Traveling for Conferences
Graduate Research Enhancement and Travel Awards
The Graduate Research Enhancement and Travel (GREAT) Awards program is designed to provide funds to support travel to conferences and symposiums. These awards shall be allocated to students who are presenting at conferences, particularly as the principal author of the work in question. GREAT awards are valued at $500 and applicants must match the following criteria to be considered for a GREAT Award:
- Must be in good academic standing
- Can only hold 1 GREAT Award per year
- Must be enrolled in a graduate degree program in the Department of Chemical Engineering and be registered as full-time thesis student
- Is not in Thesis Evaluation status at the time of the conference
GREAT Awards are awarded to students three times a year. The deadlines to apply are: September 15th, January 15th, and May 15th. Award results will be released by September 30th, January 30th, and May 30th.
More information on GREAT awards can be found on the Graduate and Postdoctoral Studies website.
How to Apply
To apply for a GREAT Award, please submit a GREAT Award application form, your conference registration, and your conference registration receipts to gradcoordinator.chemeng [at] mcgill.ca. If you receive a GREAT Award, you must prepare an expense report after you come back from your conference. Please keep all receipts relating to your trip.
How to enter an expense report
- Login to Minerva
- Go to Advances and Expense Report Menu -> Select “Submit an Expense Report”->Select “Submit an Expense Report for Yourself”
- For “Describe Purpose,” do not use acronyms. The description should be a full sentence and describe who, what, where, why, and when. For example, I attended and presented at the MMME (Mining, Materials, Metallurgical Engineering) conference, held in Spain from Nov 1, 2023 to Nov 5, 2023.
- For "Default fund code," obtain the fund number/grant that will be charged from your supervisor
- For "Claimant affiliation," write about your affiliation with the grant holder. For example, graduate student working with Professor X.
- Do not fill out the third party section. This section is only used for external visitors, not staff or students at McGill.
- At the bottom of the page, press "Continue". You will be brought to a new page where you will enter your receipts.
- A reference number is generated at the top left. Please take note of your reference number #01XXXXXX.
- Press tab and enter your receipt date (as shown on your invoice), “Expense Item”, “Description”, “Transaction Amount“, and “Currency”.
- Tab to the end
- The fund ‐org‐acct‐prog‐actv‐locn should be entered automatically. If you have other receipts, repeat this step until all items have been entered.
- Once you have finished entering your receipts, click “Save and View."
- Check all the information and then submit the request. You and the fund holder need to sign the form and submit it to the fst-chemical.engineering [at] mcgill.ca (Chemical Engineering FST Manager).
Travel Advance
Please contact the fst-chemical.engineering [at] mcgill.ca (FST Manager) in the Department of Chemical Engineering for more information.