Be sure to check your In-Course Aid application often to look for online instructions or decisions.
You’ve been accepted into Work Study! Now what?
Applying for jobs
- Job postings will be posted on MyFuture. Each posting indicates the number of hours of work per week, the rate of pay, a short job description and the skills required. Work Study positions are located on campus or in surrounding facilities and are designed to fit around your academic schedule. Watch the video "How to search for and apply to jobs with myFuture" for more details.
- To apply for positions that interest you, contact the individual listed in the job posting. Be prepared to provide information about your work experience at the interview; a current resume makes a good impression!
- Provide the prospective employer with a copy of your Work Study Confirmation letter. The letter will be available in Minerva as of the decision date of your application and will include the approved start and end dates for each applicable term. It will be valid for 30 days with the ability to reproduce as needed.
McGill’s Career Planning Service (CaPS) can help you with your resume.
Find out about their CV review drop-in hours.
Congratulations! The employer has decided that you are the right candidate for the job.
Here’s what you need to do:
- You and your employer should decide together on a work schedule that you can maintain during your studies—more than 15 hours of work per week is not recommended for full-time students.
- Familiarize yourself with WorkDay procedures as you will be responsible for submitting your timesheets through the WorkDay system.
- Make sure you know your rights and responsibilities (see below).
Rights and responsibilities
YOU are responsible for:
- Ensuring that you have been approved for participation in the Work Study program before attending a job interview for a Work Study position
- Providing your Work Study Confirmation Letter to your prospective employer
- Maintaining satisfactory academic standing
- Maintaining full-time status in a degree program
- Obtaining a Canadian Social Insurance Number
International students should refer to the International Student Services website for important information on work opportunities, SIN cards, employment contracts, etc.
Your Work Study authorization will be rescinded if you no longer meet the eligibility requirements for Work Study during the academic year (i.e., you drop to part-time status, withdraw from the University, or finish your degree program).
Know your rights
McGill student casual employees (including those in Work Study jobs) must become members of one of the unions at McGill.
You will fall under one of the following collective agreements:
You should read the relevant agreement to understand your employment conditions including salary structure and rates of pay.
Exception: employees of McGill's affiliated partners who are not paid by the university's payroll system are not McGill union members. See Quebec Labour Standards for minimum wage rates.
YOUR EMPLOYER is responsible for:
- Following all HR employment procedures
- Ensuring you are suitably trained and supervised
- Ensuring you are paid every two weeks
- Adhering to the employment conditions of the appropriate collective agreement
For all questions regarding the Work Study Program, please contact the Work Study team.