About the Policy on the Disclosure of Wrongdoing

The Policy on the Disclosure of Wrongdoing establishes a framework and process for Members of the University Community to make safe and confidential disclosures of apparent wrongdoing committed or about to be committed in relation to the University. At McGill, the person designated to receive and treat such disclosures is the Secretary-General ("Designated Officer"). 

This reporting platform is NOT an emergency service. For an emergency requiring an ambulance, firefighters, or the police, call 911. Then, call Security Services (who will coordinate with emergency responders):
Downtown: 514 398 3000 / Mac Campus: 514 398 7777

How to Make a Disclosure of Wrongdoing

Members of the University community can make a disclosure using the form below:

How to Submit a Disclosure to the University's Designated Officer

By Email
(restricted access inbox)

disclosureofwrongdoing [at] mcgill.ca

By Telephone
(confidential line)

1 (833) 398 6173

By Mail or In-person
(appointment only)

Designated Officer: Edyta Rogowska, Secretary-General
James Administration Building, room 313
845 Sherbrooke Ouest
Montréal (QC), H3A 0G4

 


General Questions

Before making a Disclosure, members of the University community are encouraged to consult the Policy, as well as these frequently asked questions, or to contact, in strict confidence, the University's disclosureofwrongdoing [at] mcgill.ca (Designated Officer) for more information.

 

What Reporting Mechanisms Does the University Have in Place?

The University addresses allegations of wrongdoing or misconduct through a number of policies and mechanisms, including the Policy on the Disclosure of Wrongdoing (“Policy”). Please note that the Policy does not apply to matters involving allegations of wrongdoing that are subject to treatment under another University policy or regulation. In effect, matters related to the conduct of research, allegations of harassment and discrimination, sexual violence, academic integrity, to name a few, should be reported under existing university policies or regulations.

Please consult the Secretariat webpage on University Policies and Regulations for a complete list of McGill's policies and regulations.

How is Wrongdoing Defined in the Policy?

"Wrongdoing" means any act committed or about to be committed at the University by a Member of the University Community in the exercise of their functions, or by any person, partnership, group or other entity in the context of drafting or carrying out of a contract, including the awarding of financial assistance, entered into or about to be entered into with the University, and that constitutes:

(1) a contravention of a Québec law, of a federal law applicable in Québec or of a regulation made under such a law;

(2) a serious breach of standards of ethics and professional conduct;

(3) a misuse of funds or property of the University, including the funds or property it manages or holds for others;

(4) gross mismanagement within the University including an abuse of authority;

(5) any act or omission that seriously compromises or may seriously compromise a person’s health or safety or the environment; or

(6) directing or counselling a person to commit a Wrongdoing described in any of paragraphs 1 to 5.

Please note that the Policy does not apply to matters involving allegations of wrongdoing that are subject to treatment under another University policy or regulation. In effect, matters related to the conduct of research, allegations of harassment and discrimination, sexual violence, academic integrity, to name a few, should be reported under existing university policies or regulations.

Please consult the Secretariat webpage on University Policies and Regulations for a complete list of McGill's policies and regulations.

Who Can Make a Disclosure?

Any Member of the University Community who, in Good Faith, believes that a Wrongdoing (as defined in the Policy) has occurred or is about to occur at the University can make a Disclosure under this Policy.

This includes any person who was a Member of the University Community during the 24 months prior to making a Disclosure.

What Information Do I Need to Include in My Disclosure?

The Disclosure may be in writing or by telephone and must provide the following: information concerning the specific activity alleged to be a Wrongdoing, dates on which the activity occurred (if known), the person(s) alleged to be involved, and any other information that would be useful for the investigation of the allegation(s). Please refer to the Disclosure form linked above for more information.

What Should I Expect When I Make a Disclosure?

Upon receipt of the Disclosure, the Designated Officer will examine the Disclosure to determine the nature of the alleged Wrongdoing and its admissibility under the Policy. If the Disclosure is admissible, the Designated Officer will assign an Investigator and refer the matter for an investigation. Please refer to Sections 5 and 6 of the Policy for further details.


How to Make a Disclosure Outside the University 

A Member of the University Community may, at any time, contact the Public Protector of Quebec to disclose information that could show that a Wrongdoing has been committed or is about to be committed in relation to the University. The Public Protector of Quebec is Quebec's ombudsperson. It is an impartial body that is independent of the Government of Quebec. The Public Protector handles complaints regarding public services. For more information, please consult Protecteur du Citoyen: How to File a Complaint.

 

 

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