Financial Services

This is email is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

 

Hello,

Effective Thursday, April 15th, the Payroll Adjustments Approval History Minerva Menu will be available to view/track the approval status of Payroll Adjustments. In addition, the central fund 199999 will no longer display nor can be charged when processing Payroll Adjustments.

 

Need Help?

Classified as: New Payroll Adj History Menu, Fund 199999
Category:
Published on: 14 Apr 2021

To all Finance users,

 

The month of March 2021 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

 

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

 

For questions or assistance, you may contact the Finance Helpdesk at 514-398-3463 or via email at fishelp.acct [at] mcgill.ca.

 

Classified as: Financial Statements, March 2021
Category:
Published on: 12 Apr 2021

This message is sent out on behalf Lara Pereira, Controller, Financial Services

***YEAR END FUND AND ORG TYPE CHANGES***

Dear Colleagues,

In anticipation of our year-end procedures and to ensure an efficient closing process, please refrain from processing the following changes effective April 30th until June 7th, 2021:

Classified as: year-end, fund type changes, org code changes, Closure of funds
Category:
Published on: 30 Mar 2021

This message is sent on behalf of Lara Pereira, Controller, Financial Services

In order to expedite the processing of New Fund Requests, effective Thursday April 1, 2021, all Non-Research (Unrestricted, Non-research restricted and Endowment) New Fund Requests must be sent via email to fundopening.finserv [at] mcgill.ca in the following format:

Classified as: New Fund Requests, Non-Research, Unrestricted, Non-research restricted, endowment
Category:
Published on: 26 Mar 2021

This message is sent on behalf of Cristiane Tinmouth, Associate Vice-Principal, Financial Services and Lara Pereira, Controller, Financial Services

Dear Colleagues,

Please see attached for the year-end memo to help orient your preparations for the close of Fiscal 2021. The memo is also available on the Financial Services website at the following link:

https://mcgill.ca/financialservices/gfm/schedules/yearend

Classified as: year-end memo
Category:
Published on: 25 Mar 2021

This email is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Hello,

Effective Thursday, March 11th, Fund Financial Managers (FFMs) will be able to delegate their approval authority for Past Payroll Adjustments (PAs).

Which Funds can be Delegated?

  • ALL unrestricted, non-research restricted funds and endowment funds.
  • Research Grants and Contracts: ONLY Canada Research Chairs (CRC) main funds.

How to Delegate?

Classified as: delegation, Past Payroll Adjustments, FFM, delegate
Category:
Published on: 11 Mar 2021

Please forward this within your unit to all affected staff

This new process will trigger for any invoice processed after 4PM this afternoon

This message is sent on behalf of François Pouliot, Director of Procurement Services & Julie Ghayad, Director Systems & Transaction Services:

Classified as: MMP, 3-way match
Category:
Published on: 10 Mar 2021

To all Finance users,

The month of February 2021 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

For questions or assistance, you may contact the Finance Helpdesk at 514-398-3463 or via email at fishelp.acct [at] mcgill.ca.

Classified as: Financial Statements
Category:
Published on: 8 Mar 2021

This message is sent on behalf of Procurement Services

 

Please be advised of the following additions/changes to the procedure regarding the acquisition of Procedural Masks relating to both Research and other on-campus activities

 

Personal Protection Equipment for Research

Classified as: PPE, Masks, procurement services
Category:
Published on: 1 Mar 2021

This message is sent on behalf of Maria Anania, Supervisor Finance Accounts Receivable, Tonia Sciannamblo, Associate Director Transaction Services and Julie Ghayad, Director Systems and Transaction Services.

 

Dear Colleagues,

 

Following recommendations made by the Finance AR Process Improvement Committee and upon consultation with various Finance AR Stakeholders, we are pleased to inform you of our new streamlined processes and forms that take effect Monday, March 1st, 2021.

 

What is New?

Classified as: Finance Accounts Receivable, New Policy, Processes and Forms
Category:
Published on: 25 Feb 2021

Please forward this within your unit to all affected staff

This message is sent on behalf of François Pouliot, Director of Procurement Services & Julie Ghayad, Director Systems & Transaction Services:

Classified as: 3-way match, MMP
Category:
Published on: 12 Feb 2021

To all Finance users,

 

The month of January 2021 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

For questions or assistance, you may contact the Finance Helpdesk at 514-398-3463 or via email at fishelp.acct [at] mcgill.ca.

 

Classified as: Financial Statements, January 2021.
Category:
Published on: 8 Feb 2021

Memorandum

 

Date: January 26, 2021

 

 

To: Fund Financial Managers

 

Cc: Suzanne Fortier, Principal and Vice-Chancellor

Faculty Financial Officers

Financial Services Teams

 

From: Yves Beauchamp, Vice-Principal, Administration and Finance

Cristiane Tinmouth, Associate Vice-Principal, Financial Services

 

Re: Fund Financial Management

 

 

Classified as: FFM Annual Communication
Category:
Published on: 1 Feb 2021

This message is sent on behalf of Lara Pereira, Controller, Financial Services

Good afternoon,

As was communicated in October 2020, effective Fiscal 2021 certain of our reporting requirements now oblige the University to disclose internal purchases separately. Consequently, new accounts were created that follow the same logic and naming convention (e.g. 78xxxxx) as the Internal Sales accounts (.g. 77*****). Beginning November 1, 2020, we asked you to use the newly created account codes for all internal purchases.

Classified as: account codes, Internal purchases
Category:
Published on: 26 Jan 2021

This message is sent on behalf of Elvie Coletta, Director Research Financial Management Services

 

Dear Colleagues,

Please be informed that on Wednesday, January 27, a script will be run to remove the Casual Encumbrances from all funds.

The only position that will continue to be encumbered is the “Research Assistant” (AAAR-20000) position.

Classified as: Removal Casual Encumbrances, payroll
Category:
Published on: 25 Jan 2021

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