During the period in which McGill has committed to offering remote instruction, the Scholarships and Student Aid Office is pleased to offer virtual services as well as limited in-person services.

Student Services is here for you!

McGill offers a wide variety of services to support student success and well-being. Due to the COVID-19 alert level in Montreal, some of our services will return to remote delivery until further notice. For details, click visit the "How to Access Student Services" page. In all cases, access is by appointment only, so please contact us for an appointment.

Coronavirus Updates How to Access Student Services Remote Student Life Portal

Reimbursement amounts & procedures

Reimbursement amounts (subsidies)

Employers need to think about their needs, per term, for all Work Study jobs combined. To help you calculate your required hours, the Fall, Winter and Summer terms consist of 18, 16, and 18 weeks respectively. As a rule of thumb, a Work Study student should not work more than 15 hours week, with many students opting to work between 8 and 12 hours per week.

Base subsidy

Our regular funding will subsidize $5.00 of the student's hourly wage.

AUS subsidy

Additional funding has been made available as a result of a referendum of the Arts Undergraduate Society to create career-related Work Study positions in the Faculty of Arts.

This funding allows the Work Study program to subsidize selected positions in the Faculty of Arts that are filled by Arts undergraduate students. The top-up subsidy may provide an a additional $5.00 of the student’s hourly wage (total subsidy $10.00/hr)

SUS subsidy

Additional funding has been made available as a result of a referendum of the Science Undergraduate Society to create career-related Work Study positions in the Faculty of Science.

This funding allows the Work Study program to subsidize selected positions in the Faculty of Science that are filled by Science undergraduate students. The top-up subsidy may provide an a additional $5.00 of the student’s hourly wage (total subsidy $10.00/hr)


Funding sources

The wage subsidies are received from the following funding sources managed by the Scholarships and Student Aid Office:

  • University Budget
  • Ministère de l’Éducation
  • Arts Undergraduate Society (AUS) contributions to the Arts Students Employment Fund
  • Science Undergraduate Students (SUS) contributions to the McGill Science 21st Century Career Centre Fund
  • McGill Alumni Association (Alma Mater Fund)

Payroll procedures

WorkDay processes

Contact your payroll/service representative to find out the procedures for hiring casual students.  You can also refer to the R2R Communication Toolbox for more details on the new concepts, terminology, changes and new functionalities of Workday.


Receiving your subsidy

Subsidies are reimbursed to departments using the payroll records of Work Study students. The reimbursement process depends on bi-weekly payment of student wages for Work Study eligible students in Work Study eligible jobs where the employers still has subsidy hours remaining in the term of pay.

Reimbursement process

Reimbursements are processed on a regular basis and funds will be transferred by journal entry to the FOAPAL from which the student's wages are paid. Within the new Work Study Subsidy Management system employers will have the ability to see their allocated subsidy hours by term and the used hours across all their Work Study eligible jobs after each reimbursement process. They will also see a breakdown of usage by student in order to reconcile with their FOAPAL credit dollars.

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