GPS continues to support the McGill graduate community with staff working remotely.

Getting Paid & Maintaining Fellowship

Accepting, Activating, and Maintaining your Fellowship

Once you receive an offer of award, ensure that you read and follow ALL the instructions and information in the notice of award letter. Read any relevant Award Holder's Guide.  

Every student and postdoc receiving an award/fellowship paid through McGill must submit their Direct Deposit information via the Student Accounts Menu on Minerva (in sections "payroll-related" and "student-related"). If you are unable to enter your banking information, please contact: Student Accounts.  You must also have a current & active mailing address. Incomplete banking or address information will result in delayed payments.  Find more important instructions below.

Important note:

Anyone who has APPLIED for funding, OR who is CURRENTLY HOLDING an award, from the FRQ-(S, SC, or NT)

As per the FRQ’s Common General Rules, should you already be holding an FRQ award, OR have received an offer of award from the FRQ, you must notify the provincial agency immediately of your federal Tri-Agency award. You MUST accept the federal offer to begin ASAP and follow the instructions of the FRQ.

    Accepting an Offer of Award

    When you receive an offer of award, be sure to read and follow the instructions in the notice of award letter. Pay special attention to the DEADLINE by which you must respond to the offer and obtain any and all documents, signatures, and financial information requested.   You are responsible for adhering to the policies of your award and report any changes.  Failure to do so could result in termination and even repayment of monies received.  Find more instructions below.

    Tri-Agency Activation Instructions

    Required Activation Documents

    It is important that GPS receives all required forms and documents at least 5 weeks prior to start of award to avoid delays in payment.  ALL submitted documents MUST be in PDF format ONLY. No image files will be accepted.

    • Fund Opening/Renewal Approval Form for External Fellowships and Awards (except NSERC  or SSHRC Doctoral awards, or CGS Master awards).
      • Awards including  a Research Allowance: During each award year, if your research involves human or animal subjects, you MUST include applicable VALID Ethics and/or Compliance Certificates. 
      • You must RENEW your award every year at least 30 days before the start date anniversary of your award to avoid delays in payment. (except NSERC or SSHRC Doctoral awards)
    • Agency or Foundation notice of award letter indicating start date, duration, amount, and your name.
    • McGill payment request form - Tri-Agency Award Payment Request (NSERC, SSHRC or CIHR  Master's and PhD awards including VANIER))
    • Tri-Agency Master's (CGS M) Activation of Award - Form A (Master's awards)
    • Tri-Agency Doctoral Activation of Award - Request for First Instalment or Reinstatement of Award Paid by Canadian Institution  (linked from the award holder's guide) *note that GPS-Graduate Funding signs as the "Authourized Institutional Official" or SLO. This is NOT required for VANIER
    • Copy of proof of Canadian Citizenship or Permanent Residency (NSERC, SSHRC or CIHR Master's and PhD awards)
    • CIHR - Doctoral and Postdoctoral  - Include copy of the Agency's Authorization For Funding (sent out following CIHR receipt of Confirmation of Commencement Form)
    • If you need to defer the start date of your award later than an available start date: Request for Deferment of Start Date or Interruption of Award form

    Getting Paid

    Every student receiving an award/fellowship paid through McGill must submit their Direct Deposit information via the Student Accounts Menu on Minerva (in sections "payroll-related" and "student-related"). If you are unable to enter your banking information, please contact: Student Accounts. Incomplete banking or address information will result in delayed payments.

    Annual Tracking Reports and Reporting Changes to your award/research project /program of study Reports

    According to the Agency Award Holder’s Guide, GPS Graduate Funding must confirm your ongoing eligibility to retain your award each year. 

    Award holders with a program start date BEFORE Fall 2017:

    You are required to submit a copy of your GPS Graduate Student Research Progress Tracking Form, complete it with required signatures, and return it at least eight weeks prior to the anniversary of your award start date. Once completed and signed, please submit by email to graduatefunding.gps [at] mcgill.ca

    Award holders with a program start date Fall 2017 OR LATER:

    You are required to upload a copy of your GPS Graduate Student Research Progress Tracking Form, complete it with required signatures, to MyProgress at least eight weeks prior to the anniversary of your award start date. Failure to submit a progress report will result in award payments being suspended until a satisfactory progress report is received.

    Holders of a Tri-Agency award must report any changes in student status such as move from full-time to part-time study as well as change in research project, program of study etc. Submit the Changes to Award Form to graduatefunding.gps [at] mcgill.ca 

    Award Holders' Guides

    Leave Policies and Forms

    Termination of Award

    This work is licensed under a Creative Commons Attribution Non-Commercial 4.0 International License.
    Graduate and Postdoctoral Studies, McGill University.

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