVID-19 symptoms of a positive test (New October 29, 2020)

You now also need to report IF:

  • you were at The Neuro or on campus in the 48 hours before your symptoms appeared (or in the 48 hours before the date you got tested, if you are asymptomatic and received a positive test result) OR
  • you need accommodations because you are unable to work or study

McGill is asking people who were on campus to report as soon as possible in order to begin cleaning and disinfection procedures.

Montreal Public Health has also asked the University to carry out contact tracing for any medium- or high-risk contacts that happened at McGill including The Neuro.

How to Report:

If you were at The Neuro or on campus in the 48 hours before symptoms or a positive test, Neuro (McGill) employees or graduate students must

  1. now call 514-398-3000 (McGill Security)
  2. inform their supervisor
  • the supervisor will then inform Diana.Montenegro [at] mcgill.ca (subject: COVID%20Reporting) (Diana Montenegro).

 


Inside The Neuro

Prevention - Protecting The Neuro

Updated May 13, 2022

UNTIL FURTHER NOTICE MASKS ARE MANDATORY IN THE FOLLOWING BUILDINGS

While masks will no longer be required as of Tuesday May 24 on the McGill University campus, they will continue to be mandatory in MOST indoor public spaces at The Neuro including elevators, corridors and hallways. Please see below for details.

  • Main buildings (Rockefeller, Penfield, McConnell and Webster Pavilions)
  • North Wing 

Map of the neuro

Current rules continue to apply. Masks need to be worn at all times in all indoor public spaces including elevators, corridors and hallways. All other procedures remain in place. 

  • Masks can be removed while eating and drinking if you can respect the 2-metre distance from others,
  • Masks can be removed for meetings and events in our conference rooms, if you can respect the 2-metre distance from others,
  • Employees with any signs or symptoms of COVID should avoid being present at work and need to go get tested,
  • Respect infection control guidelines on when to isolate and when you should return to work if you are exposed to a COVID positive case, symptomatic or test positive yourself.  
  • NO access to the hospital floors. Researchers are encouraged to use floor B1 for essential movements within the complex. Please avoid use of floors 1 and 2 of main complex.
  • Failure to comply with these guidelines could result in reduced access, exclusion from the building, and/or disciplinary measures.

Use of Common Areas and Meeting Rooms, Access to Café Vienne

Lunch/ break rooms can be used, but physical distancing guidelines (2 metres) must be followed, and surfaces must be wiped down after use.

  • Respect maximum occupancy sign outside each common room.
  • Eating outside is encouraged
    • BTRC, NW L3 and NW L2 Terraces are open
  • Café Vienne 
    • To access Café Vienne you must wear a mask and take the Rockefeller elevator or stairs.
    • Please note no eating shall take place in the hallways, please consider options noted above.

Procedure for Reporting Non-Compliance

It is of paramount importance that all community members involved in on-campus research activities comply with established safety protocols.

For more information: See Appendix 1 of Directives: Principles and Procedures for Research on campus


In the Lab

Hygiene

Hand hygiene is mandatory for all employees

HAND WASHING

Hands should be washed in the following situations:

  • Upon arrival in the workplace
  • After work in close contact with another employee (less than 2 metres)
  • If hands are soiled/dirty
  • After using the bathroom
  • At the end of the day
  • Upon arrival at home
  • Anyone leaving a lab must take off their gloves and wash their hands again before walking out, to avoid contaminating doorknobs, elevators etc

Hand sanitizer dispensers are located at the entrances.

If you find an empty post or wall-mounted hand sanitizer dispenser, please submit a request online to have it refilled.

Public Areas

Building Services will increase cleaning and disinfection of public spaces and high touch areas including washrooms, doors and entranceways (door handles, plates and push bars), elevators, drinking fountains, kitchenettes, handrails, and other high touch horizontal and vertical surfaces.

Building Services does not clean any tools or equipment in labs or offices.

*As per McGill directives: please be advised that you must order through MMP. There is a central store for these materials (masks, gloves, cleaning supplies/ethanol) named McGill personal protection stockroom. Procurement may need to ration provisions, as PPE is in limited supply. Supplies can only be ordered for 1 week at a time

For all Facilities requests (including refill of sanitizer dispensers, social distancing signage), please fill out this online form.



McGill’s COVID information page 

Guy RouleauMessage from Guy Rouleau OQ MD PhD FRCP(C) FRSC
Director, The Neuro (Montreal Neurological Institute – Hospital)

The global situation with regard to COVID-19 is rapidly evolving and changing on a daily basis. Therefore, we must exercise caution to prevent transmission of the virus in our facilities. 

We are aware of the inconveniences associated with our decisions and recommendations, but the current exceptional context requires us to adapt our usual ways of operating.

I take this opportunity to sincerely thank you for your cooperation and critical role in managing this situation.

For questions, please contact communications.neuro [at] mcgill.ca (subject: COVID-19%20Enquiry%20)


Preventing infections: It's a collective responsibility

The Neuro logo McGill logoMcGill University Health Centre logoKillam Laureates

 

The Neuro (Montreal Neurological Institute-Hospital) is a bilingual academic healthcare institution. We are a McGill research and teaching institute; delivering high-quality patient care, as part of the Neuroscience Mission of the McGill University Health Centre. We are proud to be a Killam Institution, supported by the Killam Trusts.

 

 

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