Graduating Students

Arts OASIS Graduation Checklist

The graduation checklist is also available in PDF format.

Check out the Planning Your Arts Graduation video for an audiovisual overview of planning your graduation.

NOTE: Students who are taking one or more courses at another university during their term of graduation WILL NOT be eligible to graduate at the end of that final term. These students MUST select the NEXT available term of graduation.

Step 1 - Contact your departmental program advisors to confirm your program requirements

NOTE: Faculty advisors cannot confirm your program requirements!
  • Ensure that you have declared the correct programs on Minerva to avoid having your record reviewed for the wrong program. If necessary, correct your program selection on Minerva. If you are blocked from making program changes on Minerva, contact Service Point immediately.
  • Contact each of your departmental advisor(s) to confirm that you have completed your program requirements.
  • Note that the minimum requirement is to pursue two programs (at least one Major and one Minor) in two different academic units
    1. If you are completing an Honours program, you must also have completed a Minor concentration
    2. Faculty programs do not require a second program
  • A course can only count towards one program of study (Exception: with the approval of your departmental advisor, a freshman course can count towards both your U0 requirements and your program requirements.).
  • All required and complementary courses used to fulfill program requirements must be completed with a grade of C or better. Students completing the requirements of an Honours or Joint Honours program may need to achieve a higher minimum grade.
  • Courses in which you have received a final grade of D can count for elective credit only. If you repeat a course you have previously completed with a final grade of D, you will not earn an additional three credits when repeating the course.
  • DO NOT use the Degree Evaluation Tool on Minerva to confirm your programs requirements. You must confirm that you have completed your program requirements with your departmental program advisors.

Step 2 - Apply for graduation on Minerva (U3 students only)

Select one of the following three terms of graduation:

Final Semester At McGill* I expect my Courses to be Completed by... Deadline to Apply on Minerva "Bachelor of Arts Granted" Status on your Record Granting of Diploma & Ceremony
Winter April End of February End of May June
Summer August End of March End of October October/November
Fall December End of November End of February June

*NOTE: Students who are taking one or more courses at another university during their term of graduation WILL NOT be eligible to graduate at the end of that final term. These students MUST select the NEXT available term of graduation. (See “Transferring Credit” “U3 students and graduation”).

For example, if your final term of study at McGill is the Winter term and you take one or more courses at another university in the Winter term, your term of graduation will not be the Winter term. Your term of graduation will become the next term of graduation which is Summer.

A Summer term of graduation means that your Minerva transcript will not indicate that you have completed your undergraduate degree until the end of October. Your convocation ceremony will be held in November. It is the student’s responsibility to verify the impact that this may have on beginning studies or employment in September.

  • Go to Student Menu > Student Records Menu > Apply for Graduation for your Primary Curriculum
  • Select your expected final semester of study.
  • Your Minerva record must show that you are in your U3 year of study in order to be able to enter a term of graduation. If your Minerva record indicates U2 or that you are in your U3 year of study and you are blocked from selecting or changing your graduation term on Minerva, you must contact Service Point.
  • Missed the deadline to apply for graduation? Complete the form here.
  • Double check to see that the correct graduation term appears on the upper-right hand corner of your record by going to Student Menu > Student Records Menu > View Your Unofficial Transcript

*If you do not attend your convocation ceremony, your diploma can be picked up a month after the ceremony at Service Point. If not, it will then be sent to your permanent address as listed on Minerva (be sure to update your contact information!)

Step 3 – Update your contact information on Minerva

Be sure to have your contact information updated in the case that Service Point, as an example, need to contact you. To do this, go to Student Menu > Personal Menu > Addresses and Phones

Step 4 - Respecting McGill's Residency Requirement

  • Ensure that you completed a minimum of 60 out of your 120 credits at McGill University
  • Ensure that you completed a minimum of 2/3 of each of your program requirements at McGill University.
  • View the Residency Requirement policy for more details.

Step 5 - Be aware of codes in the “Remarks” column of your unofficial McGill transcript.

  • 'I' flags (courses included in credits and GPA)
  • 'E' flags (courses excluded from credits and GPA)
  • 'A' flags (courses excluded from credits but included in GPA)

This can occur if you have:

1)         taken a course that is not approved for your degree

2)         repeated a course that is considered equivalent to one you have already completed

3)         two courses on your transcript that have the same course number.

