University Policies and Regulations

 

The University pursues its mission in a manner that advances its goals, protects the integrity of all it does and maintains the confidence of all members of the University community. Faculty, staff and students are expected to conduct themselves according to ethical and behavioural standards that promote an environment of respect, trust and inclusion, where academic excellence can flourish. The University’s policies and regulations, which support these standards, are found here.

 

All Governing Documents (policies and regulations) shall be developed following the Policy Framework. To learn more about the new University protocols in policy development and associated responsibilities, please click here.

The Secretariat posts, on this webpage, Policies and Regulations that have been approved by the University’s governing bodies (Board of Governors and/or Senate). The posting of other types of documents is subject to approval by the Secretariat and restricted to documents that have broad University impact. To submit a request, please fill out the following form.

Please note that Policies and Regulations are reviewed and modified on a regular basis. Approved changes are updated by the University Secretariat.

For other unit/faculty-level regulatory documents, please refer to the following websites:

• For procedures and guidelines relating to the recruiting, hiring, appointing, conditions of employment, salary, leaves and retirement of academic staff, please visit the Academic Personnel Office website.
• For financial policies and regulations, please visit the Financial Services website.
• For tuition information and policies, please visit the Students Accounts website.
• For building policies, please visit the Campus and Space Planning website.
• For staff pay, benefits, pensions and retirement, personnel policies and procedures (labour relations), please visit the Human Resources website.
• For Information Technology policies, directives and standards, please visit the Information Technology Services website.
• For information on student rights and responsibilities, please visit the Dean of Students website.

For any questions about this site, please contact the University Secretariat.

List of Policies/Regulations Approved by Governing Bodies (Board of Governors and/or Senate):

A

 Animals, Policy on the Study and Care of (French version to be published shortly)

 Anti-Doping Policy

 Appeals of Tenure Decisions, Regulations on (French Version)

Approval of Contracts and Designation of Signing Authority, Policy on the (Currently under review)

Procedure for Second Signatures

 Archives - Terms of Reference

B

Board of Governors Rules of Order and Procedure

Born-Digital Record as the Official Record

C

 Charter of Students' Rights   ( French Version )

Code of Ethics and Conduct for Members of the Board of Governors of McGill University

Conduct of Research, Regulation on (French Version)  (Currently under review)

Conflict of Interest, Regulation on(French Version)

Recognizing Conflicts (French Version)

Conflict of Interest Reporting 

  Guidelines on Intimate Relationships Between Teaching Staff and Students   (French Version)

 

Consulting and Similar Activities by Academic Staff, Regulation on  (French Version)

Copyright, Policy on

Cyclical Academic Unit Reviews, Regulations on

D

Development and Review of Governing Documents, Policy for the

Templates:

Governing Document Template

Procedure Template

Governing Document Proposal Form​

E

 Electoral Procedures of the Board of Governors

 E-Mail Communication with Students, Policy on (French Version)

 Employment Equity Policy

Employment of Academic Staff, Regulations Relating to the 

Employment of Contract Academic Staff, Regulation Relating to the

Employment of Librarian Staff, Regulations Relating to the(French Version)

Employment of Tenure Track and Tenured Academic Staff, Regulations Relating to (French Version)

End of Course Evaluation, Policy on Official

 Ethical Conduct of Research Involving Human Participants, Policy on

e-Version as Official Record, Substitution of an

F

French at McGill University, Policy on the Use and Quality of  (French Version)

G

Gift Acceptance Policy and Guidelines

 Gifts-in-Kind-Policy (Non-monetary donation)  (Currently under review)

Graduate Student Supervision, Regulations on

H

Harassment, Sexual Harassment and Discrimination Prohibited by Law, Policy on  (Currently under review)

Harassment, Sexual Harassment and Discrimination Prohibited by Law (website)

 Guidelines on Intimate Relationships Between Teaching Staff and Students (French Version)

 Hazing and Inappropriate Initiation Practices, Policy on  (French Version) 

Honorary Degrees and Convocations Committee, Guidelines for the  

I

 Information Technology Resources, Policy on the Responsible use of McGill (French Version)

       Interim Rules Concerning the Possession and Use of Cannabis at McGill (website)

​ Internal Audit Charter

Inventions and Software, Policy on

Guidelines on the Application of the Policy on Inventions and Software

 Investment Policy, Statement of

L

 Leaves of Absence for Tenure Track and Tenured Academic Staff, Regulations on  (French Version)

Logo, Name and Other Trademarks, Use of McGill University's

M

Maternity Leave, Parental Leave and Extended Parental Leave for Members of the Academic Staff, Regulations on (French Version) 

N

 Naming of University Assets, Policy Relating to the  (Currently under review)

P

 Paper Use Policy 

Procurement Policy  (French Version)

 Procurement Card Regulation

 Research Asset Management Procedure

 McGill University IT Asset Management Regulation 

 Contract Management Internal Guidelines 

 McGill University Supplier Code of Conduct

Cloud Data Directive

R

 Religious Holy Days, Policy for the Accommodation (French Version) 

 Research Centres, Policy on (French Version)

Research Misconduct, Regulations Concerning the Investigation of (French Version)

Retirement of Academic Staff, Regulations on

S

Sabbatic leaves for Tenure Track and Tenured Academic Staff, Regulations on   (French Version)

Safe Disclosure (“Whistle Blowing”), Policy on   (French Version)

Safe Disclosure Reporting

Senate Rules of Order and Procedure

Sexual Violence, Policy against  (French Version) (Currently under review)

Office for Sexual Violence Response, Support and Education Website

 Guidelines on Intimate Relationships Between Teaching Staff and Students  (French Version)

Smoking at McGill University, Policy Concerning    (French Version)

Statement of Principles Concerning Freedom of Expression and Freedom of Peaceful Assembly

Operating Procedures Regarding Demonstrations, Protests and Occupations on McGill University Campuses

Student Assessment Policy, University  (French Version)

Student Conduct and Disciplinary Procedures, Code of (French version to be published shortly)

Students with Disabilities, Policy Concerning the Rights of (French Version)

 Student Grievance Procedures, Code of 

Sustainability Policy​ (French Version )

T

Total Compensation Policy for Senior Administrators

V

Regulations Relating to Visiting Academic Appointments French Version