By virtue of Procurement Directive, you must follow the Procurement Decision Chart below when preparing to acquire goods or services.
|
Step |
Action |
|---|---|
|
Step 1: Define Needs and ensure budget availability |
Describe in clear and concise terms, suitable for public scrutiny, what you need to purchase (Goods or Services) |
|
Step 2: Check if an internal supplier is available |
Yes: Submit a Purchase Requisition in MMP with the internal supplier. No: procure from an external supplier |
|
Check if an external supplier is under contract |
Yes: Submit a Catalog Purchase Requisition in MMP. No: Proceed to Step 3 |
|
Step 3: Determine Purchasing Tier |
McGill MarketPlace (MMP) |
|---|---|
|
$0-$9,999 |
External Supplier Active in MMP: Submit a Purchase Requisition in MMP with the external supplier |
|
*$0-9,999 but involves involve the communication of personal information to the supplier |
Submit a contract request in MMP |
|
**$0-9,999 but involves a solution or service to accept or process card payments for McGill University |
Submit a contract request in MMP |
|
$10,000-$99,999 |
External Supplier Active in MMP Available: Submit a Purchase Requisition in MMP with the external supplier. No External Supplier Active in MMP: submit request for new supplier record. Once the new supplier record is active in MMP, submit a Purchase Requisition in MMP with the external supplier. In all cases, provide backup that demonstrates that a competitive search for the best supplier offer was performed, or that no competition existed, for one of the reasons listed in the Standard on Procurement Exceptions. |
|
***$10,000-$99,999 but involves involve the communication of personal information to the supplier |
Submit a contract request in MMP |
|
****$10,000-$99,999 but involves a solution or service to accept or process card payments for McGill University |
Submit a contract request in MMP |
|
Over $100,000 |
Submit a contract request in MMP |