The McGill University, Humanities and Social Sciences Library, is pleased to offer a Ph.D. Study Room located on the second floor of Redpath Library Building. The main purpose of this room is to provide doctoral students enrolled in humanities and social science programs, especially those preparing their theses, with private, quiet, and secure working space. Other groups considered for assignment are Postdoctoral fellows affiliated with the Faculty of Arts, and other doctoral students selected on merit.
There are 36 desks equipped with two (2) lockable drawers and two (2) book shelves, a multi-functional device (with payment by standard McGill uPrint service), as well as lounge seating for six (6). The room is fully covered by the wireless network and all tables have two (2) electrical outlets.
Students who qualify can enter the Ph.D. Study Room using their ID card.
Assignment Priority Ranking
Desks are assigned according to the following priorities:
- Doctoral students in the Faculty of Arts preparing their theses or their comprehensive exams
- Postdoctoral fellows affiliated with the Faculty of Arts and without any other office space on McGill campus
- Other doctoral students in the Faculty of Arts
- Other doctoral students as identified by the Dean, Graduate and Postdoctoral Studies
All applications, including those for renewal of current desk assignments, should be submitted using the online form or the application form obtained at the Borrowing Desk of the Humanities and Social Sciences Library. All applications should be submitted by the end of August. The allocation of desks will be undertaken on the principle of “first come first served”.
Other specialized accommodation for doctoral students in the Faculty of Arts includes graduate study rooms, carrels and lockers located in McLennan Library Building.
Renewal of Desk Allocation
Doctoral students in the Faculty of Arts
Desks are allocated annually, from September 15th to August 31th of the following year. If requested, desk space may be renewed for two extra years, after which a new application has to be submitted. The new application will be granted only after all higher priority ranking applicants on the waiting list have been assigned.
Postdoctoral fellows and Other Doctoral students in the Faculty of Arts
Desks are allocated annually, from September 15th to August 31th of the following year. If requested, desk space may be renewed for one extra year. A new application must be submitted. Renewal will be granted only after all higher priority ranking applicants on the waiting list have been assigned.
Before the end of each assignment period, each desk user will be notified of the date by which the assignee must vacate the desk. Eligible desk users will also be asked whether they want to renew their desk assignment. If a response is not received by the Borrowing Desk by the end of August, the desk space may be assigned to another user. If the assignee does not vacate the desk, the library will make every effort to protect the assignee’s property, but will bear no responsibility for lost or stolen items.
- The desks will be available for use only during opening hours of the Humanities and Social Sciences Library.
- Complete the application form accompanied with a supporting e-mail message from your Faculty Supervisor
- Students may store library books on their two book shelves. All Library material to be used and kept in the PH.D. Study room must first be signed out at the Borrowing Desk on the main floor of the library. A maximum number of 50 items may be signed out to a desk. Students will receive notices for recalled items by e-mail.
- Books signed out to the Desk may be brought home only if they are discharged from the Desk and recharged to a regular borrowing card (Student ID). You must bring the books to the Loans Desk to do this.
- Books signed out to a Desk and no longer needed, should be placed in the “RETURNS SLOT” located in the lobby of the Humanities and Social Sciences Library.
- Cell phones should be switched off or set to vibrate mode; all conversations should occur outside of the room.
- As elsewhere in McGill Library, eating is not permitted and beverages must be in mugs with closed lids.
- Any security, facilities, or equipment concerns may be reported to the Supervisor at the Borrowing Desk.
- It is recommended that valuable personal belongings are not left in the lockable drawers. The Library will not be responsible for lost or stolen personal property.
- McGill Library staff may need to check the content of the desk’s drawers.
- Students are not permitted to move any furniture or equipment into the study room.
- Current Library policies and code of behavior will be applied.
A fine of $30 will be charged for the late return of key.
A fee of $100 will be charged for replacement of a lost key.