What is a permanent code?
The Quebec Permanent Code is a government ID number created by the Quebec Ministry of Education. It is a unique identifying code assigned by the Ministry to all students who attend an educational institution in Quebec regardless of where they come from and regardless of their residency status.
Why do students need a permanent code?
All universities in Quebec must report their students' legal status in Canada to the Quebec Ministry of Education, the permanent code is how we communicate with the Ministry.
How do new students get a permanent code?
For most students, the only action required is providing your legal documents; the permanent code will be created based on the information entered in the admission application as well as the documentation provided in support of the student legal status. Exceptionally, students in the following categories must complete a Permanent Code Data (paper) form:
- Summer Studies Special students (non-degree students)
- Continuing Studies Independent (Special) students
- Postdoctoral Fellows
The Permanent Code form requires your handwritten signature. Once you have completed sections 2 to 8 and dated & signed the form, please send it as per the instructions on the "How to submit" tab.
Where and When to see the permanent code
Your Permanent Code will be created and/or validated by the Ministry of Education normally within the first six to eight weeks of your first registered semester at McGill (e.g. a student starting their studies in September would normally receive their permanent code in November). Once available, you can view it in Minerva at:
Student Menu -> Student Accounts Menu -> View your Tuition and Legal Status
Student Menu -> Student Records Menu -> View Your Unofficial Transcript
IMPORTANT: A permanent code does NOT imply Quebec residency. If you already have a permanent code and were considered a Quebec resident in the past, you may still need to prove your residency again.
Did you know?
A permanent code is a 12 character code that consists of the first 3 letters of the family name, the first letter of the given name, the date of birth (day, month [the female gender is identified by adding 50], year) and 2 validation numbers as determined by the Ministère de l’Éducation et de l’Enseignement supérieur (MEES). The number 62 is added to the day of birth of all students born after 1999.