Workday Expenses: Progress update & what’s ahead / Progrès réalisés et prochaines étapes

Le français suit.

On behalf of Workday Expenses Project Team

Dear colleagues,

Update: Travel & Other Expenses Policy and Procedures for Travel and Other Expenses / Modifications : Politique et Procédures relatives aux frais de déplacement et autres dépenses

(La version française suit)

Dear McGill Finance Community Member,

 

The Travel and Other Expenses Policy has been updated:

P3.10 has been added and refers to extended days before and after University-related travel. Please consult it for more information.

 

Update: Travel & Other Expenses Policy and the Procedures for Travel and Other Expenses / Modifications : Politique et Procédures relatives aux frais de déplacement et autres dépenses

(La version française suit)

Dear McGill Finance Community Member,

The Travel and Other Expenses Policy has been updated:

Update: Procedures for Travel and Other Expenses / Modification : Procédures relatives aux frais de déplacement et autres dépenses

(La version française suit)

Dear McGill Finance Community Member,

The Procedures for Travel and Other Expenses have been updated:

Simplifying travel and expense reimbursements / Simplification du remboursement des dépenses et des frais de déplacement

This message is sent on behalf of Christopher Manfredi, Provost and Executive Vice-President (Academic) and Fabrice Labeau, Vice-President (Administration and Finance) / Ce message est envoyé au nom de Christopher Manfredi, provost et vice-recteur principal aux études, et de Fabrice Labeau, vice-recteur à l’administration et aux finances

 

La version française suit.

 

Dear colleagues,

Expense Reimbursements & GST/HST Break / Remboursement de dépenses et exonération TPS/TVH

(La version française suit)

Dear McGill Finance Community Member,

Following the announcement made by the Government of Canada regarding a GST/HST relief for all Canadians on certain items from December 14, 2024 to February 15, 2025, please take note of the following when processing expense reimbursements:

Transaction Services' Holiday Deadlines / Échéances pour les Services des transactions

(La version française suit)

 

This message is sent on behalf of Tonia Sciannamblo, Associate Director, Transaction Services

 

Please take note of the following Transaction Services’ deadlines prior to December 24th:

 

Expense Payment Services:

Travel (advances and expense reports)

Update: Procedures for Travel and Other Expenses / Modification: Procédures relatives aux frais de déplacement et autres dépenses

This message is sent on behalf of Julie Ghayad, Senior Director Systems and Transaction Services, Financial Services

Dear Colleagues,

The Procedures for Travel and Other Expenses has been updated:

Updates: PCard Regulation & Procedures for Travel and Other Expenses / Modifications: Règlement sur la carte d’achat (PCard) et les Procédures relatives aux frais de déplacement et autres dépenses

This message is sent on behalf of Julie Ghayad, Senior Director Systems and Transaction Services, Financial Services

Dear Colleagues,

The PCard Regulation has been updated:

Updates: Payment Request Policy & Procedures for Travel / Modifications: Politique de demandes de paiement & Procédures relatives aux frais de déplacement

This message is sent on behalf of Julie Ghayad, Senior Director Systems and Transaction Services, Financial Services

Dear Colleagues,

The Payment Request Policy and Procedures has been updated:

Transaction Services' Deadlines prior to December 22nd/Échéances pour les Services des transactions avant le 22 décembre

This message is sent on behalf of Peter Guertin, Interim Associate Director, Transaction Services

Please take note of the following Transaction Services’ deadlines prior to December 22nd:

Expense Payment Services

Effective Aug 1, 2023 Updates to Per Diems / À Compter du 1er août 2023 Augmentation des indemnités

This memo is sent on behalf of Cristiane Tinmouth, Associate Vice-Principal Financial Services and Julie Ghayad, Senior Director Systems and Transaction Services (version française ci-dessous)

 

Dear Colleagues,

 

Considering the current inflationary environment, we are pleased to announce increases to the meal, lodging and local hospitality and entertainment per diems that will take effect on August 1, 2023.

 

Updates to PCard Regulation / Modifications du Règlement sur la carte d'achat (PCard)

La version française suit.

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services, Financial Services

The PCard Regulation has been updated with an effective date of April 3, 2023, and includes the following changes:

Direct Travel: FOAPAL form now available - formulaire FOAPAL maintenant disponible

This memo is sent on behalf of Julie Ghayad, Director Systems and Transaction Services (la version française ci-dessous)

 

Dear Colleagues,

 

Subsequent to the memo below, this is to confirm that payment via the FOAPAL form for airfare/rail bookings made via Direct Travel is now available.

 

Sincerely,

Julie

 

Feb 3rd: Payment via FOAPAL form for airfare/rail bookings was suspended

This memo is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

Direct Travel is currently unable to provide Travel Desk with invoices & FOAPAL forms for airfare/rail bookings attributed to a Direct Travel system issue.

On February 3rd, late afternoon, payment via the FOAPAL form for airfare/rail bookings was suspended and will resume once the situation with Direct Travel is rectified.