General Tips

Here are some general tips to guide you:

Look for opportunities to avoid University-related travel. Actively identify events where you could benefit from the activity using virtual and online means of attendance and communication.

Make use of online programming and technologies. Conferences and events often host at least some programming online. Contact event organizers to inquire about virtual options. Video-conferencing and other tools can help replace a portion of meetings and other events requiring travel.

Consider how many people need to attend the event. Reducing the number of people who are traveling can often reduce the travel footprint, especially for air travel. If fewer people are attending, create processes to share knowledge and research.

Combine multiple trips. If you often travel between the same locations, or have events and meetings in the same region, take action in advance and plan to combine trips, especially for air travel.

Collaborate with local networks. Consider “hub-and-node” event design – local events held in tandem with a larger central event – and reach out to your local networks.

Fill out expense reports in a bit more detail. To calculate the University’s annual emissions, we currently rely on expense reports for air travel data. Take a few moments to fill these out clearly, especially for trips with flights. Include all destinations visited for multi-leg journeys in the “Destination” field, and indicate the airport as well (e.g. “Montréal to NYC (JFK) to Santiago (SCL) to Los Angeles (LAX) to Montréal (YUL)”).


Registration Form for Faculty/Staff Traveling on University Business

All University business travel must be registered through this form to ensure coverage for any unforeseen medical emergencies while traveling outside your province of residence.

You must log in with your McGill credentials (email and password) to access this form.

Note that some travel destinations must be pre-approved. More information about Business Travel coverage is available here.

For personal/vacation travel, please consult this page here.

For additional information, please consult the Benefit Travel Webpage or contact [at]


Important notice for international travelers

The Government of Canada provides essential information on travel health risks and preventive measures to keep you safe during your travels. It is important to review the Travel website of Canada each time before you book your travels. Under Travel Health Notices the Public Health Agency of Canada outline potential health risks to Canadian travelers and recommend ways to help reduce them.


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