You’ve been accepted into Work Study! Now what?
Applying for jobs
- Consult the online job postings. Each posting indicates the duration of the position, the number of hours of work per week, the rate of pay, a short job description and the skills required. Work Study positions are located on campus or in surrounding facilities and are designed to fit around your academic schedule.
- To apply for positions that interest you, contact the individual listed in the job posting. Be prepared to provide information about your work experience at the interview; a current resume makes a good impression!
- The employer will be able to verify that you have been accepted into the Work Study program by consulting the accepted/refused student list.
McGill’s Career Planning Service (CaPS) can help you with your resume.
Find out about their CV review drop-in hours.
Congratulations! The employer has decided that you are the right candidate for the job.
Here’s what you need to do:
- You and your employer should decide together on a work schedule that you can maintain during your studies—more than 15 hours of work per week is not recommended for full-time students.
- Your employer must complete a Work Study Job Assignment Form (PDF) with you. Your employer must give you a copy of the form and then fax, email or mail a hard copy to the Scholarships and Student Aid Office so that you can be matched to the position.
- Make sure you know your rights and responsibilities (see below).
Rights and responsibilities
YOU are responsible for:
- Ensuring that you have been approved for Work Study by consulting the accepted/refused student list before attending a job interview for a Work Study position
- Maintaining satisfactory academic standing
- Maintaining full-time status in a degree program
- Obtaining a Canadian Social Insurance Number
International students should refer to the International Student Services website for important information on work opportunities, SIN cards, employment contracts, etc.
Your Work Study authorization will be rescinded if you no longer meet the eligibility requirements for Work Study during the academic year (i.e., you drop to part-time status, withdraw from the University, or finish your degree program).
Know your rights
McGill student casual employees (including those in Work Study jobs) must become members of one of the unions at McGill.
You will fall under one of the following collective agreements:
You should read the relevant agreement to understand your employment conditions including salary structure and rates of pay.
Exception: employees of McGill's affiliated partners who are not paid by the university's payroll system are not McGill union members. See Quebec Labour Standards for minimum wage rates.
YOUR EMPLOYER is responsible for:
- Forwarding a copy of the completed Work Study job assignment form to the Scholarships and Student Aid Office
- Following all Work Study employment procedures
- Ensuring you are suitably trained and supervised
- Placing you on the payroll (a Canadian Social Insurance Number is required)
- Ensuring you are paid every two weeks
- Adhering to the employment conditions of the appropriate collective agreement
For all questions regarding the Work Study Program, please work.study [at] mcgill.ca (email the Work Study team).