Reimbursement amounts (subsidies)
Base subsidy
Our regular funding will subsidize $5.00 of the student's hourly wage.
AUS subsidy
Additional funding has been made available as a result of a referendum of the Arts Undergraduate Society to create career-related Work Study positions in the Faculty of Arts.
This funding allows the Work Study program to subsidize selected positions in the Faculty of Arts that are filled by Arts undergraduate students. The top-up subsidy may provide an additional $5.00 of the student’s hourly wage (total subsidy of $10.00/hr)
SUS subsidy
Additional funding has been made available as a result of a referendum of the Science Undergraduate Society to create career-related Work Study positions in the Faculty of Science.
This funding allows the Work Study program to subsidize selected positions in the Faculty of Science that are filled by Science undergraduate students. The top-up subsidy may provide an additional $5.00 of the student’s hourly wage (total subsidy of $10.00/hr)
Funding sources
The wage subsidies are received from the following funding sources managed by Scholarships and Student Aid:
- University Budget
- Ministère de l’Éducation
- Arts Undergraduate Society (AUS) contributions to the Arts Students Employment Fund
- Science Undergraduate Students (SUS) contributions to the McGill Science 21st Century Career Centre Fund
- McGill Alumni Association (Alma Mater Fund)
Payroll procedures
WorkDay processes
Contact your payroll/service representative to find out the procedures for hiring casual students. You can also refer to the Workday Knowledge base for more details on the concepts, terminology, and functionalities of Workday.
Receiving your subsidy
Subsidies are reimbursed to departments using the payroll records of Work Study students. The reimbursement process depends on bi-weekly payment of student wages for Work Study eligible students in Work Study eligible jobs where the employers still have subsidy hours remaining in the term of pay.
Reimbursement process
Reimbursements are processed on a regular basis and funds will be transferred by journal entry to the FOAPAL from which the student's wages are paid. Within the Work Study Subsidy Management system employers will have the ability to see their allocated subsidy hours by term and the used hours across all their Work Study eligible jobs after each reimbursement process. They will also see a breakdown of usage by students in order to reconcile with their FOAPAL credit dollars.