OVERVIEW of Procurement and Payment Methods

The purchase of goods and services can be made using different methods depending on the type of purchase and value. Please refer to the table below for further clarification on using the listed procurement/payment methods.

Desired Action Method

Purchase Order**

PCard*

Payment Request**

Expense Report**
One-time purchases for non-travel related Goods and Services
Consult the PDF icon Paying One-Time Suppliers decision grid [.PDF]
Purchase of non-travel related Goods and Services with a value less than $2,500
Consult the PDF icon Paying for Goods and Services decision grid [.PDF]
Purchase of non-travel related Goods and Services with a value over $2500
Payment to Public Institutions (hospitals, universities, granting agencies, government) and Student Societies
Research and development expenses for collaborating external partner
Consult the PDF icon Subaward Agreements information sheet[.PDF]
Payment of membership dues to Public Institutions
Consult the PDF icon Paying Memberships to Universities decision grid [.PDF]
Payment of membership dues to Non-Public Institutions
Consult the PDF icon Paying Memberships to Associations/Organizations decision grid [.PDF]
Payments made on behalf of Trust Funds

Non-invoice payments - living allowances, refunds, monthly taxes or premiums to government or insurance offices - Payment Request


Participant fee payment - Payment Request or Advance & Expense reports


Guest lecturer and speaker remuneration (exceptions apply)

Travel related expenses (Conference registration, transportation, meals, etc.) - request a travel advance or request a personal reimbursement

For accommodations & conferences - consult the Accommodations & Conferences Payment Chart

Scholarships / Awards / Bursaries / Prizes / Stipends payments processed through Banner Student Aid (BSA)

Note: Prizes to non-McGill students have to be processed through Payroll.

*PCard - Receipts must be retained locally (refer to the PCard Regulation).

**Only payments made to Suppliers or individuals outside of North America are issued via wire transfer. Payments within Canada are issued via cheque or direct deposit. Payments issued to U.S. are issued via cheque.