eScholarship@McGill FAQ

Frequently Asked Questions about eScholarship



What is eScholarship?

The McGill University institutional repository is managed by the library.

An institutional repository is an online place where McGill University members gather and preserve scholarly output they produced and make these materials available to the world. This output may include both publications in peer-reviewed journals and other scholarly materials: post-prints, conference papers, teaching materials, theses and dissertations, etc.


What are the benefits of eScholarship?

Long-term preservation: We attribute permanent URLs for each item in eScholarship which provides one more access point to your publications and insure them to stay accessible in a long-term perspective.

Gain visibility: Search engines such as Google and GoogleScholar crawl eScholarship increasing the visibility of your research by making it quick and easy for others to find and access. Open Access publications are usually more read and quoted than close-access publications (see SPARC Europe list of studies).

Funders’ mandate: Most of the Canadian public funders have developed  policies on open access asking funded researchers’ publications to be freely available at most 12 months after publication.

There are two ways to comply with these policies: publishing in open access journals (some Open Access Journals charge Application Processing Charges) or archiving copies of published works in repositories such as an institutional repository or a subject-based/disciplinary repository.

Archiving in eScholarship is free. We do not charge you for this service.


Which kind of publications may I submit?

Canada's Tri-Agency Open Access Policy on Publications applies only to published in peer-reviewed journal articles. But, if you are interested in curating all of your scholarly outputs in one place you may also wish to archive your conference papers, books or chapter of books, and/or any teaching material you consider as worth preserving and giving an access to a large community.


What is the difference between a ‘pre-print’ a ‘post-print’ and a ‘published’ version?

Three versions distinguish the stages of the publishing process: pre-print, post-print and publisher version. They are referring to three stages in the publishing process.

  1. The pre-print version (or author’s original manuscript) is the first version of your paper that you submitted to a publisher before it has gone through a peer-review process.
  2. The post-print version (or author’s accepted manuscript) is the version of the article after revisions following peer review. It does not include the publisher’s copyediting and typesetting.
  3. The publisher version is the final version that is published in the journal with all the typesetting that sets it apart visually as part of the specific journal journal logo, specific fonts, columns and paginations etc.

Post-prints are: saved by the researcher, the final version of the paper BEFORE production (e.g. layout etc.), Typically CAN be posted to repositories or websites. Also known as author’s accepted manuscript (AAM) or  accepted manuscript Includes citation to original article in footer. Publisher's versions are: Provided by the PUBLISHER , final version of the paper, includes layout and copyediting, typically CANNOT be posted to repositories or websites, also known as version of record (VoR)

If archiving is the way you choose to go open access, the Tri-Agency policy requires either the post-print or the publisher version to be made available in a repository.


My papers are on ResearchGate and/or on my personal/departmental website, why should I upload my papers on eScholarship?

ResearchGate does not check if you have the right to upload your papers and leave this responsibility to you. They do not promise to keep your papers available in a long-term perspective (see their terms and conditions, article 2).

For these reasons, the Tri-Agency policy states that making your articles available on websites such as ResearchGate or on your personal website is not a way to comply.


How will the library help me with OA and with complying with my funder’s policy?

The Library is providing guidance and support through a dedicated support service, online materials and face-to-face presentations at Faculty and School meetings.

On your behalf we will:

  • check the copyright policy
  • determine where the full text of an article may be deposited
  • identify which version of an article may be deposited
  • obtain and deposit the final PDF of the article where allowed

Send us your CV and we will review all your publications for you. Email escholarship.library [at] (subject: CV%20review%20for%20Open%20Access)


My paper is already open access in the journal it has been published in, should I upload my publications in eScholarship?


They is no guarantee that papers that are accessible today will continue to be in the longer term. If a journal ceases to be published, access to its website may also disappear. A link to your journal website will be added when available but depositing a copy of your paper into eScholarship will create an additional access point to your research output.


How do I upload my papers in eScholarship?

escholarship [at] (Email eScholarship) with a list of the items you want to have uploaded.


How will people find work that I deposit in eScholarship?

Thanks to the metadata describing your papers, eScholarship is indexed by the major seach engines such as Google. It means that your papers will be accessible and visible to anyone looking for papers in your field.


Do I sign over my copyright when I deposit my works in ES?


When asking the library to upload one of your papers in eScholarship you grant the University a non-exclusive distribution license. The University has the rights to distribute your materials and you keep the right to post them on other repositories or other websites.


Can I remove or edit material from eScholarship?

As a general policy, eScholarship does not allow to remove or edit items once deposited. There may be exceptions:

  • If you have one, an updated version of the paper may be deposited
  • If you notice a mistake within the record of the paper (authors names, title, metadata), please notify the repository manager

If a material you authored is in the repository and you want it to be removed, escholarship [at] (contact us).


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