IT Project dashboard

IT Project Dashboard 

Projects on the go, at a glance

View current IT projects by community. Consult Anatomy of an IT Project to learn more about the McGill IT Project's lifecycle, phases, and components. 

    PROJECT PHASE
    Planning & Solution Definition/Acquisition Design/Construct Delivery complete
AUDIENCE
Student
  • Student Appointment Management
  • Student Admission Systems
  • OSD Accommodation Management including Exams
  • Online Education for Nursing
  • Class Scheduling (Phase 3)
Research
  • INFOED Proposal Development Module (eForms)
  • Animal Protocol and Facilities Management Solution
  • myLab migration to the Web
  • Human Subjects Development
 
Academic  
  • Thesis Examination Management (Phase 2)
  • Degree Works Upgrade
  • Thesis Examination Management (Phase 1)
Staff (Admin)
  • Campus and Security Incident Management System (IMS)
  • Procurement Data Warehouse views
  • Hazardous Waste Management
  • Space Management
  • ePayment Gateway Assessment
  • Facilities Administration Management Information System (FAMIS) Replacement for FMAS
  • Banner 9 Technical Readiness
  • Grievance & Disability Management
  • 3 Way Match
  • OD & EHS Registration System
All McGill
  • McGill Portal Replacement Short Term Solution
  • Network Upgrade
  • Network Information Security
  • Oracle 19c Upgrade
  • Unified Communications
  • Identity and Access management Foundation
  • Two-Factor Authentication (2FA)
  • Canadian Shared Security Operations Centre (CanSSOC)
 

*Although an IT project may benefit multiple communities, each listed here has been classified according to the population that it will predominantly benefit. 

View details of current projects by community

 

 

IT Projects by community


Student

IT projects primarily benefiting the Student community

Project name Project Overview  Phase / Status
Class Scheduling (Phase 3) Improve the efficiency and cost of class scheduling management while meeting registration time constraints. Delivery complete

Online Education for Nursing

Implementation of online Undergraduate and Graduate programs, starting with the Bachelor of Nursing (Integrated).

Design/Construct, estimated end date October 2021

Student Appointment Management

​Provide students with a simple, intuitive platform to manage all their appointment needs. Features include appointment scheduling, queue and record management, and post service experience.

Planning & Solution Definition/Acquisition, estimated end date October 2023

Student Admission Systems

Deliver a flexible solution that supports all variations of the admission process to Undergraduate and Graduate credit programs.

Planning & Solution Definition/Acquisition, estimated end date April 2023

OSD Accommodation Management including Exams

Increase efficiency of operations for the Office of Students with Disabilities (OSD) by automating certain processes and thus reducing errors caused by manual data entry. This update will also enable compliance with medical record storage requirements.

 

Planning & Solution Definition/Acquisition, estimated end date December 2021

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Research

IT projects primarily benefiting the Research community

Project name Project Overview Phase / Status

Human Subject Development

Improve the University's support to researchers in ensuring ongoing compliance of studies with the ethical research standards involving human participants. Provide a streamlined process supported by efficient technology to support McGill’s researchers as well as Research Ethics Boards (REBs) in human subject ethics compliance activities.

Design/Construct, estimated end date June 2021

INFOED Proposal Development Module (eForms)

Improve the preparation of research proposals by standardizing the pre-award process and by enhancing the collaboration and communications between associates.

Planning & Solution Definition/Acquisition, estimated end date September 2021

Animal Protocol and Facilities Management Solution

Replace the current Animal Use Protocol and animal facility management software that centralizes electronic submissions and approvals for researchers, committee members, animal facility staff, veterinarians and administrators at McGill University and Research Institutes of Affiliated Hospitals. The new solution will enable McGill to meet new compliance requirements.

Planning & Solution Definition/Acquisition, estimated end date April 2022

myLab migration to the Web

Unify the 4 different My Lab platforms used at McGill by migrating them to the newest version of the product.

Planning & Solution Definition/Acquisition, estimated end date May 2023

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Academic

IT projects primarily benefiting the Academic community

Project name Project Overview Phase / Status

Thesis Examination Management (Phase 1)

Enable students to upload their initial thesis and forms electronically in a secure fashion, thus allowing them to easily share these documents with the examiners (internal and external) and Pro-Dean (McGill professor who facilitates PhD oral defenses).

Delivery complete

Thesis Examination Management (Phase 2)

At examination time, students will send their thesis packages to the examiners, who will perform the examination and transmit their results electronically in a secure fashion.

Design/Construct, timeline TBD

Degree Works Upgrade

Migrate all instances of Degree Works to the latest version to avoid obsolescence and ensure business continuity. The version currently in use relies on Adobe Flash, which is no longer supported.

Design/Construct, estimated end date July 2021

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Staff

IT projects primarily benefiting the Staff community

Project Name Project Overview Phase / Status

3-Way Match

Implement mandatory 3-way match functionality to procurement systems, whereby the units purchasing goods and services would be required to confirm receipt of all goods/services/construction works on a MMP Purchase Order (PO). This control would reduce risk of fraud, satisfy audit requirements, and meet best business practices.

