How-to Ensure Reimbursments are processed

Refer to the How-to document entitled "How to Monitor Subsidy hours".  Step # 7 - Review Student Transactions will provide you the details of the payroll transactions the subsidies have been applied to. 

  • Payroll records with no System message have been deemed eligible for subsidy reimbursements.
  • Payroll records that have System Message of Error are not considered for the subsidy reimbursement and are deemed ineligible.  Click on the Error icon  to view the reason for the error.

In addition to validating the payroll records in the Work Study Subsidy Management system Employer Dashboard, it is recommended that the Fund used to pay the student(s) are credited in the Finance system.  It is important to review and validate the subsidies to ensure the reimbursements have been applied to your FOAPAL(s) as expected. 

Any discrepancies or questions regarding the Work Study subsidy reimbursement process may be directed to [at]

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