Updated: August 3, 2022
Overview
Meetings and workshops
Are planned and organized assemblies of individuals within regular (i.e. routine) academic or curricular, research, or work-related activities.
Events
Are planned and organized assemblies of individuals outside of regular academic or curricular, research, or work-related activities; in other words, they are one-offs or special occasions and require approval.
Please download and complete the Macdonald Campus Event form to request approval for:
- All Macdonald Campus outdoor events
- All events planned before 8h00, after 17h00, or on weekends/holidays
- All events planned for the Macdonald-Stewart Foyer
- All student-led events (exception events taking place in the CC Ceilidh)
- All events where alcohol will be served (exception events taking place in the CC Ceilidh)
Applications must be submitted to Academic & Administrative Services in person (Laird Hall 103) or by macdonaldevents [at] mcgill.ca (email) at least 10 working days prior to the event.
Virtual gatherings remain a viable and inclusive option for meetings and events.
General Guidelines
- Requests are responded to in the order in which they are received.
- Room reservations are subject to availability.
- All requests must be submitted with a minimum notice of one business day.
- Requests are managed Monday-Friday, from 8h30 - 15h30
- You will receive an automated email confirming we have received your request
- If the requested room is not available, you will be notified by our room booking staff.
- To modify or cancel your booking or for general inquiries, contact info.macdonald [at] mcgill.ca
Room Set-Up
- You are responsible for room set-up. Please return the room to its default set-up after your meeting.
Audiovisual Needs
- IT/AV requests should be submitted on the IT Services Audiovisual Equipment loan form (login required)
Meeting Rooms
Room inventory as of August 3, 2022. Please note that there are no capacity restrictions on our meeting rooms at this time.
| Room# | Photo | Room Type | Capacity | Equipment | Weekday Hours of Operation | Availability |
|---|---|---|---|---|---|---|
| Faculty Conference Room, Macdonald-Stewart, MS2-084 |  |
Conference | 18 | Projector, screen, phone, whiteboard | 0800h-17h00 | |
| SHN, Macdonald-Stewart, MS2-016 |  |
Conference, Lunchroom | 12 | White board, no projector | 08h00-11h30 13h30-16h30 | |
| NRS, Macdonald-Stewart, MS3-041 |  |
Conference | 15 | Projector via computer | 08h00-17h00 | |
| AnSc, Macdonald-Stewart, MS1-074 |  |
Conference, Lunchroom | 10 | Table and chairs | 08h30-11h00 14h00-17h00 | |
| Centennial Centre, 207 |  |
Conference | 16 | Chalkboard, table and chairs (16) | 08h30-23h00 |
info.mcss [at] mail.mcgill.ca (Contact MCSS)
|
| CINE, 102 |  |
Conference, Lunchroom | 22 |
Projector, screen HDMI and VGA connections |
08h00-12h00 13h30-17h00 | |
| Parasitology, 117 |  |
Conference | 12 |
Projector, screen, whiteboard HDMI and VGA connections |
08h30-16h30 |
Event Spaces
| Room# | Photo | Room Type | Capacity | Equipment | Weekday Hours of Operation | Availability |
|---|---|---|---|---|---|---|
| Macdonald-Stewart, Faculty Lounge, MS2-022 |  |
Meetings & Events |
Standing 160 Seated 130 |
Projector, screen, large conference table, 40 chairs | 08h00-17h00 | |
| Macdonald-Stewart Foyer |  |
Fall 2022 Tabling |
n/a |
Please complete the Event Booking form. Tabling may be set up in the area between the pillars only. 2 square tables, 4 chairs
|
08h00-17h00 | |
| Centennial Centre, Ceilidh |  |
Events |
120-200 | Projector, screen, microphone, bar tables (16), round tables (10) | 08h30-23h00 |
info.mcss [at] mail.mcgill.ca (Contact MCSS)
|
| Ballroom, Centennial Centre |  |
Events | 900 | Chairs (250), exam tables (250), round tables (18), rectangular tables (10) | 08h30-23h00 |
info.mcss [at] mail.mcgill.ca (Contact MCSS)
|