For example, if you complete HIST 315 (Topics course) in Fall 2019 and completed HIST 315 (Topics course) in Fall 2018, you will not receive credit for both courses.  If the topic of the courses is different, you must advise the department offering the course to enter an “I” flag on both courses or enter the topic of each course on your Minerva record so that credit will be granted for both courses.

Step 6 - Verify your CGPA and overall credits

Note: Any unresolved grades of L (deferred exam), K or KE (an extension to submit work) will postpone your graduation.

  • Ensure that you have completed a minimum of 120 credits on your Minerva transcript.
  • If you repeat a course you have previously completed with a final grade of D, you will not earn an additional three credits when repeating the course.
  • The minimum CGPA required to graduate is 2.0. Those pursuing an Honours or Joint Honours program must have a minimum CGPA of 3.00 and must fulfill the specific program GPA requirements for their program.

Step 7 - Verify that all Transfer Credits and Advanced Standing credits appear on your record (study away/exchange & pre-McGill credits)

  • Advanced Standing or Transfer Credits that do not appear on your Minerva record cannot be used to complete program or graduation requirements. A maximum of 6 credits of elective* courses taught through online education may be used towards your Bachelor of Arts or Bachelor of Social Work degree at McGill.

  • For questions about outstanding Transfer Credits completed during your Degree, please contact Arts OASIS

  • For questions about outstanding Advanced Standing and Transfer Credit completed prior to your admission to McGill, please contact Service Point

  • Your graduation will be postponed if you have unresolved Transfer Credit issues

Step 8 - Verify that you have not exceeded the maximum amount of out-of-Faculty credits permitted for your B.A.

  • You may take up to a maximum of 12 elective credits outside of the Faculties of Arts and Science during your entire B.A. Degree
  • If you are pursuing an outside-of-Faculty program, you may take up to a total of 30 credits (consisting of both required and elective credits combined) outside of the Faculties of Arts and Science during your entire B.A. degree.
  • If you are pursuing two outside-of-Faculty programs, you may take up to a total of 40 credits (consisting of both required and electives credits combined) outside of the Faculties of Arts and Science during your entire B.A. Degree

Step 9 - Verify that you have not exceeded the amount of elective credits under the S/U option

  • Courses taken under S/U will not count towards your program (Major, Minor, Honours, Faculty) or freshman requirements.
  • You may take only one S/U elective course per term, to a maximum of 10% of your total McGill resident credits. You can find information on the Satisfactory/Unsatisfactory policy here.

Step 10 - Ensure that you do not have a student hold on your unofficial McGill Transcript

For further information on holds, consult this website.
  • Document Deficient
  • Missing Course Approval
  • Missing transcript
  • Freshman Courses Incomplete
  • Other: Tuition Fees, Library Fees, Permanent Code, etc.

Where can I see the status of my graduation record?

Your graduation record will be reviewed according to the graduation review period listed below.

You can view the status of your graduation request by clicking on Student Menu > Student Records Menu > Graduation Approval Query once it opens.

NOTE: If you try to enter your term of graduation again or if you check your Minerva Graduation Approval Query prior to the date it opens, you will receive a message stating that your record is not active – this is no reason for concern as long as your unofficial Minerva transcript displays the correct term of graduation.

Your Departmental Program Advisors will first review your record for the completion of your program requirements by the deadline listed for your term of graduation. Next, a Faculty Advisor in Arts OASIS will review your file for the completion of your degree requirements by the deadline listed for your term of graduation. You will be contacted via your McGill email account during the graduation review period, should any problems arise. Please check your McGill email regularly during this period to avoid a delay in your graduation.

Once your departmental and faculty graduation requirements have been met, the graduation module on Minerva will indicate "Approved" according to the dates listed for your term of graduation. Your Minerva transcript will be updated to indicate that your degree has been awarded only after the university's Senate has approved the list of graduating students per the schedule below. You will receive your diploma at the convocation ceremony that corresponds to your term of graduation.

Graduation Review Period

Graduation Term Student Access to Minerva Graduation Approval Query Deadline for Departmental Program Adviser program approval on Minerva Deadline for Arts OASIS degree requirement approval on Minerva “Bachelor of Arts Granted” on Minerva record after Senate approval Granting of Diploma & Convocation Ceremony*

Winter

Mid-April

First week of May

Mid May

End of May

June

Summer

Mid to last week of September

Last week of September

End of September to mid-October

Mid to end of October

October/November

Fall

Mid to last week of January

Last week of January

End of January to mid-February

Mid to end of February

June

If you have any questions or concerns please visit us at Dawson Hall Rm. 110

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