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All services continue to be offered remotely during regular business hours.

COVID-19 Updates from International Student Services: August 2021: Easing of border measures coming into effect on August 9th, 2021 at 12:01am (ET). 
The latest updates can be found on the Entering Canada page.
            1. International students with a valid study permit (or approval letter) can travel to Canada (McGill is on the list of DLIs with an approved COVID-19 readiness plan). Before making travel plans, please refer to our Entering Canada page.
            2. Fully vaccinated travellers authorized to enter Canada by land or by air, are now exempt from the federal requirement to undergo a 14-day quarantine. The 14-day quarantine continues to be required for all other travellers who are not considered fully vaccinated.
           3. For more information, please refer to McGill's quarantine resources and IHI’s vaccination FAQs.

Please visit our COVID-19 page for additional news, resources, and FAQs.

Extending Your Study Permit From Inside Canada

Before reviewing the information below, please see ISS' COVID-19 FAQs and resources pages for up to date information on the impact of COVID-19 on immigration related matters.

How to extend your study permit from inside Canada

Read the Instruction Guide before you start the application process.

We recommend that you submit an online application unless you are unable to do so – e.g. you are experiencing technical difficulties. In this case, you may need to submit a paper application.

You can submit an inside Canada application to extend your study permit (or apply for your first study permit) if you are physically present in Canada and you meet one of the following conditions:

Overview of the renewal process

Step 1: Complete the “Check your eligibility” questionnaire in order to generate your Document Checklist. You can first sign in to your online account or go directly to the questionnaire.

  • You will be asked whether or not you have given your biometrics (fingerprints and photo) to Immigration Canada in the past 10 years. If you answer “No”, your Document Checklist will include a biometrics fee in addition to the study permit processing fee. After you submit your application, you should receive a Biometrics Instruction Letter with information on how to have your biometrics collected. *If you can’t remember whether or not your biometrics are still valid, use the “Find out if your biometrics are still valid” tool.
  • You will be asked if you also want to apply for a work permit. If you are required to complete a mandatory work component as part of your program of study, select “Yes, I wish to apply for a CoOp Work Permit”. Most students at McGill are not eligible for a Co-Op Work Permit and should answer “No” to this question.
  • You will be asked whether you have had a medical exam performed by a panel physician within the last 12 months. If you have had such an exam, answer “Yes”. Later, you will have to upload proof of the medical exam. *If you have lived in a designated country or territory for 6 consecutive months or more in the past year and/or you want to work in certain fields and/or your program includes a mandatory work component, you may require a medical exam. Not sure if you need to do a medical exam? For more information, see Immigration Canada’s webpage and the ISS webpage on the Medical Exam Requirement.
  • At the end of the questionnaire, you will be provided with your Document Checklist and personal reference code. You will need your personal reference code to access your Document Checklist in your online account. Press on the “i” icon on the right of the document listed for more details/information regarding that particular document.

Step 2: Complete the “Application to Change Conditions, Extend My Stay or Remain in Canada as a Student (IMM 5709) and validate the form (bar codes will appear once the form is properly validated). *If you cannot view the form, try to open it using Internet Explorer on a PC or follow other troubleshooting tips offered by Immigration Canada.

Step 3: Upload all of the required documents listed on your Personalized Document Checklist, including:

