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Submitting an Expense Report - "new" Expense Items added

This message is sent on behalf of Julie Ghayad, Director Finance Infrastructure and Transaction Services, Financial Services

Dear Colleagues,

In order to better classify receipts when submitting expense reimbursements through Minerva, additional expense items have been added.  The following now appear in the Expense item drop down menu:

Expense item


Published: 4Apr2016

Banner/Minerva/AX upgrade completed!

The scheduled upgrade of Banner/Minerva is completed and related systems are now open!

Please restart your browser before accessing INB.

If you encounter any issues using Minerva, Banner, AX or other systems, contact the IT Service Desk.

INB Administrative users: Please refer to these related pages on the web and in the IT Knowledge Base:

Published: 4Apr2016

Banner/Minerva and AX Imaging upgrade April 2016

This spring, McGill University will be upgrading Banner, the University’s enterprise repository of data for administrative systems, including Student Records, Human Resources, Finance and Student Aid.

Starting at noon on Friday, April 1
Ending at noon on Tuesday, April 5

Banner and Minerva will be unavailable during this period, and several major services including:

Published: 15Feb2016

Reimbursement of Expenses - UPDATE - Images of Receipts


The following memo is sent on behalf of Cris Tinmouth, Interim Assistant Vice-Principal Financial Services and Controller

DATE: October 30, 2014

TO: McGill Community              

CC:  Anthony C. Masi, Provost; Michael Di Grappa, Vice-Principal, Administration and Finance; Rose Goldstein, Vice-Principal Research and International Relations

RE: Reimbursement of Expenses – PROCEDURE UPDATE regarding missing receipts

Published: 30Oct2014

Advances and Expense Reports training & resources

Dear Colleagues,

We would like to remind you that we now offer an online course OLC 450 – Advances and Expense Reports for Faculty, Staff and Students. You may register for this course through the Employee menu in Minerva (ICS Training Menu > Online Training > select OLC 450 Advances and Expense Reports).

This course includes policy highlights, FAQs, sample receipts with explanations for data entry, along with tutorials and simulations for the various Minerva menu options.

Published: 22Jan2014

Research Administration Roles and Responsibilities

[This mesage was sent through the FIS Listserv on November 27, 2012]

This message is sent on behalf of Mary-Margaret Klempa, Senior Director, Office of Sponsored Research and Cristiane Tinmouth, Controller, Financial Services.


Published: 21Dec2012


This email is sent on behalf of Cristiane Tinmouth, Controller, Financial Services.

Dear Colleagues,

Please find attached a memo from Anthony C. Masi and Michael Di Grappa announcing the Fiscal Year 2014 MIP Unit Income Distribution Rate.

Published: 12Dec2012


As announced by the Federal and Quebec governments in March 2012, Quebec will be moving to a harmonized sales tax system as of January 1, 2013.  

The following changes will be made to the QST system pursuant to the undertakings to harmonize it with the GST/HST system applicable in 2013. 

Published: 7Dec2012

FIS form - updates and new URL on the Financial Services website

This message is sent on behalf of FIS Security, Financial Services

 As a result of a process review, the following changes have been made to the processing and submission of the FIS Authorization form:

Published: 17Oct2012

FIN courses available - Advances & Expense Reports and the McGill MarketPlace (MMP)


Interested in learning more about the Reimbursement of Expenses Policy or the mechanics of submitting an Advance or Expense Report in Minerva? Would you like a guided tour of the McGill MarketPlace to learn how to place your online orders?