Supporting documents

► Candidates can submit an application to the DMD Advanced Standing for Foreign Trained Dentists Pathway as of August 15th. The application deadline is September 15th (9:00 p.m. EST). All documents must be submitted by September 16th (11:59 p.m. EST) at the latest (including IELTS/TOEFL electronic results). Incomplete applications will be cancelled after that date. This does not apply to the ADAT results as long as you have completed the test by August 31st, 2022.

► When completing your online application, please make sure to select 'Undergraduate/Professional' as the Application Type and 'Winter 2023' as the term.

► Official documents that were submitted as part of a previous application may be transferred to your current application. A request would need to be sent to our Admissions Office by email to undergrad.dentistry [at] mcgill.ca. Please make sure to provide your McGill ID, the list of documents you wish to be transferred as well as the year they were originally submitted. This request can only be made once you have submitted your application for the Winter 2023 entry.

 

1. Transcripts from every post-secondary institution

Academic records from every post-secondary institution are required as part of the supporting documents of your application.  An unofficial copy of each transcript must be uploaded via your Minerva account. Official or certified copies of transcripts will be required if you get admitted into our program. There is no need to send copies of your original transcripts by mail unless specifically requested by the Admissions Office.

If documents are submitted with a name other than that shown on the application form, proof of name change must be provided in the form of a notarized or certified copy of a marriage certificate or Change-of-name Order.

Transcripts written in a language other than English or French must be accompanied by a certified translation.

Please note that unofficial copies of transcripts must include the following information:

- name of the University

- name and type of program

- student's name

- grades, credits, semesters

Important: Our Admissions Office reserves the right to require official academic records at any time during the admissions process, and refuse admission, or rescind any offer of admission made if discrepancies between unofficial and official record(s) are found. Official transcripts sent to McGill University become the property of the University and will not be returned or forwarded to other institutions.

Current and former McGill University students are not required to send transcripts by mail. The Admissions Office can obtain these documents internally.

If requested only, official copies of transcripts should be sent to:

McGill University
Faculty of Dental Medicine and Oral Health Sciences
Admissions Office

2001 McGill College Avenue
Suite 500
Montreal, Quebec
Canada, H3A 1G1

 

2. Advanced Dental Admission Test (ADAT) results

You must request for your ADAT results to be released to McGill University by the American Dental Association as well as upload a copy of your ADAT results to your Minerva account.

 

3. CASPer Test Results

Visit the requirements section of our website for more guidance.

IMPORTANT NOTE: The last possible test date accepted is August 30th, 2022 (we are aware that the results may be sent after the September 15th deadline). Register for CASPer at least 3 days before your preferred test date to allow your identification and payment to be processed. Completion of CASPer is mandatory to maintain admission eligibility. There will be no exceptions.

Please note that the test can only be taken once per admission cycle.

 

4. Curriculum Vitae and List of Verifiers

Download and fill out the CV template below while following the instructions given. Please note that all applicants will need to provide a verifier for the most important CV entries.

CV TEMPLATE File curriculum_vitae_winter2023_eng.docx

LIST OF VERIFIERSFile dentistry_verl_en_2023.docx

INSTRUCTIONSPDF icon instructions_candidates_winter2023_va.pdf

 

5. Immunization and vaccination records

All candidates applying to our DMD Advanced Standing for Foreign Trained Dentists Pathway must complete the Compulsory Immunization Program. Depending on the immunizations that you have already received and the availability of your vaccination records, completing McGill's immunization program may take from six to eight months. Not being fully immunized will prevent you from participating in certain clinical activities. The Immunization Form for Students in Health Care Programs is found on the Student Wellness Hub's website under the 'Immunization Reviews' tab. Vaccinations may be completed by your family physician or a health care provider.

By the application deadline, regardless of the state of your immunization, you need to provide:

  • (i) a scan of the immunization form completed by the health care provider(s);
  • (ii) a copy of your historical vaccination records - documents written in a language other than English or French must be accompanied by a certified translation;
  • (iii) supporting test results where applicable.

 

Upload these documents in a single PDF file to the Immunization/Vaccination Docs (IMMU) item of your Dentistry application checklist via your Minerva account NOT through the Student Wellness Hub as indicated on the immunization form. For reasons of security, do not submit your documentation via e-mail, nor submit your original documents; keep all original documentation with you.

