Transferring credit

Transferring credit

Review the steps below to find out how to transfer credit towards your McGill University undergraduate Bachelor’s degree for courses satisfactorily completed during an approved exchange or independent study away.

Step 1: Course requirements

For Winter 2020, all courses that started as in-person courses and were completed remotely can be counted for meeting program requirements or electives. For Summer 2020, students may complete up to 12 credits remotely, and these can be considered for meeting program requirements or electives. These two terms are exceptions to the current Faculty of Arts policy regarding online courses.

In order for a course to be considered for transfer, it must meet the following conditions:

  1. Course must be delivered on-campus and be part of the host university’s undergraduate curriculum.
  2. Course must count for credit toward a degree at the host institution. Courses taken toward a certificate/diploma or courses taken through continuing studies will typically NOT be credited unless they count toward an undergraduate degree at that institution.
  3. Course must have a syllabus that includes, at a minimum, contact hours, course objectives, readings, and method of evaluation.

NOTE: Students must verify that they have the required prerequisite for any course they intend to take at the host university. Students should not take a course at the host university if they do not have the required academic background to succeed in the course.

  1. Course must not overlap in content with a course for which credit has already been granted. (See Course Overlap)
  2. Course may not exceed the maximum of credits that can be taken outside the Faculty of Arts or Science. (See Courses Outside the Faculties of Arts or Science)
  3. ALL components of the method of evaluation of each course must be completed by the end of the term of study at the host university.
  4. Course must generate a final grade that can be recorded on the host university’s official transcript.

Courses that are NOT accepted for transfer credit toward your degree are:

  1. Continuing education courses applied only toward certificates and/or diploma programs at the host institution.
  2. Courses applied only toward certificates and/or diploma programs at the host institution.
  3. Language courses offered by Language Centers or Institutes not associated with a degree granting institution.
  4. Practicum ("How to") courses: e.g., dance, fashion designing, journalism, orientation, photography, sports, web designing, wine tasting, etc.
  5. Skills-improvement courses such as “art workshop”, “civilization”, and “methodology” (“Welcome Program”).
  6. Volunteer programs.

Arts OASIS reserves the right to refuse to award McGill transfer credit if the host school or any of its courses fails to meet the Arts OASIS study away policies or McGill’s program or degree requirements.

Step 2. Get your course assessed for equivalency

Content and Credit Equivalency

IMPORTANT Please note that a content equivalency on the McGill Course Equivalency Database does NOT guarantee that you will receive transfer credit for this course. You need to insure that the credit value for this course is sufficient and that you have been approved for a study away or an exchange

Credit equivalency:

Verify the credit system at the Host institution using the following lists of approved host institutions by continent. The third column on the lists indicate the full-time course load per fall or winter Term, equivalent to 15 credits at McGill.

PDF icon AfricaPDF icon The AmericasPDF icon Asia and the Middle EastPDF icon EuropePDF icon Oceania

Host credit system Equivalent to 15 credit at mcgill
ECTS (European Community Transfer Credit) 30 ECTS
Australia 4 courses
UK credit points 60 credit points
Japan 16-18 credits

 

Content Equivalency:

Search for the courses you plan to take in the McGill Course Equivalency System to see if they have been already assessed for content equivalency.

When searching for a course equivalency, always include expired decision.

If a course is not on the Course Equivalency Database, submit a new request.

If it is expired, submit a re-assessment.

If the course you wish to take has been approved on the McGill Course Equivalency System, this does NOT:

  1. Infer that the host university meets the Faculty of Arts host school requirements.

  2. Constitute approval to study away;

  3. Confirm that you will receive transfer credit for this course towards your McGill degree.

McGill’s Course Equivalency System does not provide a credit value for the course content that is being evaluated. Arts OASIS is responsible for allocating the number of credits assigned to a course. This is referred to as establishing course equivalence. Given he number of different credit allocation systems across institutions, this function is centralized for the purpose of consistency across disciplines.

