Information for employers

How does it work?

McGill faculties, departments and administrative units wishing to hire McGill students may be eligible for subsidies under the Work Study program. Students with financial need apply independently for Work Study through Minerva and potential employers must also apply for Work Study approval each year by submitting a project application.

In order to be approved, a Work Study project must:

  • Be on the University campus, or in facilities owned, leased or rented by the University.
  • Be flexible in order to accommodate students' academic schedules.
  • Pay an hourly rate equivalent to or greater than the minimum wage under the current Collective Agreement.
  • Not contravene any labour agreements.
  • Have a Project Supervisor and a Payroll Person who will share responsibility for:
    • Interviewing and hiring Work Study students.
    • Liaising with the Scholarships and Student Aid Office.
    • Completing Work Study documentation.
    • Providing supervised employment in accordance with a pre-determined job description, which has been approved for Work Study.
    • Ensuring that the student is placed on payroll and that bi-weekly payroll reports are submitted, covering the actual hours worked in a given pay period.

IMPORTANT: Work Study employees fall under the “McGill Casual Employee” job category. It is the responsibility of the employer to adhere to the appropriate Collective Agreement governing a McGill Casual Employee, especially with regards to the minimum rates of pay. Please contact your Human Resources Advisor for more information.

Term dates

The Work Study work term dates for the 2016/17 academic year are:


August 28, 2016 to December 31, 2016


January 1, 2017 to April 29, 2017


April 30, 2017 to September 2, 2017

For all questions regarding the Work Study Program, please contact us.