Application process exchange

Exchanges are cancelled for Fall 2021 but will take place in Winter 2022. The Winter 2022 exchange application will be open from July 5 to 26, 2021.

McGill Exchange

An exchange means you study abroad one of McGill’s bilateral partner universities, you will be paying tuition for 15 McGill credits and you will be transferring your host credits back to your McGill degree. There is a $150.00 Minerva application fee which is non-refundable.

IMPORTANT NOTE: The Covid-19 pandemic has created countless health and safety concerns for higher-education institutions and their local governments. Consequently, McGill has cancelled the past three semesters of exchanges in accordance with the Canadian Government’s Level 3 travel advisory, indicating that all non-essential travel outside of Canada should be avoided until further notice. While we hope that the public health landscape and vaccination rollout here in Quebec and abroad will allow us to safely resume international exchanges for the Winter 2022 term, conditions vary widely across the world, from country to country. As such, exchanges may be cancelled by McGill and/or its partners at any time. It is therefore recommended to plan serious financial commitments accordingly and carefully review all cancellation policies (e.g., travel, accommodation, insurance, etc.)

Winter 2022 Exchange Question and Answer Group Session: If you have additional questions or require clarification after reading the information on our website and watching the power point presentation, you can sign up for a Question and Answer session using this link. (McGill Login required - Select "Arts OASIS Book an advising appointment or email us" -> "Book an Appointment" -> Winter 2022 Exchange Question and Answer Group Session”) Space is limited! If you are not able to attend the session you have signed up for, please cancel your spot so that another student can reserve the space.

Application Periods:

Fall Term ONLY December 1 to January 15
Fall & Winter Term December 1 to January 15
NEW ! Winter Term ONLY July 5th to July 26th, 2021

At the time of application you must:

  1. Have a McGill CGPA of 3.00 or greater in the McGill BA, BSW or B.Th. degree. Your latest CGPA (Winter 2021 or Summer 2021) will be used to determine your eligibility for Faculty approval and for the ranking. A reminder that you must keep your CGPA at 3.0 or higher to be eligible.
  2. Be currently registered as a full-time resident student in the McGill BA, BSW or B.Th. degree in Winter 2021 and Fall 2021. Full-time means a course load of 12 or more credits per semester.
  3. Have completed at least 12 McGill credits in the McGill BA, BSW or B.Th. degree.

By the start of your exchange term you must:

  1. Continue to have a McGill CGPA of 3.00 or greater in the McGill BA, BSW or B.Th. degree.
  2. Have completed at least 24 McGill credits.
  3. Have at least 15 credits remaining to complete your degree (respecting the degree residency requirement). As students are paying for 15 McGill credits of tuition per Exchange semester, they must have a minimum of 15 credits remaining to complete their degree.

 

Application procedure - follow our steps for a successful application:

Step 1 - Application

  • Watch the above power point presentation AND carefully read information on this website and the “8 Steps to Going on Exchange” of the McGill Abroad website . Research the partner universities on the McGill Abroad website. Choose 4 partners that best fit your degree. Only choose partners that are indicated as “Open to all faculties” or “Arts”. If you have additional questions or require clarification after reading the information on our website and watching the power point presentation, you can sign up for a Question and Answer session using this link. (McGill Login required - Select "Arts OASIS Book an advising appointment or email us" -> "Book an Appointment" -> Winter 2022 Exchange Question and Answer Group Session”)
  • Review the PDF iconMinerva Exchange Application Screenshots with how-to complete it comments. Then submit the application. On Minerva, navigate to: Student Menu > Student Records Menu > Exchange/Study Away Menu > Request for Exchange.
  • Concurrently submit your completed Arts OASIS Degree Planning Worksheet, following the instructions in the Degree Planning Guide, to Arts OASIS by July 26th, 2021. The Worksheet MUST be completed for your entire degree and must show that you are respecting your degree and program residency requirements. Details in Step 2 – Degree Plan

Tips & Tools: Don’t rush through your application! Click on the QUESTION MARKS or HELP tabs for explanations. The application will time-out after 90 minutes of inactivity so it’s advisable to have your text/course lists ready to paste into the application. This way you won’t lose your work or miss the deadline. Once you submit your application it cannot be modified. If you want to make changes, you will have to cancel your application and complete a new one before the deadline.

