Your academic standing indicates how well you are doing in your program, whether you can continue to the next term and if there are any conditions attached to your registration, for example, how many credits you can register for in a given term.
It is your responsibility to review your academic standing on your unofficial Minerva transcript each term and report any issues to Arts OASIS.
When you start your program at McGill, you are in Satisfactory Standing. After the end of a term (Fall, Winter and Summer), your academic standing is calculated based on the final grades that are available on your Minerva record, your GPAs (see below) and your faculty regulations.
Standings for the Fall term are called Interim if you are registered for courses in the Winter. If you are not registered for courses in the Winter term, the Fall standing decision will be the final standing decision for the Fall and Winter academic year. When your academic standing has been generated, you can view it on your unofficial/advising or official McGill transcript.
|Term||When academic standings are generated|
A Term Grade Point Average or your TGPA is calculated for each term of your current degree, based on the final grades that are available on your Minerva record. If you are registered in a full year course taught in two consecutive terms (most commonly Fall D1 and Winter D2), no credit or final grade will be given for the course until it is completed at the end of the Winter term.
A Cumulative Grade Point Average or your CGPA is calculated using the final grades of all the applicable undergraduate courses completed in your current degree.
Here are the different academic standing decisions:
|Academic Standing||GPA Required||Conditions|
|Interim Satisfactory or Satisfactory||CGPA of 2.00 or higher||No conditions. You can continue in your program.|
|Interim Probationary or Probationary||CGPA between 1.5 and 1.99; TGPA of 2.50 or higher||Course load conditions apply.|
|Interim Unsatisfactory or Unsatisfactory||CGPA of 1.49 or lower||Significant conditions apply. You cannot continue without approval.|
Interim Probationary (at the end of the Fall term) or Probationary standing (at the end of the Winter or Summer term)
This academic standing permits you to continue your studies under the following conditions:
- You must reduce your credit load to a maximum of 14 credits per term. If you registered for 15 credits or more, you will be required to reduce your course load.
- You must achieve a CGPA of 2.00 or higher for your standing to become “Satisfactory”.
- You must achieve a TGPA of 2.50 or higher and a CGPA between 1.50 and 1.99 at the end of the current term to be permitted to continue your studies.
- You will be assigned to a Arts OASIS Faculty Adviser. You are required to schedule regular check-ins with the adviser throughout the semester to discuss strategies to improve your academic achievement and to discuss your degree plan.
- You are strongly advised to consult with a departmental adviser about your course selection in each of your programs of study before course withdrawal deadlines.
Students whose TGPA continues to be 2.50 or higher in each subsequent term and whose CGPA continues to be between 1.50 and 1.99 may continue their studies in Probationary Standing.
NOTE: In order to graduate, you must achieve a CGPA of 2.0 or higher.
Interim Unsatisfactory or Unsatisfactory
This academic standing prevents you from continuing your studies without Faculty approval.
The Associate Dean (Student Affairs) reviews the record of students who fall into Interim Unsatisfactory Standing at the end of the Fall term and those who fall into Unsatisfactory Standing at the end of the Fall and/or Summer term and renders a decision on the continuation of studies.
If you fall into Unsatisfactory Standing at the end of the Winter term, you will have your Fall and Winter courses for the future academic year automatically dropped from your Minerva record. NOTE: These McGill courses WILL NOT be re-instated if you are permitted to continue your studies upon readmission.
- If you will be seeking to resume your studies, you will be required to apply for readmission by the required deadlines and following the instructions listed under “Students in Unsatisfactory Academic Standing”.
- Using the guide for self-assessment, you will be asked to describe the extenuating circumstances that affected your academic performance and submit any supporting documentation. Your request for readmission must include an academic plan detailing what steps you need to take to improve your performance.
- If readmitted, you will be required to schedule regular check-ins with your assigned Arts OASIS Faculty Adviser throughout the semester to discuss strategies to improve your academic achievement and discuss your degree plan.
- You are strongly advised to consult with a departmental adviser about your course selection in each of your programs of study.
The Associate Dean (Student Affairs) will review your request for readmission and render a decision via the Minerva Readmission module.
Readmission is neither automatic nor guaranteed.
An Incomplete Standing is generated in instances when a TGPA cannot be calculated because of missing grades, or grades such as L, K, NA or NR.
- If you have an Incomplete Standing and a CGPA of 2.00 or higher, you may be permitted to continue your studies pending receipt of the missing final grades.
- If you have an Incomplete Standing but your CGPA is less than 2.00, your standing may become Probationary or Unsatisfactory with conditions attached to your registration.
- You must meet with an Arts OASIS Faculty Adviser to discuss your academic situation.
- If you achieve a failing grade in a course after an initial grade of L, K, NA or NR, your academic standing decision may become Probationary or Unsatisfactory and require that you immediately follow the outlined conditions.