Meeting Room booking

Updated: August 3, 2022


Meetings and workshops

Are planned and organized assemblies of individuals within regular (i.e. routine) academic or curricular, research, or work-related activities. 


Are planned and organized assemblies of individuals outside of regular academic or curricular, research, or work-related activities; in other words, they are one-offs or special occasions and require approval. 

Please download and complete the Macdonald Campus Event form to request approval for:

  • All Macdonald Campus outdoor events
  • All events planned before 8h00, after 17h00, or on weekends/holidays
  • All events planned for the Macdonald-Stewart Foyer
  • All student-led events (exception events taking place in the CC Ceilidh)
  • All events where alcohol will be served (exception events taking place in the CC Ceilidh)

Applications must be submitted to Academic & Administrative Services in person (Laird Hall 103) or by macdonaldevents [at] (email) at least 10 working days prior to the event.

Virtual gatherings remain a viable and inclusive option for meetings and events.

General Guidelines
  • Requests are responded to in the order in which they are received.
  • Room reservations are subject to availability.
  • All requests must be submitted with a minimum notice of one business day.
  • Requests are managed Monday-Friday, from 8h30 - 15h30
  • You will receive an automated email confirming we have received your request
  • If the requested room is not available, you will be notified by our room booking staff.
  • To modify or cancel your booking or for general inquiries, contact info.macdonald [at]
Room Set-Up
  • You are responsible for room set-up. Please return the room to its default set-up after your meeting.
Audiovisual Needs





Meeting Rooms

Room inventory as of August 3, 2022. Please note that there are no capacity restrictions on our meeting rooms at this time. 

Room# Photo Room Type Capacity Equipment Weekday Hours of Operation Availability
Faculty Conference Room, Macdonald-Stewart, MS2-084 Conference 18 Projector, screen, phone, whiteboard 0800h-17h00
SHN, Macdonald-Stewart, MS2-016 Conference, Lunchroom 12 White board, no projector 08h00-11h30 13h30-16h30
NRS, Macdonald-Stewart, MS3-041 Conference 15 Projector via computer 08h00-17h00
AnSc, Macdonald-Stewart, MS1-074 Conference, Lunchroom 10 Table and chairs 08h30-11h00 14h00-17h00
Centennial Centre, 207 Centennial Centre Room 207 with table and chairs Conference 16 Chalkboard, table and chairs (16) 08h30-23h00
info.mcss [at] (Contact MCSS)
CINE, 102 Conference, Lunchroom 22

Projector, screen

HDMI and VGA connections

08h00-12h00 13h30-17h00
Parasitology, 117 Conference 12

Projector, screen, whiteboard

HDMI and VGA connections 



Event Spaces

Room# Photo Room Type Capacity Equipment Weekday Hours of Operation Availability
Macdonald-Stewart, Faculty Lounge, MS2-022

Meetings & Events 

Standing 160

Seated 130

Projector, screen, large conference table, 40 chairs 08h00-17h00
Macdonald-Stewart Foyer Students seated on counches in the Macdonald Stewart Foyer

Fall 2022



Please complete the Event Booking form.

Tabling may be set up in the area between the pillars only.

2 square tables, 4 chairs


Centennial Centre, Ceilidh ceilidh pub at Macdonald Campus


120-200 Projector, screen, microphone, bar tables (16), round tables (10) 08h30-23h00


info.mcss [at] (Contact MCSS)
Ballroom, Centennial Centre Empty desk and chairs set up for exams in the Centennial Centre Ballroom Events 900 Chairs (250), exam tables (250), round tables (18), rectangular tables (10) 08h30-23h00
info.mcss [at] (Contact MCSS)
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