Staff - How to recognize new opportunities on the CCR

Volunteer Recognition

CCR Sections: All volunteer opportunities that have been submitted by a staff member will appear under the Campus & Community Engagement section of the CCR.

Click here for more information on the five CCR sections and here to view a Sample Co-Curricular Record.

Step 1 Approval Process

Before a volunteer opportunity can be recognized on the CCR, a staff member must complete the Staff-Administered Volunteer Recognition Form.

• Note: You must complete one form for every volunteer opportunity that you would like to have recognized on the CCR.
• Note: You can consult our Sample CCR Descriptions for Staff-Administered Volunteer Opportunities for step-by-step instructions (with examples) on how to develop a CCR Description for your volunteer opportunity.

Step 2 Tracking and Submission: 

You must submit the list of volunteers to us by completing the CCR Event Attendance / Volunteer List Submission Form.

Template: To facilitate tracking of volunteers, you can download and use this template (Excel file): Template - Volunteer List

• Note 1: Lists must contain either student ID numbers or @mail.mcgill.ca email addresses. We do not accept non-McGill email addresses. 
• Note 2: We no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.

Workshop Recognition

Note regarding SER transition: Attendance at workshops that take place after July 1, 2025, will not be eligible for the new Student Experience Record (SER). For more information, please visit the SER website.

CCR Sections: All workshops that have been submitted by a staff member will appear under the Personal and Professional Development section of the CCR.

Click here for more information on the five CCR sections and here to view a Sample Co-Curricular Record.

Step 1 Approval Process

Before a new workshop/event opportunity can be recognized on the CCR, a staff member must complete the Staff-Administered Workshop Recognition Form

• Note: A new form must be completed for every workshop/event opportunity that you would like to have recognized on the CCR.
• Note: You can consult our Sample CCR Descriptions – Workshop/Event for step-by-step instructions (with examples) on how to develop a CCR Description for your workshop/event opportunity.

Step 2 Tracking and Submission

There are two methods for submitting the list of workshop/event attendees to us for CCR recognition.

Option 1: Uploading the event attendance into myInvolvement

• Note: You can only upload event attendance into myInvolvement if you or another staff member have created an event for it in myInvolvement. If you haven’t, skip to option #2. If you’re unsure, please contact myinvolvement [at] mcgill.ca

Here are step-by-step instructions for how to Upload Attendance in myInvolvement.

Option 2: Submitting the event attendance via webform

Submit the list of attendees by completing the CCR Event Attendance / Volunteer List Submission Form.

Template: To facilitate tracking of your workshop/event attendees, you can download and use this template (Excel file): Template - Workshop Attendance List

• Note: We no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.

Enriched Educational Opportunities (EEOs)

What are EEOs? Enriched educational opportunities (EEOs) are experiential learning opportunities that have been vetted by McGill Faculties to assure that the learning outcomes are of significant value for students.

More information—including the eligibility guidelines and CCR approval process—are on the EEOs FAQ page in the myInvolvement knowledge base.

Step 1 Approval Process

Before a new EEO can be recognized on the CCR, a staff member must complete the Staff-Administered Enriched Educational Opportunity (EEO) Form.

• Note: You can consult our Sample CCR Descriptions - Staff-Administered Enriched Education Opportunity/Opportunities (EEO) for step-by-step instructions (with examples) on how to develop a CCR Description for your EEO Opportunity.

Step 2: Tracking & Submission

Tracking and Submission: You can submit your EEO participants' data by completing the CCR Event Attendance / Volunteer List Submission Form.

Template: To facilitate tracking of EEO participants, you can download and use this template (Excel file):  Template - EEO List

• Note: We no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.