COVID-19

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McGill.CA / Human Resources / Systems & Service

McGill ID card

How to request your card

Human Resources has remotely resumed the issuance of McGill Staff ID cards for the following priority cases:

  • New hires who have not yet received their first McGill ID, regardless of start date
  • Reissuance of lost or stolen card of an employee required to be on campus

 

Access to McGill buildings remains limited to limit the spread of COVID-19. Consult current building access categories here.

Remote ID Request Procedure

  1. Eligible employees should email hr.hr [at] mcgill.ca providing:
  • Full name, McGill ID #
  • Position, start date
  • Scan of valid photo ID (i.e. Driver’s License)
  • Digital photo to be used for McGill ID card
  • Full home mailing address
  • If replacement of lost or stolen card, confirmation that employee’s presence is required on campus
  1. HR will verify information and confirm next steps to employees via email.
  1. ID Cards will be issued weekly. Employees will be advised when the card has been sent by Canada Post to their home address.
  1. Employees must confirm receipt of ID card to hr.hr [at] mcgill.ca.
  1. If building or workspace access is needed, the employee should contact the administration of their Faculty or Unit to request it be applied to their new card. Similarly, employees who were issued a white temporary access card during the time that cards were not being issues centrally must return the temporary card to their Faculty/Unit.

Rules for carrying your I.D.

  • All active faculty and staff must carry their ID cards at all times when on campus. All retired and emeritus faculty members should keep their ID card for continued access to libraries or certain buildings.
  • Your McGill ID card remains the property of the University at all times. If your employment is terminated, you must return your card to Human Resources without delay.
  • Staff ID cards are required to access a number of services such as libraries, equipment and video loans, athletic facilities and to enter buildings after business hours.

More information can be obtained by calling Human Resources Reception at 398-8000.

If you lose your card, or if it's stolen

  1. Immediately contact Security at 514-398-3731 to report the loss, so they can deactivate access.
  2. Contact Human Resources Reception at 398-8000 for a free replacement. In priority cases, you will receive your card following the remote procedure. In other cases, cards will be issued when regular on-campus activity resumes. 
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