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expense reports

Reimbursement of Expenses Policy Update - G4.4.6 Expense Type (2) Car Rental

Dear Colleagues,

The Reimbursement of Expenses Policy has been updated to clarify where responsibility lies with regards to liability and collision damage waiver insurance when claiming reimbursement for car rentals. A note to this effect has been added to Section G4.4.6 Summary by Expense Type - Expense Type (2) Car Rental:

Published: 27Apr2015

Reimbursement of Expenses - UPDATE - Airfare Receipt Requirements

Dear Colleagues,

Additional documentation must be submitted with expense reports claiming Airfare which include costs which are not a necessary consequence of travel on behalf of the University. The Reimbursement of Expenses Policy has been updated to reflect this new receipt requirement.

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Excerpt from Section 4.4.6 Summary of Expense Type: Transportation - Expense Type (4) Airfare

Published: 19Mar2015

Transaction Services - Holiday Deadlines 2014

The following are Transaction Services’ deadlines prior to the Holidays:

Travel (advances and expense reports)

  • Advances and expense reports received by the Travel Desk by December 5th at 5:00 p.m. will be processed by December 22nd.
    • Contact: Tonia Ciricillo, Assistant Supervisor, Accounts Payable and Travel Desk – ext.
Published: 18Nov2014

New requirements for research funds: authorization of expenses by PIs and record retention

Memorandum

Rose Goldstein
Michael Di Grappa

Date: May 5, 2014

To: McGill researchers and staff

Cc: Suzanne Fortier, Principal and Vice-Chancellor, Anthony C. Masi, Provost, Senior Administration, Academic Leadership

Subject: New requirements for research funds: authorization of expenses by PIs and record retention

Dear Colleagues,

Published: 12May2014

Advances and Expense Reports training & resources

Dear Colleagues,

We would like to remind you that we now offer an online course OLC 450 – Advances and Expense Reports for Faculty, Staff and Students. You may register for this course through the Employee menu in Minerva (ICS Training Menu > Online Training > select OLC 450 Advances and Expense Reports).

This course includes policy highlights, FAQs, sample receipts with explanations for data entry, along with tutorials and simulations for the various Minerva menu options.

Published: 22Jan2014

Finance Help Desk and the Travel & AP customer service #s

Dear Colleagues,

As you may have noticed, since October 2013, all calls made to the Travel Desk (514-398-3180) and all calls made to Accounts Payable (AP) (514-398-3895 & 514-398-3880) have been routed to the Finance Help Desk (514-398-3463).

Effective January 8th, the Travel Desk and AP phone lines will no longer be in service. Dial 514-398-3463 to reach the Finance Help Desk. Our Finance Trainers will continue to answer Travel and Accounts Payable questions. When needed, they will forward your issues/questions to the appropriate area.

Published: 8Jan2014

Update to Reimbursement of Expenses Policy

Dear colleagues,

The Reimbursement of Expenses Policy has been updated. The full policy is available on the Financial Services website at http://www.mcgill.ca/financialservices/policies/reimburse.  

Cristiane Tinmouth
Controller

[Message sent out on the FIS Listserv]

Published: 20Sep2013

Research Administration and Accountability – Tri-Agency Recommendations - NEW DELEGATION MENU

Memorandum

Rose Goldstein
Michael Di Grappa

Date: May 6, 2013

To: McGill Principal Investigators

Cc: Prof. Anthony Masi, Deans, Associate Deans of Research

Subject: Research Administration and Accountability – Tri-Agency Recommendations

Dear Colleagues,

Published: 9May2013