Step 2 - Degree Plan

Submit your completed Arts OASIS Degree Planning Worksheet, following the instructions in the Degree Planning Guide, to Arts OASIS concurrently with the submission of your Minerva Exchange application. Using your McGill email, send a PDF version of the worksheet to studyaway.arts [at] mcgill.ca with this format in the Subject line: Degree Planning Worksheet, [Family Name/First Name], [Student ID number]. If both the Minerva Exchange application AND the completed Arts OASIS Degree Planning Worksheet are not submitted CONCURRENTLY by the July 26th deadline, your McGill Exchange will be refused by Arts OASIS.

Note: Be sure to save your Degree Planning Worksheet to your device before starting to complete it - to not risk losing content. If you have already installed Acrobat Adobe Reader to your device (FREE downloadable version here) and if you are having trouble saving the form, best refer to Adobe’s how to save forms webpage for technical support.

  • Your completed Degree Planning Worksheet will assist you in preparing the “Proposed Course List” you must submit on Minerva per host institution. This list of courses is not binding and serves only as a preliminary study plan to demonstrate that the course offerings at the host institution are compatible with the requirements of your McGill degree.
  • Bachelor of Social Work students and Bachelor of Theology: you must first discuss your plans to take courses at another university with their program advisor.

Step 3 - Approval and next steps

  • Check your McGill email regularly. As your application is being assessed by Arts OASIS the status will change. You must go into the application for an update. In some cases, you may be asked for missing information by a strict deadline; if not sent, your application will be refused.
  • Wait for the faculty decision. A “Faculty Approved” or “Faculty Refused” will be indicated in the “Faculty Application Status” field of your application.

A “Faculty Approved” is 1st level approval. This means your application moves to the nomination level – which is carried out by the McGill Exchange Office using a lottery system. You will receive an email from them requesting you either accept or decline your nominated university and term by a deadline.

A “Faculty Refused” means your application is not forwarded to the nomination level.

What happens after you accept the Exchange Office’s nomination? Your record will be updated to non-resident status for term(s) you will be on exchange. You will be billed McGill tuition for 15 credits that term, irrespective of how many courses or credits you take at the exchange university. As well, if you are already enrolled for courses at McGill during your exchange term(s):

  • These McGill courses will be dropped;
  • Your transcript will indicate "Term Away/Exchange" (for a winter term exchange, your record will be updated to non-resident status after September);
  • You will not be able to register for McGill courses in that term(s); and
  • Your McGill courses will not be re-instated if your plans change.

Good to Know

  • Be sure your Minerva record accurately reflects all previously-earned transfer credits. All students must have at least 15 credits remaining to earn towards their McGill BA, BSW or B.Th. degree for the exchange term.
  • If you are planning to study away from McGill in your final year (U3), please consult our Arts OASIS graduation checklist to be sure that you will be meeting all your graduation requirements.
  • Students who are taking one or more courses at another university during their term of graduation WILL NOT be eligible to graduate at the end of that final term. These students MUST select the NEXT available term of graduation.
  • Students taking part in a McGill Exchange program may not take online education courses during their study away term(s) to earn transfer credit and/or satisfy the minimum course load at the host university.
  • Cancelling an accepted nomination

If you need to cancel your nomination after accepting it, complete a Request to Cancel Exchange Term form as soon as possible and no later than the start of the exchange term. If you have concerns about your nomination or need more information about cancelling your exchange, contact or visit Service Point.

Students who apply for the Fall term (or full year) and wish to change to the Winter term will have to request to cancel their Fall exchange and submit a new application within the regular application period for Winter.

  • Applying for funding

The Mobility Bursary for Exchanges is a McGill program that defrays a portion of the cost of student exchanges. The award is available to undergraduate students (Quebec, Canadian and International) who have been nominated by McGill to participate in an eligible exchange outside Quebec and who demonstrate financial need.  Students who are granted a Mobility Bursary for Exchanges can expect a value between $750 and $1500 per month of exchange.

You may be eligible for other funding opportunities, including external scholarships. Browse our funding page to learn more about the Mobility Bursary for Exchanges or other funding that is available to you!

 

 

 

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