Please be advised the McGill Course Equivalency System is a reference tool and is not binding. The ultimate approval for the course lies with the Faculty.

Please note that Departments are responsible for assessing course content and assigning course equivalencies for course taken at another university using McGill’s Course Equivalency System. The Faculty is responsible for assessing the credit value of a course.

For information about how to use the McGill’s Course Equivalency System consult the McGill Course Equivalency FAQ section for students.

Placement test for French language courses

If a French-as-a-Second Language course has been taken at another university, you must take a post-test upon your return. The post-test is made of two parts: an online written test at home AND an oral interview at the French Language Center. To complete the post-test, you must follow the instructions here. The result of the post-test must be received bystudyaway.arts [at] mcgill.ca ( Arts OASIS) before transfer of credit can be assessed.

Step 3. Grade required to receive transfer credit

The grades earned at the host university will NOT appear on your McGill record and will NOT be calculated in your McGill CGPA.

However, the grade earned in the host university course(s) must be equal to or higher than the grade/CGPA required to graduate from the host university. Normally, this is equivalent to a grade of C or better according to the host university’s grading scheme. The policy applies to both elective and required courses.

Grades of C- or less, Pass (P) and Satisfactory (S) are usually not acceptable. The letter grade earned takes precedence over the corresponding numerical grades if both are indicated on the transcript.

You are expected to maintain your McGill academic standing at the host university. If your host university grade average is not comparable to your final McGill CGPA, the designations of Distinction or Dean’s Honour List may be withdrawn at graduation.

Some host universities outside North America do not use the letter grade system. Refer to the following chart for the minimum passing grade for some popular study abroad countries.

Country minimum passing grade
Argentina 4 or greater ( scale of 0-10)
Australia 50%
France 10 (scale of 0-20)
Netherlands 6 or greater
Spain 5 or greater
United Kingdom 40% or greater ( Third Class Honours or higher)

Step 4. Report your courses on the Minerva Transfer Credit Assessment Form

The Minerva Transfer Credit Assessment Form attached to your Faculty Approved McGill Exchange or Independent Study Away must be completed to receive transfer credit.

Once you receive your course have been assessed on McGill’s Course Equivalency System, access your Minerva Study Away application to begin the process of adding the course(s) you wish to take at the host university.

To access the form, log on to Minerva and navigate to: Student Menu > Student Records Menu > Exchange/Study Away Menu > View Application Status > Click on the Details link to access your Minerva Transfer Credit Assessment Form. At the bottom of your Minerva Study Away application, you will find a link to the Minerva Transfer Credit Assessment Form.

For instructions on how to complete the Minerva Transfer Credit Assessment form, select the word “HELP” in the upper right hand corner of the Minerva screen.

IMPORTANT: The courses entered on the Minerva Transfer Credit Assessment Form will be approved as transfer credit and equivalency ONLY not by course category (elective, complementary, required). The Program Requirement Approval process is independent of the Minerva Study Away Application and/or Minerva Transfer Credit Assessment Form process.

If you would like to use the course you are planning to take or have taken at another university to meet a program requirement (e.g., towards an honours, faculty, major or minor concentration), go to step 5.

Minerva Transfer Credit Assessment Form Deadlines

study away Semester

Minerva Transfer Credit Assessment Form must be updated to reflect courses that will be completed and recorded on the official transcript

Deadline for when final official transcript must be received


Winter

April 15

August 15

Summer

concurrent with application

December 15

Fall

November 15

April 1

NOTE: A Registrar's Hold may be placed on your record if your Minerva Transfer Credit Assessment Form does not accurately reflect the courses you are registered for at the host university or if your final official transcript is not received by the deadline you have been given.

This hold will prevent you from making changes to your student record or ordering official transcripts on Minerva. Furthermore, you may be charged a fee for any changes that need to be made to your student record after government reporting deadlines have passed.

Step 5. Residency & Program Requirement Approval

Degree residency requirement: You must complete satisfactorily a minimum of 60 credits at McGill University.

