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Procurement Decision Chart

By virtue of Procurement Directive, you must follow the Procurement Decision Chart below when preparing to acquire goods or services.

Step

Action

 

Step 1:

Define Needs and ensure budget availability 

 

Describe in clear and concise terms, suitable for public scrutiny, what you need to purchase (Goods or Services) 

 

Step 2:

Check if an internal supplier is available 

 

Yes: Submit a Purchase Requisition in MMP with the internal supplier. 

No: procure from an external supplier

 

Check if an external supplier is under contract 

 

Yes: Submit a Catalog Purchase Requisition in MMP.  

No: Proceed to Step 3 

 

Step 3: Determine Purchasing Tier 

McGill MarketPlace (MMP) 

 

$0-$9,999

 

External Supplier Active in MMP: Submit a Purchase Requisition in MMP with the external supplier 
No External Supplier in MMP: First consider Using P-card. If PCard is not a suitable procurement method for your needs, submit a request for new supplier record. Once the new supplier record is active in MMP, submit a Purchase Requisition in MMP with the external supplier. 

 

*$0-9,999 but involves involve the communication of personal information to the supplier 

 

Submit a contract request in MMP 

 

**$0-9,999 but involves a solution or service to accept or process card payments for McGill University 

 

Submit a contract request in MMP 

 

$10,000-$99,999 

 

External Supplier Active in MMP Available: Submit a Purchase Requisition in MMP with the external supplier. 

No External Supplier Active in MMP: submit request for new supplier record. Once the new supplier record is active in MMP, submit a Purchase Requisition in MMP with the external supplier. 

In all cases, provide backup that demonstrates that a competitive search for the best supplier offer was performed, or that no competition existed, for one of the reasons listed in the Standard on Procurement Exceptions

 

***$10,000-$99,999 but involves involve the communication of personal information to the supplier 

 

Submit a contract request in MMP 

 

****$10,000-$99,999 but involves a solution or service to accept or process card payments for McGill University 

 

Submit a contract request in MMP 

 

Over $100,000 

 

Submit a contract request in MMP 

 

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