Learn, prepare and get equipped for your international experience
McGill Student Travel Registry
Allows us to keep record of your domestic & international travel dates and locations
Students going on University-related international activities must comply with the following university requirements:
- Check the Government of Canada’s Travel Advice and Advisories on a regular basis to stay informed of any changes for your destination.
- Complete Pre-Departure Orientation on MyCourses. For information on how to register, please consult the McGill Abroad Pre-Departure Orientation webpage.
- Register your travel in the following places:
- With your home government: If you are a Canadian citizen, register with Registration of Canadians Abroad. If you are not a Canadian citizen, register with your home country’s foreign affairs office.
- McGill Student Travel Registry: Follow the steps to ensure that the registration of your travel is complete and is up-to-date at least 2-weeks before your departure. Note: Exchange students are required to complete the travel registry as soon as their documents are available.
- Ensure you have sufficient travel and medical insurance that covers medical emergencies, emergency evacuation, and trip cancellation and interruption. Most members of the community already have some coverage through the McGill Supplemental Health Insurance Program or their student insurance, but travelers should explore whether additional insurance is required for their destination and activities. Don't forget to ask about policy exclusions and limitations related to:
- Personal health factors
- Participation in political demonstrations
- Extreme sports and other risky activities
- Travel advisories issued for the host country and/or regions within
- Other circumstances that may affect insurance coverage
Note: McGill’s International Mobility Guidelines stipulate that students are not permitted to participate in University-related activities in locations with an “Avoid non-essential travel” advisory by the Government of Canada, without an approved travel exemption. If you deem your travel to such a location to be essential, or if you are currently in a location that has since been listed as "Avoid non-essential travel" and deem the continuation of your participation in a University-related activity to be essential, you must request an exemption. Exemption requests made prior to departure must be submitted with sufficient notice to allow for a detailed evaluation process to take place - at least 4 weeks before making any travel arrangements or 2 months before travel or start of the activity. Exemptions for travel or stay in a country, city or region with an “Avoid all travel” advisory will not be granted.
- For information regarding field work safety guidelines, please view Field Work Safety.
Before you leave
The Government of Canada has specific requirements, related to COVID-19, for travelling internationally and returning to Canada. Please review these requirements.
- Ensure you have the appropriate Travel Health Insurance. Please visit the following McGill websites for more details: SSMU, PGSS, MCSS, international students. Additional information on travel insurance is available from the Government of Canada - Travel Insurance.
- Plan in case of an emergency. Have the following numbers on hand:
- Local central emergency number (e.g., 911 equivalent) or telephone number for local police, ambulance, fire
- Emergency number of the host partner institution
- Canadian consular assistance number or your home country’s equivalent
- Understand the conditions of the pandemic and prevailing health directives at your destination and plan accordingly
- Have the McGill Student Travel Registry app installed on your phone for quick access to travel advisories, emergency resources, and McGill's support resources.
- Research what means of communication will be available to you during your trip
- Stay informed of COVID-19 activity at your destination, which can vary significantly and change quickly from one country to another and within regions of the country. It is the traveler’s responsibility to stay abreast of entry/exit requirements and restrictions.
- There are more risks to traveling during a pandemic; these risks include health risks (such as contracting the virus causing COVID-19), as well as travel disruptions (including denial of entry, quarantines, lockdowns, sudden changes in health regulations, cancellation of flights to and from your location, longer lineups than usual at customs and security causing difficulties with connections, delays in getting test results, and the possibility of being stranded in a foreign location for extended periods of time). Travel should be planned with careful consideration for such risks.
- Familiarize yourself with any additional travel health warnings for your destination. The Public Health Agency of Canada’s Travel Health Notices outline potential health risks to Canadian travelers and recommend ways to help reduce them.
- Regularly check the Government of Canada's Travel Advice and Advisories for reports on your host country
- Regularly check your McGill email
- Check if local police force or municipal administration have a twitter account or other social media accounts that you can follow
- Keep your travel documents in a secure place. Make copies of important documents and save them to your email, cloud or a USB.
- Stay connected with the Department of Foreign Affairs, Trade and Development's social media feeds and follow @TravelGoC on Twitter
If you deem your travel to a location that is listed as "Avoid non-essential travel" by Global Affairs Canada to be essential, or if you are currently abroad in such a location and deem your participation in a University-related activity in your current location to be essential, you must request an exemption.