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FAQ

On this page:  CCR General FAQ  |  CCR FAQ for Students  |  CCR FAQ for Staff

CCR General FAQ

What is a Co-Curricular Record (CCR)?

The Co-Curricular Record (CCR) is an official document that recognizes student involvement in eligible campus activities and enriched educational opportunities, and select scholarships and awards. The CCR serves as a companion piece to the academic transcript. It is a valuable tool for students to present to prospective employers and professional/graduate schools to highlight a student’s complete university experience. Any student currently registered (and recently graduated) at McGill can sign in to myInvolvement with McGill credentials to view, customize, and print their CCR.

What is myInvolvement?

myInvolvement is a web-based tool designed to:

  • Showcase workshops, events and volunteer opportunities to current McGill students.
  • Allow students to search, register for, and record their participation in eligible out-of-classroom activities.
  • Help faculty, staff and student organizations advertise eligible activities, and report student involvement to stakeholders.
  • Provide students with a Co-Curricular Record (CCR) from McGill

What are the benefits of using the CCR?

There are many benefits to the CCR:

  • The CCR provides students with an official university-verified document of all their student involvement at McGill University
  • The CCR is a great comprehensive tool to use when applying for scholarships, bursaries, awards, graduate and professional schools or employment and volunteer opportunities
  • A CCR will enrich a student's meetings with key academic, support, and services staff at McGill. A CCR will offer these professionals a better understanding of how a student's background, skills, values and interests fit in with their future plans and decisions.
  • Co-curricular involvement (programming providing opportunities for students to actively engage in meaningful activities outside the classroom) is proven to help students develop career readiness by providing exposure to different work environments and professions, as well as opportunities to develop professionalism, skills, and self-knowledge.

Is the CCR mandatory?

No, the CCR is not mandatory for any student and it is not a requirement to graduate. However, it's a great tool for students (undergraduates and graduates) to use to help them keep track of all the opportunities they participate in outside of the classroom.

What services do the myInvolvement team offer?

We offer consultations with student groups and university units regarding CCR eligibility. Responses to student queries about their CCR.

  • Official data management service for co-curricular programs with:
    • Connections to Banner Student Information System (SIS)
    • Participation tracking with ID-card scanning (individual events and co-curriculum)
      • myInvolvement is the tracking tool for university-wide initiatives, such as SKILLS21 (led by Teaching and Learning Services) and the Individual Development Plan (Graduate and Postdoctoral Studies)
    • Centralized recordkeeping
    • Reporting of student participation trends

Is there a difference between an official CCR and an unofficial CCR?

An Official CCR is generally used when applying to graduate/professional programs, internships, grants or employment. It can only be sent by a CCR Officer with the resource  account myInvolvement [at] mcgill.ca to the authoritative agencies indicated on the student’s application. 

unofficial CCR is a version that students can access anytime on myInvolvement. The unofficial CCR presents a complete summary of a student’s participation in authorized co-curricular activities and self-reported experiences. The unofficial CCR can be edited (i.e. students can hide elements for a shorter version) before sharing as desired. 

Can volunteer activities that are not affiliated with McGill be recognized on the CCR?

Yes, McGill students may record unverified experiences on their student-generated CCRs. This is a great way to keep track of your participation in opportunities that are not currently CCR-eligible. To submit a self-reported experience: 

  1. Sign in to myInvolvement
  2. Click your first initial (or photo) in the top-right corner of the page.
  3. Click "Experiences".
  4. Click "Add Experience".
  5. Click "Student Self-Reported Experiences (NOT VERIFIED BY MCGILL UNIVERSITY)".
  6. Fill out the form and press "Submit".

Experiences are normally approved within two business days.

Who can I contact for assistance with the CCR?

Contact myinvolvement [at] mcgill.ca for questions related to the CCR and myInvolvement.

How do I submit new workshop opportunities for CCR recognition?

To have a new workshop recognized on the CCR, staff and students must first ensure the opportunity meets the CCR's Eligibility Guidelines. If the opportunity is CCR eligible, staff and students must complete a Workshop Recognition Request Form and submit the form to myinvolvement [at] mcgill.ca for approval. We ask that staff and students submit the form for approval in advance of the event. Once the event has been approved, staff and students may create an event submission for the workshop on myInvolvement. 