Program residency requirement: A minimum of two-thirds of all program requirements (Multi-track, Honours, Faculty program) must normally be completed at McGill. Some departments may require that you complete specific components of your program at McGill. Thus, a maximum of one-third of all program requirements may be completed at another university. The following table is for reference only.

Program Required credit Transfer credit allowed
Minor 18 6
Major 36 12
Joint Honours 36 12
Honours 60 21

*Note that students in the honours students may count 21 transfer credits toward their program (i.e. one credit more than one-third).

Once McGill receives an official transcript of completed studies (including course numbers and individual final grades) directly from the host school to McGill’s Enrollment Services, the Minerva Transfer Credit Assessment Form will be verified to ensure that the courses on the official transcript match the courses on the Minerva Transfer Credit Assessment Form.

IMPORTANT: The courses entered on the Minerva Transfer Credit Assessment Form will be approved as transfer credit and equivalency ONLY not by course category (elective, complementary, required). The Program Requirement Approval process is independent of the Minerva Study Away Application and/or Minerva Transfer Credit Assessment Form process.

If you would like to use the course you are planning to take or have taken at another university to meet a program requirement (e.g., towards an honours, faculty, major or minor concentration), you will need departmental approval. It is your responsibility to contact the department that administers the program of study and follow the program audit procedures explained on their website.

Remember to keep all course materials (exam questions, graded work, methods of evaluation, reading lists, etc.) for courses taken at another university in the event that McGill program advisors require additional information to determine if a course can be used to complete a McGill program requirement.

Step 6. Transcript & U3 and Graduation

Transcript

Effective summer 2020 and until further notice, all official transcripts of completed studies (containing final grades) must be emailed, not mailed, directly from the host university to McGill’s Enrollment Services at officialschooldocs [at] mcgill.ca by the deadlines indicated below. Electronic transcripts sent by students to this email account or to studyaway.arts [at] mcgill.ca are not considered official. Certificates indicating only the completion of studies are also not acceptable.

It is the responsibility of the student to ensure that a final transcript will be emailed to McGill upon completion of their studies and that outstanding fees or administrative holds will not prevent the release of the final transcript by the host institution.

Study Away Semester Final transcript must be received by

Winter August 15
Summer December 15
Fall April 1

NOTES:

A Registrar's Hold may be placed on your record if your final official transcript is not received by the deadline you have been given. This hold will prevent you from making changes to your student record or ordering official transcripts on Minerva. Furthermore, you may be charged a fee for any changes that need to be made to your student record after government reporting deadlines have passed.

Transcripts from a study away, become the property of McGill University and will not be returned to you or forwarded to another institution

U3 & Graduation

If your Minerva record shows that you are in your U3 year of study and you are planning to study away, please consult our Arts OASIS graduation checklist to be sure that you will be meeting all your graduation requirement

Students who are taking one or more courses at another university during their term of graduation WILL NOT be eligible to graduate at the end of that final term. These students MUST select the NEXT available term of graduation.

For example, if your final term of study at McGill is the Winter term and you take one or more courses at another university in the Winter term, your term of graduation will not be the Winter term. Your term of graduation will become the next semester, which is the Summer term.

A Summer term graduation means that your Minerva transcript will not indicate that you have completed your undergraduate degree until the end of October and your convocation ceremony will be held in November. If you intend to begin employment or pursue further studies in September, you are advised to inquire whether the official confirmation of the completion of your undergraduate will impede your plans

Study Away Semester

I expect my courses to be completed by

Date by when final official transcript must be received (from host university) AND must match courses listed on Minerva Transfer Credit Assessment Form

Term of Graduation

notation of "Bachelor of Arts Granted" on my Minerva record

Convocation Ceremony

Winter

April

August 15

Summer

end of October

October or November

Summer

August

December 15

Fall

end of January

June

Fall

December

April 1

Winter

end of May

June

 

Back to top