Prior to Departure

All McGill members – students, faculty and staff – are required to make emergency provisions before leaving on university-related travel, including, but not limited to:

1. Ensuring appropriate travel health insurance coverage:

2. Registering trip itinerary with McGill:

3. Provide a detailed travel itinerary and updates to the Traveler’s supervisor

4. Registering with their Embassy. This allows consular officials to send travelers important information in case of an emergency abroad:

5. The Government of Canada Travel Advisories:

  • If these travel warnings are in effect: “avoid non-essential travel or avoid all travel”, the Traveler is required to consult with Human Resources to assess impact on the Traveler’s emergency medical insurance coverage as well as to consult with their Facutly/Department to assess if the trip is still allowed.

6. Download the Government of Canada Travel Smart web app for easy access to valuable information

7. Ensure that all travel documents including passport, visa and immunizations are up-to-date

8. Gather all of your health insurance information in case of a medical emergency while away

  • Record contact numbers and health insurance policy information
  • Inform yourself about procedures to follow when seeking medical attention abroad
  • Print or download your Manulife Healthcare Card - you can find your card on the Manulife Plan Member Secure Site. Sign in, navigate to "Quick Links" and choose "Benefits Card"
  • Review your destination’s specific health and security information on the Government of Canada travel advisory site, as well as listings of the government's emergency services for citizens

9. Students traveling abroad on a University-approved activity must also attend Pre-departure Orientation

10. Take a picture on your cell phone of the Travel Emergency Guide 


For assistance with these steps:

Students: McGill Abroad

Faculty and Staff: McGill Travel Services


Registration Form for Faculty/Staff Traveling on University Business

All University business travel must be registered through this form to ensure coverage for any unforeseen medical emergencies while traveling outside your province of residence.

You must log in with your McGill credentials (email and password) to access this form.

Note that some travel destinations must be pre-approved. More information about Business Travel coverage is available here.

For personal/vacation travel, please consult this page here.

For additional information, please consult the Benefit Travel Webpage or contact [at]


Important notice for international travelers

The Government of Canada provides essential information on travel health risks and preventive measures to keep you safe during your travels. It is important to review the Travel website of Canada each time before you book your travels. Under Travel Health Notices the Public Health Agency of Canada outline potential health risks to Canadian travelers and recommend ways to help reduce them.


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