Overview
Meetings and workshops
Are planned and organized assemblies of individuals within regular (i.e. routine) academic or curricular, research, or work-related activities.
Events
Are planned and organized assemblies of individuals outside of regular academic or curricular, research, or work-related activities; in other words, they are one-offs or special occasions and require approval.
Fall 2023: Due to space restrictions on campus, please download and complete the Macdonald Campus Event form to request approval for all events, including:
- All Macdonald Campus outdoor events
- All events planned before 8h00, after 17h00, or on weekends/holidays
- All events planned for the Macdonald-Stewart Foyer
- All student-led events (exception events taking place in the CC Ceilidh)
- All events where alcohol will be served (exception events taking place in the CC Ceilidh)
Applications must be submitted to Academic & Administrative Services in person (Laird Hall 103) or by macdonaldevents [at] mcgill.ca (email) at least 10 working days prior to the event.
Virtual gatherings remain a viable and inclusive option for meetings and events.
General Guidelines
- Requests are responded to in the order in which they are received.
- Room reservations are subject to availability.
- All requests must be submitted with a minimum notice of one business day.
- Requests are managed Monday-Friday, from 8h30 - 15h30
- You will receive an automated email confirming we have received your request
- If the requested room is not available, you will be notified by our room booking staff.
- To modify or cancel your booking or for general inquiries, contact info.macdonald [at] mcgill.ca
Room Set-Up
- You are responsible for room set-up. Please return the room to its default set-up after your meeting.
Audiovisual Needs
- IT/AV requests should be submitted on the IT Services Audiovisual Equipment loan form (login required)
-
If you require an OWL for a hybrid meeting in one of our conference rooms, please submit a request to reserve the unit through our jo-ann.zdaniak [at] mcgill.ca (Dean’s Office). This service is available to faculty and staff only.
Meeting Rooms
| Room# | Photo | Room Type | Capacity | Equipment | Weekday Hours of Operation | Availability |
|---|---|---|---|---|---|---|
| Faculty Conference Room, Macdonald-Stewart, MS2-084 |  |
Conference | 18 | Projector, screen, phone, whiteboard | 0800h-17h00 | |
| SHN, Macdonald-Stewart, MS2-016 |  |
Conference, Lunchroom | 12 | White board, no projector | 08h00-11h30 13h30-16h30 | |
| NRS, Macdonald-Stewart, MS3-041 |  |
Conference | 15 | Awaiting projector replacement | 08h00-17h00 | |
| AnSc, Macdonald-Stewart, MS1-074 |  |
Conference, Lunchroom | 10 | Table and chairs | 08h30-11h00 14h00-17h00 | |
| Centennial Centre 207 |  |
Conference | 16 | Chalkboard, table and chairs (16) | 08h30-23h00 |
info.mcss [at] mail.mcgill.ca (Contact MCSS)
|
| Parasitology 117 |  |
Conference | 12 |
Projector, screen, whiteboard HDMI and VGA connections |
08h30-16h30 | |
| Tadja Hall - Conference Room |  |
Conference | 18-24 |
Projection Screen Projector Wireless Internet Access |
8h00 - 17h00 Must be reserved one week in advance |
|
| Tadja Hall - Lakeview Boardroom |  |
Conference | 8 |
Portable Projection Screen Wireless Internet Access |
8h00 - 17h00 Must be reserved one week in advance |
|
| Royal Canadian Legion |  |
Classroom/Meeting Room | 75 seated, 25 additional chairs |
Projection Screen Projector; VGA connection required Wireless Internet Access |
9h00 – 18h00 Must be reserved one week in advance |
Event Spaces
| Room# | Photo | Room Type | Capacity | Equipment | Weekday Hours of Operation | Availability |
|---|---|---|---|---|---|---|
| Centennial Centre, Ceilidh |  |
Events |
120-200 | Projector, screen, microphone, bar tables (16), round tables (10) | 08h30-23h00 |
info.mcss [at] mail.mcgill.ca (Contact MCSS)
|
| Ballroom, Centennial Centre |  |
Events | 900 | Chairs (250), exam tables (250), round tables (18), rectangular tables (10) | 08h30-23h00 |
info.mcss [at] mail.mcgill.ca (Contact MCSS)
|