McGill.CA / Scholarships and Student Aid / Work Study / Employers

Once accepted

On this page: Instructions for McGill Employers | Instructions for McGill-Affiliated Employers | How many hours should I request?

You’ve been accepted to the Work Study program! What’s next? 

Request Work Study Subsidy Hours

McGill Employers

Login to the Work Study Management System to request subsidy hours (available as of July 1st for the upcoming academic year) 

  • Submit your request for the entire academic year (include fall/winter/summer).  Don’t worry – you can login anytime to request more hours if things change! 
  • Your request must cover all Work Study jobs that fall under a given Supervisory ORG unit code.  Submit one request per supervisory org unit code. Not sure what supervisory ORG unit code to use? Contact your local HR advisor.

Check the status of your request, request more hours, or view remaining balance

Login to the Work Study Subsidy Management System

How to Use the Work Study Subsidy Management System (McGill Employers only)

Login and select the Employer Dashboard to view the status of your request or adjust hours

Resources and Support

Delegate Access to the Work Study Subsidy Management System (McGill employers only) 

Give members of your team access to the Work Study Subsidy Management System: partial access (can submit hours) or full access (can submit payroll information). 

Submit an Access Request for an Administrative Delegate

McGill-Affiliated Employers (MUHC, CKUT, SSMU, etc) 

After you've been accepted into the Work Study program, you’ll receive an email with details about your request.   

Need more hours? No problem! Submit a new Access Request for a Supervisor from Affiliate Organization. 

 

How many hours should I request?

Tips to help you calculate how many subsidy hours you’ll need: 

  • The Fall, Winter, and Summer terms consist of 18, 18, and 16 weeks respectively.   
  • Work Study students should work no more than 15 hours per week (recommended). Many students opt to work 8-12 hours per week. 
  • Example: you want to hire 2 students for 15 hours per week for the Fall term.  30 hrs/week x 18 weeks = 270 subsidy hours for the Fall term. 
  • See Work Study term dates, below.

Work Study Term Dates

All Work Study jobs must fall within these dates:

Term Weeks Start and end date*
Fall 2026/09 18 August 30, 2026 - January 2, 2027
Winter 2027/01 18 January 3, 2027 - May 1, 2027
Summer 2027/05 16 May 2, 2027 - September 4, 2027
Fall 2025/09 18 August 31, 2025 - January 3, 2026
Winter 2026/01 18 January 4, 2026 - May 9, 2026
Summer 2026/05 16 May 10, 2026 - August 29, 2026

*Dates are subject to change in accordance with Payroll work schedules.

Questions? work.study [at] mcgill.ca (Contact the Work Study team)

Next step: hiring a student
Back to top