What is myThesis?

myThesis buttonmyThesis is a thesis examination management system for McGill graduate students. It is part of the myProgress hub. McGill graduate students are required to use myThesis 1) to notify their supervisors in advance of their intent to submit their thesis, 2) to nominate thesis examiners, and 3) for their initial thesis submission. Examiners are also able to use myThesis to retrieve the initial thesis, and to complete and submit their evaluation.

Benefits of myThesis

  • A transparent, streamlined approval process for the nomination of examiners and initial thesis submission:
  • Status updates allow students, supervisors, and departments to keep track of the initial thesis submission process.

Status in myThesis

What does the status mean?

Intent Submitted (IS)

The student submitted their intent to submit their thesis.

The supervisor and co-supervisor were notified.

*For unit: It is advised that the Unit does the degree audit at this time.

Examiners Proposed (EP)

The student submitted their Nomination of Examiners page.

The supervisor was notified that their approval is required.

Examiners Approved by Sup. (ES)

The supervisor approved the Notification of Examiners page.

The GPD was notified that their action is required: approving the page and inviting the examiner.

Examiners Approved by GPD

The GPD approved the examiner nominations.

This status will also show if all examiners have declined and/or failed to respond. The GPD can select ‘Request Changes’ to enable the student to add new names.

Examiners Invitation sent

The GPD sent the invitation(s) to the examiner(s).

Examiners Accepted Invitation (EA)

The student can now submit their initial thesis when they are ready.

Thesis Package Submitted (PS)

The student submitted their initial thesis in PDF format.

Their supervisor and co-supervisor were notified that their approval is required.

Eval. Authorized by Sup. (AS)

The initial thesis package was approved by the supervisor and co-supervisor.

The GPD was notified that their approval is required.

Eval. Authorized by GPD (AD)

The initial thesis package was approved by the GPD. GPS was notified that their approval is required.

Thesis submitted to GPS (SU)

GPS has received and approved thesis package for examination.

At this point in time, myThesis statuses will no longer update.

  • As of February 21st 2022: Status updates allow students, supervisors, and departments to keep track of the evaluation process.

Status in myThesis

What does the status mean?

Evaluation in Progress (SR)

The Thesis Office sent the thesis package to the examiner(s) via myThesis. The evaluation process is ongoing.

Pass awaiting Oral (PO)

Doctoral students: The successful evaluation reports were received and processed by the Thesis Office. The defence can proceed.

Please note: Reports may be late. This status may only appear up to 4-5 days before the oral defence.

Pass awaiting final (PF)

The Evaluation page is visible to the student, supervisor (s), GPD, and GPC.

Master’s students: The successful evaluation report was received and processed by the Thesis Office. The student will receive a myThesis notification once the positive evaluation has been received and processed. They will be able to access myThesis to view the feedback.

Doctoral students: This status will show in myThesis after the successful defence has been processed by the Thesis Office (can take up to 48 hours). The student will receive an email from the Thesis Office advising them to access myThesis to view the feedback.

Reports Received (RE)

The reports have been received by GPS.


Support resources

Guidelines are available:

Watch our how-to video here.

Creative Commons Attribution Non-Commercial 4.0 International LicenseThis work is licensed under a Creative Commons Attribution Non-Commercial 4.0 International License.
Graduate and Postdoctoral Studies, McGill University.

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