Changes to Travel and PCard Processes/Policies/Regulations/Procedures

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Hello,

Following internal consultation with University Archives, Faculty Financial Officers and teams within Financial Services, we are pleased to announce that the paperless processes put in place for Advances, Expense Reports and PCard Transactions will remain in effect permanently.

Expense Reports/Advances and Payment Requests

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Hello,

Effective Monday, September 14th, in order to remain status quo with the email processes implemented for Expense Reports, Advances and Payment Requests, please take note of the following:

Changes to the Procedures for Travel and Other Reimbursable Expenses

This message is sent on behalf of Elvie Coletta, Director Research Financial Management Services and Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

Interac e-Transfers for travel refunds payable to McGIll University

Dear Colleagues,

We are pleased to announce that the Travel Desk is now accepting refunds/payments payable to McGill University using Interac e-Transfers in lieu of cheques.

To process your refunds/payments to McGill:

Requirements for Expense Reports/Advances submitted via email to Travel Desk

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services, Financial Services

Hello,

REVISED: Update regarding Expense Reports, Advances and Payment Requests

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services, Financial Services

Hello,

Please see below in grey shading for three updated revisions regarding expense reports, advances and payment requests:

Expense Reports and Advances:

activity code COVID

This e-mail is sent to you on behalf of Cristiane Tinmouth, Associate Vice-Principal, Financial Services

Dear Colleagues,

As the COVID situation evolves, we ask that you track any associated expenses such as mitigating risks, reimbursements of cancelled travel, incremental costs incurred, etc. using the activity code: COVID.

Please do not hesitate to contact us for any related financial concerns.

Need HELP?

Update regarding Expense Reports, Advances and Payment Requests

Hello,

Please see below for updated processes regarding expense reports, advances and payment requests:

Expense Reports and Advances:

Financial Services Transactions/Documents: Digital Signatures & Email Approvals now permitted

This message is sent on behalf of Cristiane Tinmouth, Associate Vice-Principal, Financial Services

In light of the extenuating circumstances and the fact that we are doing our best at remaining operational, we are exceptionally accepting digital signatures/email approvals on the following transaction streams:

Activity Code COVID

Dear Colleagues,

As the COVID situation evolves, we ask that you track any associated expenses such as mitigating risks, reimbursements of cancelled travel, etc. using the activity code: COVID.

Please do not hesitate to contact us for any related financial concerns.

Need HELP?

Modification: Travel Expense Type - Airfare

This message is sent on behalf of Julie Ghayad, Director Finance Infrastructure and Transaction Services, Financial Services

Hello,

Due to recent changes by the airlines to their fare class offerings as well as terminology used to distinguish economy versus business class fares, PR7. Expense Type – Airfare has been modified as follows:

Travel Management Program – Changes to Airfare Payment Processes

**Sent on behalf of François Pouliot, Director of Procurement**

Updates to Travel Procedures and How To's

This message is sent on behalf of Julie Ghayad, Director Finance Infrastructure and Transaction Services, Financial Services

Hello,

We have updated the Travel Procedures and How To’s to facilitate the review and approval of advances and expense reports:

Procedures:

Tri-Agency Summary of Changes

Date:           November 7, 2017

TO:             McGill Researchers, Academic Leadership, and Administrative Staff

FROM:      Yves Beauchamp, VP Administration and Finance

First notification - Printing of McGill Cheques to be Outsourced

This message is sent on behalf of Cristiane Tinmouth, Associate Vice-Principal, Financial Services and Ghilaine Roquet, Chief Information Officer, Office of the CIO

Dear Colleagues,

A project was initiated to evaluate the entire McGill cheque printing process.  It was determined that the equipment has become obsolete and very costly to maintain.  In an effort to promote sustainability and to implement a more efficient process, the cheque printing pro