"McGill Financial Statements" - Month of April 2022

To all Finance users,

The University Fiscal Year 22 (2021/22) is officially closed. You may pick up your April Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Effective immediately, purchases made via GCI Biobar are permitted

This email is sent on behalf of Julie Ghayad, Director Systems and Transactions Services

Dear Colleagues,

Effective immediately, purchases made via GCI (formerly GCRC) Biobar will be allowable on PCard and deemed compliant ONLY if the Order Confirmation and the Invoice specifying “GCRC or GCI Biobar” are both attached as Supporting Documentation.

Month of April Closing Delayed | Month of May Fund Balances

Good Day,

Please note that due to the extended University year end period, the month of April will not be closing according to the usual month end schedule. April 2022 is scheduled to be closed on June 13th. This means that financial statements for April are still not available. An email notification will be sent when the financial statements are ready to be picked up in Minerva.

Banner Users: Forms FGAJVCQ, FGAJVCD and FGAENCB Blackout Period May 13 to May 16

To all Banner Finance Users, In support of the Year-End effort, the processing of journals, IDC’s and manual encumbrances (Banner forms FGAJVCQ, FGAJVCD and FGAENCB) will not be accessible from Friday, May 13th, 9:00 AM until Monday, May 16th, 9:00 AM. We apologize for the inconvenience. If you have any questions or concerns, please contact the Finance Helpdesk at 514-398-3463. Thank you.

Important Update: Process of Receiving Goods and Services in MMP

Good day

In March 2021, McGill enabled a 3-way match process in MMP to mitigate the risk of paying for unfulfilled orders. The process requires a match between what was ordered, what was received and what is invoiced by the supplier.

MMP Users and Procurement Services have since been adjusting. Certain system deficiencies have been identified and Procurement Services is working diligently with the software provider to correct some of these issues.

REVISED: Fiscal Year 23 - Month End Deadlines for Submitting Financial Transactions

To all Finance Users,

Please be advised that for Fiscal Period 1 (Calendar Month May) the Period (Month) close has been amended to June 14th.

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Fiscal Year 23 - Month End Deadlines for Submitting Financial Transactions

To all Finance Users,

May 1, 2022 is the first day of Fiscal Year 23 (May 1, 2022 to April 30, 2023). For your reference, attached are the FY23 Month End Deadlines for submitting financial transactions in Banner (including Finance Accounts Receivable and Feed File submissions).

These deadlines are posted on the Financial Services website.

Need HELP?

Effective Tuesday, April 26th: Criteria for sending invoices to accountspayable@mcgill.ca

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services, Financial Services

Dear Colleagues,

Effective Tuesday, April 26th, in order for timely processing and payment of supplier invoices, invoices sent by departments/units to accountspayable [at] mcgill.ca must meet the following criteria:

Overhead Recovery Fee FY2023

This message is sent on behalf of Serge Bergeron, Senior Director Budget and Finance , Analysis, Planning and Budget and Lara Pereira, Controller, Financial Services

Dear Colleagues,

The overhead recovery fee currently being charged on actual revenues earned in non-1A unrestricted funds will remain at 7.5% in FY2023. This is unchanged from FY2022. The process for collecting and recording of this fee will continue to occur on a quarterly basis.

"McGill Financial Statements" - Month of March 2022

To all Finance users,

The month of March 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Effective April 11th - FIS Service Desk Portal to be used for Adv & EXR questions

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services, Financial Services

Dear Colleagues,

Effective Monday April 11th, in order to expedite the processing of Travel Advances & Expense Reports, please take note of the following:

Fiscal 2022 Year-end Memo

This message is sent on behalf of Cristiane Tinmouth, Associate Vice-Principal, Financial Services and Lara Pereira, Controller, Financial Services

Dear Colleagues,

Please see attached for the year-end memo to help orient your preparations for the close of Fiscal 2022. The memo is also available on the Financial Services website at the following link:

YEAR END FUND AND ORG TYPE CHANGES

This message is sent out on behalf Lara Pereira, Controller, Financial Services

***YEAR END FUND AND ORG TYPE CHANGES***

Dear Colleagues,

In anticipation of our year-end procedures and to ensure an efficient closing process, please refrain from processing the following changes until June 5th, 2022:

Update to Procedures for Travel and Other Expenses re: Computer Purchases

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services, Financial Services

Dear Colleagues,

Change to Computer Purchasing Requirements

From: Acadlists Ap <acadlists.ap [at] mcgill.ca> Sent: 9 mars 2022 09:27 To: 'superacadnote [at] lists.mcgill.ca' <superacadnote [at] lists.mcgill.ca>; 'cas-acadnote-all [at] lists.mcgill.ca' <cas-acadnote-all [at] lists.mcgill.ca>