Who can have new opportunities recognized on the CCR?
All McGill staff, professors, or student leaders* who organize eligible co-curricular involvement opportunities can have them recognized on the co-curricular record (CCR).
*Student leaders: All student organizations who want to have their opportunity/opportunities recognized on the co-curricular record must be first registered and recognized by either:
- an undergraduate faculty of student association (i.e., AUS, POTUS, etc.),
- an undergraduate departmental association,
- a post graduate student association (PGSA),
- a student organization, club or services registered under a McGill student association (I.e., SSMU, faculty association, etc.)
- an independent student organization formally affiliated with McGill University.
How staff and student leaders can add new opportunities to the CCR
- Check to see if your opportunity meets the eligibility guidelines. If your opportunity meets our eligibility guidelines, then continue to step 2. If your opportunity doesn’t meet our guidelines but you would like to discuss the matter in more detail, please contact us at myinvolvement [at] mcgill.ca
- Select the opportunity type that is best applicable to you:
Volunteer Recognition
CCR Sections: This is the section that your opportunity/opportunities will appear under the CCR once it has been approved by the myInvolvement Team.
Click here for more information on the five CCR sections
To view a sample CCR, please consult our Sample Co-Curricular Record.
- For staff: All volunteer opportunities submitted by staff will appear under the Campus & Community Engagement Section of the CCR.
- For student leaders: All volunteer opportunities submitted by student leaders will appear under the Student-Led Initiatives section of the CCR.
Step 2 Approval Process: Before a volunteer opportunity can be recognized on the CCR, a staff or student leader must complete a form.
Note: You must complete one form for every volunteer opportunity that you would like to have recognized on the CCR.
- Staff: If you are a staff member, fill out the Staff-Administered Volunteer Recognition Form
- Note for Staff: If you are finding it difficult to develop a CCR Description for your opportunity, please consult our Sample CCR Descriptions for Staff-Administered Volunteer Opportunities for step-by-step instructions (with examples) on how to develop a CCR Description.
- Student Leader: If you are a student leader, fill out the Student-Administered Volunteer Recognition Form
- Note for Student Leaders: If you are finding it difficult to develop a CCR Description for your opportunity, please consult our Sample CCR Descriptions for Student-Administered Volunteer Opportunities for step-by-step instructions (with examples) on how to develop a CCR Description.
Step 3 Tracking and Submission: All staff and student leaders must follow these steps to submit their list of student volunteers to us.
You must submit the list of volunteers to us by completing the CCR Event Attendance / Volunteer List Submission Form (must sign in with your McGill credentials)
Template: To facilitate tracking of volunteers, you can download and use this template (Excel file): 
Template - Volunteer List
- Note 1: Lists must contain either student ID numbers or @mail.mcgill.ca email addresses. We do not accept non-McGill email addresses.
- Note 2: We no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.
Workshop/Event Recognition
CCR Sections: This is the section that your workshop/event opportunity will appear under the CCR once it has been approved by the myInvolvement Team.
Click here for more information on the five CCR sections
To view a sample CCR, please consult our Sample Co-Curricular Record.
- For staff: All workshop/event opportunities submitted by staff will appear under the Personal and Professional Development Section of the CCR.
- For student leaders: All workshop/event opportunities submitted by student leaders will appear under the Student-Led Initiatives section of the CCR.
Approval Process: Before a new workshop/event opportunity can be recognized on the CCR, a staff or student leader must complete a form.
Note: You must complete one form for every workshop/event opportunity that you would like to have recognized on the CCR.
- Staff: If you are a staff member, fill out the Staff-Administered Workshop Recognition Form
- Note for Staff: If you are finding it difficult to develop a CCR Description for your opportunity, please consult our Sample CCR Descriptions – Workshop/Event for step-by-step instructions (with examples) on how to develop a CCR Description.
- Student Leaders: If you are a student leader, fill out the Student-Administered Workshop Recognition Form
- `Note for Student Leaders: If you are finding it difficult to develop a CCR Description for your opportunity, please consult our Sample CCR Descriptions – Workshop/Event for step-by-step instructions (with examples) on how to develop a CCR Description.
Step 3 Tracking and Submission: You must follow these steps to submit your list of student volunteers to us. These steps are the same for both staff and student leaders.
Option #1: Uploading the event attendance into myInvolvement
Note: You can only upload event attendance into myInvolvement if you or another staff member have created an event for it in myInvolvement. If you haven’t, please skip to option #2. If you’re unsure, please contact myinvolvement [at] mcgill.ca
Click here for step-by-step instructions on how to Upload Attendance in myInvolvement
Note: When uploading the event attendance into myInvolvement, the list(s) you upload must either contain student ID numbers or @mail.mcgill.ca email addresses. We do not accept non-McGill email addresses. Any students with non-McGill email address will not receive CCR recognition!
Option #2: Submitting the event attendance via webform
All staff and student leaders can submit the list of volunteers to us by completing the CCR Event Attendance / Volunteer List Submission Form (must sign in with your McGill credentials)
Template: To facilitate tracking of your workshop/event attendees, you can download and use this template (Excel file): Template - Workshop Attendance List
Note: we no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.
Enriched Educational Opportunities (EEOs)
What are EEOs? Enriched educational opportunities (EEOs) are experiential learning opportunities that have been vetted by McGill Faculties to assure that the learning outcomes are of significant value for students.
More information—including the eligibility guidelines and CCR approval process—are on the EEOs FAQ page in the myInvolvement knowledge base.
Tracking and Submission: You can submit your EEO participants' data by completing the CCR Event Attendance / Volunteer List Submission Form (must sign in with your McGill credentials)
Template: To facilitate tracking of EEO participants, you can download and use this template (Excel file): Template - EEO List
Note: we no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.
Student Organization Executives
CCR Section: This is the section that your opportunity/opportunities will appear under the co-curricular record once it has been approved by the myInvolvement Team.
- For student leaders: All volunteer opportunities submitted by student leaders will appear under the Student-Led Initiatives section of the CCR.
- To view a sample CCR, please consult our Sample Co-Curricular Record.
Below is the instructions for recognizing student executives. To recognize other eligible volunteers or workshop participants, use the instructions on those tabs.
To learn more about how student organizations can use myInvolvement: Student Groups
Student Group Registration & Recognition Timeline
- August - February: Register or reregister your organization with myInvolvement.
- March: Your organization will receive an email, asking for the lists of your executive committee and their position titles. A member of your executive committee will be required to provide this information to us by completing the Student Executive Position Recognition Form (must sign in with your McGill credentials).
- March- May: The CCR team will add recognition for all executive members to their CCRs, and you will be notified via email once this has been completed.
Tracking and Submission: You can submit your executive position list by completing the Student Executive Position Recognition Form (must sign in with your McGill credentials).
Template: To facilitate tracking of your executive positions, you can download and use this template (Excel file): Template - Student Executive Positions
Note #1: You must include an end date for each position. If you specify the end date is "ongoing" then we cannot recognize the position.
Note #2: We no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.Co-Curricular Paths
This information is coming soon.