  • (If you are a returning student) A Proof of Enrolment letter confirming enrolment in a future term. You can generate this letter yourself on Minerva after you have registered for courses. Upload the Proof of Enrolment Letter in the “Letter of Acceptance” section. Do not upload your original Letter of Acceptance to McGill. *If your study permit expires in the middle of a semester, you can include a Proof of Enrolment Letter for your current semester.
  • CAQ *The document must be valid past the date your current study permit expires. You can use your “CAQ Approval Letter” if you have recently renewed your CAQ.
  • (Only if applicable) Co-Op Letter from your department or faculty confirming that you have a mandatory work component as part of your program. Upload the letter in the “Evidence of Work Requirement in Study” section.
  • (Only if applicable) Proof of upfront medical exam. This is required if you have lived or travelled in a designated country or territory for 6 consecutive months or more in the past year or if you want to be able to work in occupations that require a medical exam (e.g. some Co-Op placements, work as a babysitter, etc.). See Immigration Canada’s webpage for more information on medical exams.
  • (Only if applicable) Upload an explanatory letter and other supporting documents in the “Client Information” section. This is necessary if, for example, you have lost your status and you are applying to restore it; if you previously remained in Canada beyond your authorized stay; you previously studied and/or worked without authorization, etc.

Step 4: Take a screenshot of your Document Checklist, including the total fees. Keep this for your records.

Step 5: Pay the required fees and provide your electronic signature (by answering a security question). After you submit your payment, you will see a message confirming that your application has been successfully transmitted. Print a screenshot of this page as proof of having submitted your application. After you submit your application, you will receive a message in your online account confirming that your application was received.

Step 6: Submit a copy of your new study permit to Legal Documents. You can do this after you receive your new document in the mail. Once your Study Permit Extension application has been approved, you will receive an approval notice in your online account confirming this. Immigration Canada will mail your actual study permit document to the Canadian mailing address you indicated in your application. *If you move, you must inform Immigration Canada of your change in address. If you do not receive your study permit within six weeks of receiving your approval notice in your online account, contact Immigration Canada.

Step 7: (If applicable) Renew your TRV. Depending on your country of citizenship, you may need a Temporary Resident Visa (TRV/Entry Visa/Visitor Visa) or an Electronic Travel Authorization (eTA) to re-enter Canada after a trip to another country.

  • If you need a TRV, you must apply separately for your TRV after you have received your new study permit.
  • If you need an eTA, it will be automatically issued and linked to your passport once your Study permit Extension has been approved.
  • U.S. citizens do not require a TRV or an eTA to enter Canada.

How to fill out the "Application to Change Conditions, Extend my stay or Remain in Canada as a Student" form (IMM 5709)

Read the Instruction Guide before you complete the IMM 5709 form. If you cannot view the form, try to open it using Internet Explorer on a PC or follow other troubleshooting tips offered by Immigration Canada.

Top section of IMM 5709 form

QUESTION 1

Your UCI is the 8 to 10 digit “Unique Client Identifier” number located on your Study permit.
It looks like this: 0000-0000 or 00-0000-0000.

QUESTION 3

Select “Apply for a study permit for the first time or extend my study permit”.
*If you have lost your status and you are applying to restore your status as a student, you must select “Restore my status

Personal Details

QUESTION 7

Current country or territory or residence:

  • “Country or Territory” = Canada
  • “Status” = Student *If you have lost your status, select “Other” and indicate “Lost status” or “Out of status”
  • “From” = Date your Study permit was issued to you *If you have lost your status, indicate the date you lost status
  • “To” = Date your Study permit expires *If you have lost your status, indicate the date you are filling out your form

National Identity Document

QUESTION 1

Answer “Yes” only if citizens in your country have a national identity document.

Contact Information

Indicate a valid mailing address in Canada. Your new Study permit will be mailed to this address.

Coming into Canada

QUESTION 3

“Document number” = number on study permit that starts with a letter (F or U) followed by 9 digits.
*See the top right-hand corner of study permit under the oval.

Details of Intended Studies in Canada

QUESTION 1a

“Complete address of school” = 845 Rue Sherbrooke O, Montreal, QC, H3A 0G4

QUESTION 2a

“Designated Learning Institution #”

  • Main Campus = O19359011033
  • Macdonald Campus (Sainte-Anne-de-Bellevue) = O19359010982

QUESTION 3

  • “From” = The date you are completing the form (i.e., today’s date) or a future date if you are applying for a Study permit for a new program of study.
  • To = Last day of your final term of studies *E.g. April 30 if the final term is Winter; August 31 if the final term is Summer; December 31 if the final term is Fall.

