Students: How to recognize new opportunities on the CCR

Who can have new opportunities recognized on the CCR? 

All student leaders* who organize eligible co-curricular involvement opportunities can have them recognized on the CCR.

*Student leaders: All student organizations who want to have their opportunity/opportunities recognized on the CCR must be first registered and recognized by either:

  1. an undergraduate faculty of student association (i.e., AUS, POTUS, etc.),
  2. an undergraduate departmental association,
  3. a post graduate student association (PGSA),
  4. a student organization, club or services registered under a McGill student association (I.e., SSMU, faculty association, etc.)
  5. an independent student organization formally affiliated with McGill University.

How student leaders can add new opportunities to the CCR

  1. Check to see if your opportunity meets the eligibility guidelines. If your opportunity meets our eligibility guidelines, then continue to step 2. If not, please contact us at myinvolvement [at] mcgill.ca for additional information.
  2. Select the opportunity type that is best applicable to you:

Volunteer Recognition

CCR Sections: All volunteer opportunities that have been submitted by a student leader will appear under the Student-Led Initiatives section of the CCR.

Click here for more information on the five CCR sections and here to view a Sample Co-Curricular Record.


Step 1 Approval Process

Before a volunteer opportunity can be recognized on the CCR, a student leader must complete the Student-Administered Volunteer Recognition Form.


Step 2 Tracking and Submission 

You must submit the list of volunteers to us by completing the CCR Event Attendance / Volunteer List Submission Form.

Template: To facilitate tracking of volunteers, you can download and use this template (Excel file): File Template - Volunteer List

  • Note 1: Lists must contain either student ID numbers or @mail.mcgill.ca email addresses. We do not accept non-McGill email addresses. 
  • Note 2: We no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.

Workshop/Event Recognition

CCR Sections: All workshop/event opportunities that have been submitted by a student leader will appear under the Student-Led Initiatives section of the CCR.

Click here for more information on the five CCR sections and here to view a Sample Co-Curricular Record.


Step 1 Approval Process

Before a workshop/event opportunity can be recognized on the CCR, a student leader must complete the Student-Administered Workshop Recognition Form.

  • Note: You must complete one form for every workshop/event opportunity that you would like to have recognized on the CCR.
  • Note: You can consult our Sample CCR Descriptions – Workshop/Event for step-by-step instructions on how to develop a CCR Description.

Step 2 Tracking and Submission

You must follow these steps to submit your list of student volunteers to us. 

Option #1: Uploading the event attendance into myInvolvement

Note: You can only upload event attendance into myInvolvement if you or another staff member have created an event for it in myInvolvement. If you haven’t, please skip to option #2. If you’re unsure, please contact myinvolvement [at] mcgill.ca

Click here for step-by-step instructions on how to Upload Attendance in myInvolvement

Note: When uploading the event attendance into myInvolvement, the list(s) you upload must either contain student ID numbers or @mail.mcgill.ca email addresses. We do not accept non-McGill email addresses. Any students with non-McGill email address will not receive CCR recognition.

Option #2: Submitting the event attendance via webform

You submit the list of volunteers to us by completing the CCR Event Attendance / Volunteer List Submission Form.

Template: To facilitate tracking of your workshop/event attendees, you can download and use this template (Excel file): File Template - Workshop Attendance List

Note: we no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.

Student Organization Executives

CCR Section: 

All executive committee positions that have been submitted by a student leader will appear under the Student-Led Initiatives section of the CCR.

Click here for more information on the five CCR sections and here to view a Sample Co-Curricular Record.

To learn more about how student organizations can use myInvolvement: Student Groups


Student Group Registration & Recognition Timeline

  1. August - February: Register or reregister your organization with myInvolvement.
  2. March: Your organization will receive an email, asking for the lists of your executive committee and their position titles. A member of your executive committee will be required to provide this information to us by completing the Student Executive Position Recognition Form.
  3. March- May: The CCR team will add recognition for all executive members to their CCRs, and you will be notified via email once this has been completed.

Tracking and Submission

You can submit your executive position list by completing the Student Executive Position Recognition Form.

Template: To facilitate tracking of your executive positions, you can download and use this template (Excel file): File Template - Student Executive Positions

  • Note: You must include an end date for each position. If you specify the end date is "ongoing" then we cannot recognize the position.
  • Note: We no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.
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