The Reimbursement of Expenses Policy has been updated to clarify where responsibility lies with regards to liability and collision damage waiver insurance when claiming reimbursement for car rentals. A note to this effect has been added to Section G4.4.6 Summary by Expense Type - Expense Type (2) Car Rental:
The University is not responsible for damages incurred during the rental period. The claimant is responsible for securing adequate 3rd party liability and collision damage waiver insurance upon rental.
Card Holders are automatically covered for collision damage when using the McGill American Express Corporate Card, and should refuse coverage offered by the rental company. If the McGill AMEX Card is not used, a reasonable amount of insurance expense may be charged to the University.
For more information, consult the Book Vehicle page on the Travel Services website (http://www.mcgill.ca/travelservices/transport/book-vehicle-1).
The full policy is available on the Financial Services website at http://www.mcgill.ca/financialservices/policies/reimburse.
Should you have any questions about the policy, contact the Finance Help Desk at fishelp.acct [at] mcgill.ca or 514-398-3463.
[Message sent out on the FIS listserv on behalf of Cris Tinmouth, Controller, Financial Services]