QUESTION 4

“The cost of my studies will be”:

  • “Tuition” = Total tuition and related fees for the next academic year (refer to Fee Calculator for undergraduate and graduate students). *If you have only one semester remaining, you can indicate your tuition and fees for your final semester of studies.
  • “Room and Board” and “Other” = Indicate your estimated living expenses in the “Room and Board” section or the “Other” section. You can indicate an amount for living expenses in one of the sections (and leave the other section blank) or you can divide your living expenses between both sections.

QUESTION 5a

“Funds available for my stay (CAD)” = The amount of funds available to you as per your financial capacity documents. This amount should be equal or greater to the sum of your tuition and living expenses – i.e., equal or greater to the sum of “Tuition” and “Room and Board” / “Other” sections.

QUESTION 5b

“My expenses in Canada will be paid by” = Indicate who will be paying for your studies in Canada. If you will be paying for your studies through loans, bursaries, scholarships, stipends, or other financings from McGill or any other institution, you should select “myself” in the drop-down menu.

QUESTION 6a and 6b

If you have a mandatory internship or work placement and want to apply for a Co-Op Work Permit, answer “Yes” and select “Co-op Work Permit”.

QUESTION 7

“Certificate Number” = Use the number on your CAQ that begins with “C000”. The CAQ should be valid beyond the date your current Study permit expires. *If your CAQ expires on the same date as your study permit and you may not have your new CAQ before your study permit expires, contact ISS right away.

 

Education

Enter your current studies at McGill. In the “To” section, enter the date you complete and validate the IMM 5709 form.

Employment

Do not leave this section blank. There should be no time gaps – i.e., each month/year should chronologically flow into the next month/year. If you do not have any work history, indicate your studies or activities for the past 10 years, starting with your current studies at McGill - e.g. in the "Current Activity/Occupation" section, indicate "Studying" or "Going to school"; then enter McGill University's contact information in the appropriate sections.

Background Information

Read each of the questions in this section carefully and reply to all questions accurately. If you do not have enough space you can upload a letter of explanation in the “Client Information” section of your Document Checklist.

QUESTION 2c

“Have you previously applied to enter or remain in Canada?” = You must answer “Yes” and then provide details in section 2d – e.g. I previously obtained a study permit which expires on X DATE.

Review and Validate the IMM 5709 form After you have completed and reviewed the IMM 5709 form, you must validate the form by clicking on the “Validate” button. This should generate a bar code. Save your application and then upload the file to your Document Checklist. You do not need to print and sign this form by hand. After you upload all of your documents and pay the processing fee, you will have to submit your electronic signature. *If you make any additional changes to your form after validating, you must click “Validate” and save again.

Biometrics

Effective as of December 3rd, 2019, foreign nationals applying to extend their study permits from inside Canada must submit their biometrics. *U.S. citizens are currently exempt from the biometrics requirement.

If you have not provided biometrics to Immigration Canada within the past 10 years, you should receive a Biometrics Instruction Letter after you submit your study permit extension application. Immigration Canada must receive your biometrics in order to continue processing your application. You can give your biometrics inside Canada at a designated Service Canada location.

Biometrics are valid for 10 years. If you can’t remember whether or not your biometrics are still valid, use the “Find out if your biometrics are still valid” tool.

For more information on the new biometrics requirement, see our News section (December 3rd, 2019 entry), Immigration Canada’s website, and Immigration Canada’s Help Centre.

Processing Time

You can check the current estimated processing time for Study permit Extensions on Immigration Canada’s website.

What if my study permit expires before my extension application is approved? (Maintained Status )

If you apply to extend your study permit online from inside Canada before it expires, you will have maintained status after your study permit expires as long as you remain in Canada. While you have maintained status, you may continue to study and engage in work authorized by your most recent study permit.