 

 

Delivery complete

OD & EHS Registration System

The current training registration system cannot be integrated with Workday once Banner HR is decommissioned: This initiative will expand the usage of the MyLab platform as a solution to accommodate EHS needs and deploy an ICS (Information technology Customer Services) training registration system with integrations to Workday to accommodate the needs of OD.

Delivery complete

 

Banner 9 Technical Readiness 

Update the current versions of our Student and Financial systems, which are no longer supported by the vendor.

Design/Construct, estimated end date April 2022

Grievance & Disability Management

Deliver a new solution to address the capture, assignment, and logging of activities for all grievance and disability cases. Benefits will include reduction in administrative costs and grievance processing time.

Design/Construct, estimated end date August 2021

Campus and Security Incident Management Solution (IMS)

Implement a streamlined security incident management solution that handles incidents from the initial alert to the final distribution of the reports with reduced processing time and effort. Benefits include increased efficiency in responding to major incidents, and comprehensive tracking, analysis and reporting of incident and investigation data.

Planning & Solution Definition/Acquisition, estimated end date January 2023

Procurement Data Warehouse views

Enable Procurement Services staff to build their own reports and KPIs, thus providing them with visibility on University-wide spending. This will enable compliance with Act C-65.1 and its Regulations (Act Respecting Contracting by Public Bodies), support strategic planning and decision making, improve efficiency, and allow the unit to further support its clients.

Planning & Solution Definition/Acquisition, estimated end date May 2021

Hazardous Waste Management

Identify a new solution that will be able to meet the management needs of residual and hazardous materials. The current application uses MS Visual FoxPro, which is no longer supported.

 

Planning & Solution Definition/Acquisition, estimated end date December 2021

Space Management

Implement a modern Computerized Maintenance Management System (CMMS) solution to replace the obsolete version of FAMIS presently in use. The solution will provide a complete and up-to-date database of all McGill Facilities spaces.

Planning & Solution Definition/Acquisition, estimated end date November 2021

ePayment Gateway Assessment

Replace the Eunomia ePayment Gateway, McGill’s current platform. The current solution presents several critical risks to merchants relying on it due to its lower PCI compliance standards.

Planning & Solution Definition/Acquisition, estimated end date May 2021

Facilities Administration Management Information System (FAMIS) Replacement for FMAS

Identify a secure, supported maintenance and space management solution to replace FAMIS.

Planning & Solution Definition/Acquisition, estimated end date July 2022

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All McGill 

IT projects primarily benefiting the entire McGill community

Project Name Project Overview Phase / Status

 

Network Upgrade

Improve the University's IT network by replacing its core technologies and hardware. The upgrade will result in improved quality of service, security, performance, and reliability for the McGill community.

Partially delivered and remaining in Design/Construct, estimated end date September 2023

Network Information Security

Enhance the security and efficiency of McGill’s IT network and to support the evolving needs of the University’s research, academic and administrative community.  ​​​This project implements industry standards for IT security to further secure data on the network. ​

Partially delivered and remaining in Design/Construct, estimated end date December 2023

Oracle 19c Upgrade

Upgrade approximately 150 databases and their applications to Oracle's current version before end of support dates are reached.

Design/Construct, estimated end date June 2022

Unified Communications

Replace our legacy PBX telephony system with newer technologies that will seamlessly integrate and improve communication channels between members of the McGill community. With this new means of virtual collaboration and communications the project will contribute to an enhanced student learning environment and increase workplace effectiveness.

Design/Construct, estimated end date September 2023

Identity and Access management foundation

Optimize the management of digital identities by promoting delegated administration and self-service. This initiative will also allow applications to identify users and control access to resources according to organization policies.

Design/Construct, estimated end date September 2022

Two-Factor Authentication (2FA)

Part of the Identity and Access management foundation program:

Improve the security of all McGill accounts with the deployment of Two-Factor Authentication (2FA): This process verifies a user’s identity by using two methods, or factors, of authentication: something they know (e.g. password), and something they have (e.g. mobile device)

 

Design/Construct, estimated end date December 2021

Canadian Shared Security Operations Centre (CanSSOC)

In collaboration with the Canadian Shared Security Operations Centre (CanSSOC), deliver shared services that  enable greater visibility and mitigation of cyber threats than what institutions could deliver individually, in a cost-efficient and effective way. ​

Design/Construct, estimated end date March 2026

McGill Portal Replacement Short Term Solution

​Select and implement an interim solution to the myMcGill portal that will provide a sufficient replacement until the full portal replacement initiative can be delivered. ​

Planning & Solution Definition/Acquisition, estimated end date March 2021

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For more information about the above dashboard or specific IT initiatives, please contact announce.ics [at] mcgill.ca (IT Communications)

Need help? Go to the IT Support site

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