The University pursues its mission in a manner that advances its goals, protects the integrity of all it does and maintains the confidence of all members of the University community. Faculty, staff and students are expected to conduct themselves according to ethical and behavioural standards that promote an environment of respect, trust and inclusion, where academic excellence can flourish. The University’s policies and regulations, which support these standards, are found here.
All Governing Documents (policies and regulations) shall be developed following the Policy Framework. To learn more about the new University protocols in policy development and associated responsibilities, please click here.
To assist in understanding the Policies and Regulations applicable to the different constituents of the University, a Guide has been prepared which features McGill’s Policies and Regulations by category. It may be consulted here: A Guide to McGill University's Policies and Regulations
The Secretariat posts, on this webpage, Policies and Regulations that have been approved by the University’s governing bodies (Board of Governors and/or Senate). The posting of other types of documents is subject to approval by the Secretariat and restricted to documents that have broad University impact.
To submit a request, please fill out the following form.
Please note that Policies and Regulations are reviewed and modified on a regular basis. Approved changes are updated by the University Secretariat.
Comments and questions on University Policies and Regulations may be provided to the Secretariat: secretary.general [at] mcgill.ca
For other unit/faculty-level regulatory documents, please refer to the following websites:
- For procedures and guidelines relating to the recruiting, appointing, employment, salary, leaves and retirement of academic staff, please visit the Academic Personnel Office website.
- For financial policies and regulations, please visit the Financial Services website.
- For tuition information and policies, please visit the Students Accounts website.
- For building policies, please visit the Facilities Management and Ancillary Services website.
- For staff pay, benefits, pensions and retirement, personnel policies and procedures (labour relations), please visit the Human Resources website.
- For Information Technology policies, directives and standards, please visit the Information Technology Services website.
- For information on student rights and responsibilities, please visit the Dean of Students website.
For any questions about this site, please contact the University Secretariat.
List of Policies/Regulations Approved by Governing Bodies (Board of Governors and/or Senate):
Alcohol, Cannabis and Other Drugs, Policy Concerning (French version)
Procedure on Drug and Alcohol Testing of Employees
Animals, Policy on the Study and Care of (French Version)
Appeals of Tenure Decisions, Regulations on (French Version)
Approval of Contracts and Designation of Signing Authority, Policy on the (Current policy in effect until May 1, 2021)
Procedure for Second Signatures
Approval of Contracts and Designation of Signing Authority, Policy on the (New policy not in effect until May 1, 2021)
Archives - Terms of Reference
Board of Governors Rules of Order and Procedure
Born-Digital Record as the Official Record
Digitization Guidelines- Born Digital Records
Charter of Students' Rights ( French Version )
Code of Ethics and Conduct for Members of the Board of Governors of McGill University
Conduct of Research, Regulation on (French Version)
Conflict of Interest, Regulation on (French Version)
Recognizing Conflicts (French Version)
Conflict of Interest Reporting
Consulting and Similar Activities by Academic Staff, Regulation on (French Version)
Copyright, Policy on
Cyclical Academic Unit Reviews, Regulations on
Development and Review of Governing Documents, Policy for the
Governing Document Template
Governing Document Proposal Form
Electoral Procedures of the Board of Governors
E-Mail Communication with Students, Policy on (French Version)
Employment Equity Policy
Employment of Academic Staff, Regulations Relating to the (French version)
Employment of Contract Academic Staff, Regulation Relating to the (French version)
Employment of Librarian Staff, Regulations Relating to the(French Version)
Employment of Tenure Track and Tenured Academic Staff, Regulations Relating to (French Version)
Examples of the Range of Research Accomplishments, Recognition and Impacts Valued at McGill
End of Course Evaluations, Policy on Official ( French version)
Enterprise Data Governance, Policy on
Standard on Enterprise Data Classification
Standard on Enterprise Data Governance (Currently under review)
Enterprise Risk Management Policy (“ERM Policy”)
Ethical Conduct of Research Involving Human Participants, Policy on ( French version)
e-Version as Official Record, Substitution of an
French at McGill University, Policy on the Use and Quality of (French Version)
Funding Policy of the McGill University Pension Plan
Gift Acceptance Policy and Guidelines (French version)
Gift-in-Kind-Policy (Non-monetary donations) (French version)
Graduate Student Supervision, Regulations on ( French version)
Harassment and Discrimination Prohibited by Law, Policy on (French version)
Harassment, Discrimination, and Sexual Violence (website)
Hazing and Inappropriate Initiation Practices, Policy on (French Version)
Honorary Degrees and Convocations Committee, Guidelines for the
Information Technology Resources, Policy on the Responsible use of McGill (French version)
Internal Audit Charter
Inventions and Software, Policy on
Guidelines on the Application of the Policy on Inventions and Software
Guidelines for University Spin-offs
Investment Policy, Statement of
Leaves of Absence for Tenure Track and Tenured Academic Staff, Regulations on (French Version)
Logo, Name and Other Trademarks, Use of McGill University's ( French version)
Maternity Leave, Parental Leave and Extended Parental Leave for Members of the Academic Staff, Regulations on (French Version)
Naming of University Assets, Policy Relating to the (French Version)
Guidelines to Section 5 of the Policy Relating to the Naming of University Assets: Naming Duration for Significant Assets and Tangible Assets
Procurement Policy (French Version)
Procurement Card Regulation ( French version)
Research Asset Management Procedure
McGill University IT Asset Management Regulation
Vehicle Asset Management Procedure
Contract Management Internal Guidelines
McGill University Supplier Code of Conduct (French Version)
Guidelines for the Purchase and Use of Printing Paper and Printing Services
Religious Holy Days, Policy for the Accommodation (French Version)
Research Centres, Policy on (French Version)
Research Misconduct, Regulations Concerning the Investigation of (French version pending)
Retirement of Academic Staff, Regulations on
Sabbatic leaves for Tenure Track and Tenured Academic Staff, Regulations on (French Version)
Safe Disclosure (“Whistle Blowing”), Policy on (French Version)
Safe Disclosure Reporting
Senate Rules of Order and Procedure
Sexual Violence, Policy against (French Version)
Procedures for the Investigation of Reports of Sexual Violence(French Version)
Office for Sexual Violence Response, Support and Education Website
Smoking at McGill University, Policy Concerning (French Version)
Sponsorship Policy (French version)
Statement of Principles Concerning Freedom of Expression and Freedom of Peaceful Assembly French version)
Operating Procedures Regarding Demonstrations, Protests and Occupations on McGill University Campuses
Student Assessment Policy, University (French Version)
Student Conduct and Disciplinary Procedures, Code of (French Version)
Students with Disabilities, Policy Concerning the Rights of (French Version)
Student Grievance Procedures, Code of (French version)
Sustainability Policy (French Version)
Total Compensation Policy for Senior Administrators
Regulations Relating to Visiting Academic Appointments French Version