If you leave Canada while your application is pending, you will lose your maintained status. See Immigration Canada’s website for information about the consequences of travelling outside of Canada while in maintained status.

IMPORTANT: If you submit a study permit application from outside Canada (IMM 1294), you will not benefit from maintained status while your application is processing. If you are outside of Canada when your study permit expires, you must wait for your study permit application to be approved before returning to Canada to resume your studies.

What if I am in Canada and I do not apply to extend my study permit before it expires? (Loss of Student Status & Restoration)

If you do not apply to extend your study permit before it expires, you will lose your status as a student in Canada. You can also lose your status if your application to extend your study permit is refused and your study permit has already expired.

If you have lost your status (out of status), you are no longer authorized to study or engage in any work and you must stop studying and working immediately. You are not authorized to resume studying or working until you obtain a new study permit.

Studying or working without authorization can have serious consequences, including a 6-month ban from applying for a study permit or work permit, a 1-year exclusion order from Canada, and/or refusals of future applications for temporary or permanent residency documents. *See Immigration Canada’s website for more information on unauthorized work or study.

All unauthorized study or work must be disclosed to Immigration Canada on all future immigration applications. Failure to disclose may result in a 5-year ban for misrepresentation.

If you have lost your status, contact ISS right away so that we can discuss your options. Depending on your situation, you may decide to:

  • Apply to restore your student status from inside of Canada; or
  • Leave Canada and apply for a new study permit from outside of Canada

You cannot apply to restore your status from outside of Canada.

How to Apply to Restore your Status

You must apply to restore your status within 90 days of the date you lost your status. If your application to restore your status as a student is approved, a new study permit will be issued to you.

While your restoration application is processing:

  • You can remain in Canada; but
  • You are not authorized to study or work. *There is no 90-day “grace period” during which you are allowed to continue studying.

To restore your status, you must follow the procedure for students applying to extend their study permit from inside Canada (see above). You will also have to explain why you lost your status (by including a letter of explanation and supporting documents) and pay an additional fee for restoration.

Step 1: Complete the “Check your eligibility” questionnaire in order to generate your Document Checklist.

  • Answer “Yes” to the question that asks, “Do you want to apply to restore your status?”
  • In the “Fees” section of your Document Checklist, you should see a study permit processing fee and a restoration of the status fee. *If you have not provided your biometrics to Immigration Canada within the past 10 years, you should also see a Biometrics fee.
  • See the section above for more information on how to answer the “Check your eligibility” questionnaire.

Step 2: Read the Instruction Guide, including the “Restoration of status” section.

Step 3: Complete the “Application to Change Conditions, Extend My Stay or Remain in Canada as a Student (IMM 5709)” form.

  • Top of Form, #3: Check both “Apply for a study permit for the first time or extend my study permit” and “Restore my status as a student”.
  • Personal Details, #7:
    • “Status” = select “Other”
    • “Other” = “Out of status”
    • “From” = the first day you were out of status (e.g. day after Study permit expiration date)
    • “To” = the current date (i.e., date you complete the form)
  • Background Information, #2a, “Have you ever remained beyond the validity of your status, attended school without authorization or worked without authorization in Canada?”: You must answer “Yes” to this question and indicate “See explanations attached in the Client Information section”.
  • See more information on how to fill out the IMM 5709 form in the “How to extend your study permit from inside Canada” section above.

Step 4: In the “Client Information” section of your Document Checklist, you must upload:

  • An explanatory letter explaining why/how you lost your status – i.e., explain why you did not apply to extend your study permit before it expired and include any documents you have that support your explanations. If you have studied and/or worked without authorization you must declare this and explain your reasons for doing so. *Studying or working without authorization can result in serious consequences, including a 6-month ban, a 1-year exclusion order, and refusals of future immigration applications.
  • (If applicable) Additional supporting documents that help to explain why you are now out of status, studied, and/or worked without authorization.

 

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