If the workshop is not CCR eligible, do not complete a form. Please contact myinvolvement [at] mcgill.ca and ask if you can still advertise the event on myInvolvement. Additionally, please inform volunteers that if they want recognition for attending the workshop, they can use the Students Self-Reported Experiences option to keep track of their own participation. Staff and student organizations do not need to complete any forms for the Students' Self-Reported Experiences option.

How do I submit new volunteer opportunities for CCR recognition? 

To have a new volunteer opportunity recognized on the CCR, staff and students must first ensure the opportunity meets the CCR's Eligibility Guidelines. If the opportunity is CCR eligible, staff and students must complete a Volunteer Recognition Request Form and submit the form to myinvolvement [at] mcgill.ca for approval.

If the volunteer opportunity is not CCR eligible, do not complete the form. Instead, please inform volunteers that if they want CCR recognition for participating in the opportunity, they can use the Students Self-Reported Experiences option to keep track of their own participation. Staff and student organizations do not need to complete any forms for the Students' Self-Reported Experiences option.

Do other post-secondary institutions have Co-Curricular Records?

Yes, they do. McGill University is one of over 80 Canadian universities and colleges that have launched or are developing co-curricular recognition programs, including our peer research-intensive universities in Québec and across the country. We are a member of the Co-Curricular Records Community of Practice at the Canadian Association of College & University Student Services (CACUSS) and we follow the Canadian CCR Standards and Guidelines.


CCR FAQ for Students

How to register a student organization on myInvolvement?

Students can register their organizations on myInvolvement from August 1st to February 1st of each academic year. During this time, a registration link will appear on the Student Groups webpage for all student organizations (undergraduate and graduate) to use. All student organizations will also receive a confirmation email from the myInvolvement team once they have successfully registered on the platform. After February 1, student organization registration is closed until the following academic year. If student organizations want to be notified about registration for the next academic year, they must contact myinvolvement [at] mcgill.ca for additional information. 

For additional information, please consult our Register/Re-register an organization page.

How to set up an Organization Election?

Please consult our Elections Module page for additional information. Student government organizations and the McGill Housing and Hospitality Services' Residence Councils can use myInvolvement to host anonymous elections. Student clubs, services, and other student organizations are not currently able to use myInvolvement to hold elections.

How to download my Co-Curricular Record?

To view, customize, and print your CCR:

  1. Sign in to myInvolvement
  2. Click your first initial (or photo) in the top-right corner.
  3. Click "Co-Curricular Record."

Press the "Save" button located in the top right-hand corner.

As a SSMU independent student group, what is the procedure to have our group to be recognized for CCR?

Please contact myinvolvement [at] mcgill.ca for additional information. Be sure to include the following information in your response:

  • Official Organization Name
  • Brief summary of the organization
  • An updated copy of your organization's constitution

I completed a volunteer activity and would like it to be recognized. What is the procedure?

Students must first confirm the opportunity they are seeking validation approval for meets the CCR's Eligibility Guidelines. If the opportunity is CCR eligible, students should contact the myInvolvement team at myInvolvement [at] mcgill.ca for further instructions. Students must provide the following information in their request: 1) the name of the opportunity; 2) the name(s) of the McGill staff, faculty or recognized student organization(s) that oversaw the opportunity; 3) the start- and end dates of the opportunity.

If the opportunity is not CCR eligible, students can use the Students Self-Reported Experiences option to keep track of their participation in opportunities are not currently CCR eligible.

Can activities be added retroactively to a student's CCR?

Yes, but students can only receive recognition for opportunities that occurred within the last two years. Any opportunities that are older than two years will not be accepted and recognized on the CCR. 

How do I get old activities recognized on the CCR?

Students must first confirm the opportunity they are seeking validation approval for meets the CCR's Eligibility Guidelines. If the opportunity is CCR eligible, the student must then contact the designated McGill staff, faculty or recognized student organization that oversaw the opportunity and ask them to contact the myInvolvement team on their behalf, stating the student participated in this opportunity and would like to obtain CCR recognition for it. The designated staff or student organization must also include the following information in their response:

  1. The full name and McGill email of the student
  2. The name of the opportunity
  3. A summary of the student's roles and duties
  4. The start- and end dates of the opportunity (mm/dd/year)
  5. Total volunteer hours (optional)

If the opportunity is not CCR eligible, students can simply use the Students Self-Reported Experiences option to keep track of their participation in opportunities are not currently CCR eligible.