 

IMPORTANT NOTE: We will accept incomplete vaccination status by the application deadline. However, accepted candidates would need to be within 3-4 months from completing the vaccination program when accepting the offer to keep their seat in the DMD program. It is required to provide proof of childhood vaccination for Tetanus, diphtheria and pertussis. If you cannot provide these records, you will need to restart the whole series which can take up to 8 months (and would disqualify you for admission to the Winter 2023 cycle). A booster is unfortunately not sufficient.

 

Although not required when submitting an application, candidates who will receive an offer of admission will need to provide proof of certification in cardiopulmonary resuscitation (CPR), level C or C+, and automated external defibrillation (AED) training. Certification must be granted, or fully recognised, by one of the following organisations: the Canadian Heart and Stroke Foundation, the Quebec Heart and Stroke Foundation, the Canadian Red Cross, St. John Ambulance, the American Heart Association, or the American Red Cross. This document will be required by November 30th of the year in which you are commencing undergraduate dental education.

 

6. Proof of Citizenship or Residency Status

IMPORTANT NOTE: As of August 2022, a change of policy will give priority to candidates who are residents of Quebec. However, Canadian citizens or permanent residents of Canada will still be considered if space is available in our program.

Applicants to the DMD Advanced Standing for Foreign Trained Dentists Pathway are required to submit proof of Quebec residency, Canadian Citizenship or Permanent Residency of Canada.

Residency documents are reviewed by the Admissions Office, who will make a determination of Residency based on the validity of the documents submitted. Applicants whose documents do not fulfill residency requirements for the applicant category they have selected will be notified and switched to the appropriate category.

The final document should be in a single PDF file to upload to the Proof of Citizenship/Perm Res (POCR) item on your Dentistry application checklist via your Minerva account.

Note: Residency for tuition fee purposes is reviewed separately by Enrolment Services and is established based on the admitted student’s residency situation as of the start of classes.

Canadian (non-Quebec) Residents

Please submit ONE of the following:

  • Canadian birth certificate
  • Proof of Canadian citizenship or permanent residency
  • Certificate of Indian status
  • Makivik society card
  • Canadian Passport. Please note that you will be required to submit one of the above documents if admitted to allow McGill to establish your Quebec permanent code and tuition rate

 

To learn more about the acceptable document formats, you can visit the McGill Legal Documents website.

Quebec Residents

Note that only Canadian citizens (including Canadian First Nations and Inuit) and Permanent Residents of Canada can claim Quebec residency. To be considered a Quebec resident, you must meet all the criteria of one of the 14 situations outlined by the Quebec Government. You will need to demonstrate how your Quebec Residency was established from the start. Thereby, situations #2, 3 and 14 cannot be used to prove Quebec Residency for the purpose of admission.

IMPORTANT ► Québec residency status must be fully established (not provisionally) by the application deadline for all those applying to the DMD program. Changes of citizenship or residency after the application deadline will not be considered.

NOTE: If you were born in Quebec, you are automatically considered a resident of Quebec. You will, however, still need to provide a copy of your birth certificate or one of the documents listed on this page.

 

 

7. Proof of Proficiency in English (if applicable)

To determine if you need to provide proof of English proficiency, please visit this section of our website and select 'Prospective Undergraduate Students English Language Proficiency'. If you meet one of the conditions exempting you from providing proof of English proficiency, you will need to send an email to the Admissions Office to let us know as well as provide the proof of exemption.

Your test results must be sent directly to McGill University (not to the Faculty of Dental Medicine and Oral Health Sciences) by the test centre in an electronic format. Consequently, candidates' paper copies of results will not be accepted as proof of English language proficiency. It is your responsibility to ensure that the official test results in an official format are forwarded directly by the testing service to McGill University.

The English Proficiency Test results are uploaded on a specific weekly sequence. It can sometimes take up to 7 business days for the results to be uploaded to the students’ account once received

 

8. Disability-related Accommodation

If you foresee the need to request disability-related accommodation in the event that you are invited for an interview, please initiate the process when submitting your application. Due to the very short deadline candidates have to confirm their presence at the interview, such a request should be submitted by September 16th. Please visit this section of our website for more guidance.

 


 

Please note that all documents submitted to McGill University in support of an application to be admitted, including, but not limited to transcripts, diplomas and test scores (in paper or electronic format), become the property of McGill University and will not be returned to the applicant or forwarded to another institution.

 

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