How to ask for a CCR verifier to be listed on my graduate school or job application?

Send an email request to the myInvolvement team at myinvolvement [at] mcgill.ca from your McGill email address before listing us on your application. You must include the names of all the institutions and/or companies you are applying to. Please note that the myInvolvement team cannot verify student self-reported experiences that appear on your CCR.

How do recently graduated students access their CCR?  

For graduates to view, customize, and print their CCR:

  1. Sign in to myInvolvement
  2. Click your first initial (or photo) in the top-right corner.
  3. Click "Co-Curricular Record"

Are all of my extra-curricular activities automatically added to my CCR?

No. It is the responsibility of the McGill staff, faculty or recognized student organization that oversee/manage any volunteer opportunities to ensure that all of their student volunteers receive CCR recognition.

My internship/volunteer activity is funded by my faculty, how do I get it recognized on the CCR?

You should contact your faculty and ask them to contact the myInvolvement team to determine if the internship/volunteer activity can be recognized on the CCR. 

Note: Usually, most internship opportunities that are recognized on the CCR are recognized under the Enriched Education Opportunity (EEO) section. EEOs have different eligibility guidelines than other CCR opportunities. For more information on EEOs, please consult our EEO FAQ page.

Where do I send a list of volunteers or workshop attendees in order for students to receive CCR recognition?

You can submit the list of volunteers to us by completing the CCR Event Attendance/Volunteer List Submission Form. This form is accessible to both staff, faculty and student organizations. Please note that you must sign in with your McGill credentials to access the form.

Can I highlight or hide certain CCR experiences?

Yes, students can modify the layout of their unofficial CCR. It's often recommended that students modify their CCRs to make them more personalized when they are applying to jobs, internships, graduate schools and so forth. 

To edit your CCR:  

  1. Sign in to myInvolvement
  2. Click your first initial (or photo) in the top-right corner.
  3. Click "Co-Curricular Record."
  4. Select "Change Layout" located in the top right-hand corner.

From here, students can select the order of different involvement opportunities they want to appear on their CCR. Students can also choose to "hide" any opportunities they don't want to appear on their CCRs. For more information, please consult the Engage article on Accessing and Customizing Your Co-Curricular Transcript


CCR FAQ for Staff

I'm new to myInvolvement and the CCR. What are the first steps?

Welcome to myInvolvement/CCR! Please consult our website for all of the information on myInvolvement and the CCR. If you have any questions or would like to schedule a meeting to learn more about the program, please send the myInvolvement team an email at myinvolvement [at] mcgill.ca

How the CCR benefits Administrators?

  • Administrators can use myInvolvement to track workshop attendance and student volunteer programs.
  • Use ID-card scanners to facilitate time-efficient attendance tracking and improve recording accuracy of these opportunities.
  • Recognition on the CCR is a useful incentive to enhance student participation.

How to create an event on myInvolvement?

Please consult our Creating Events module for step-by-step instructions on how to create events on myInvolvement.

How to track attendance in myInvolvement?

Please consult our Tracking Event Attendance module for step-by-step instructions on how to upload and process attendance data on myInvolvement.

How to register a faculty/department organization on myInvolvement?

Faculty/Departments cannot create their own organizations on myInvolvement without the assistance of a myInvolvement Officer. Please contact myinvolvement [at] mcgill.ca to request they make an organization page on your behalf.

If I have an EEO (Enriched educational opportunities) opportunity, how do I get it recognized on the CCR?

Please consult our EEO FAQs module for step-by-step instructions on how to have your EEO opportunity recognized on the CCR. 

Where do I send a list of volunteers or workshop attendees in order for students to receive CCR recognition?

You can submit the list of volunteers to us by completing the CCR Event Attendance/Volunteer List Submission Form. This form is accessible to both staff, faculty and student organizations. Please note that you must sign in with your McGill credentials to access the form.

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