Guidelines for Student Teachers in the Faculty of Education Requiring Accommodations from the Student Accessibility and Achievement Office for Student Teaching Placements

Adapted from the Faculty of Medicine's Guidelines for learners in the Faculty of Medicine requiring academic accommodations or other guidance from the Office of Student Accessibility and Achievement   


The Faculty of Education is committed to offer accessible learning environments and to work in collaboration with students and the Student Accessibility and Achievement Office (SAA) to provide reasonable accommodations to students with documented disabilities in order to reduce barriers students may experience in their academic or student teaching placements. All accommodations must respect the bona fide academic requirements of the corresponding academic program and are not intended to alter or compromise core skills or requirements of the academic program. Students are still expected to acquire and demonstrate mastery of essential skills, professional competencies, and other bona fide academic requirements of the program.

Outlined below are some guiding principles and processes for students from the Faculty of Education who have a documented disability or experience barriers in their academic courses or field placements and have identified a need for accommodations.


Who is eligible to receive academic accommodations?

Students with documented disabilities are eligible to receive reasonable academic accommodations. A disability may be permanent, such as a long-term physical, mental, learning, chronic or sensory impairment, or temporary in nature, such as a traumatic brain injury (concussion) or medical diagnosis where a recovery is expected. To be eligible for accommodation, the student’s functioning in an academic or field setting must be impacted by their condition; a diagnosis alone is not sufficient grounds by which to grant accommodation. Not all impairments are visible, for example depression or a learning disability are invisible. Some impairments may only be acquired while at University such as multiple sclerosis, mental health impairments or concussions. The Student Accessibility and Achievement Office encourages all students who experience barriers they feel may hinder their academic performance, to explore whether they qualify for academic accommodations.


Whom should I contact if I believe I will experience barriers during my student teaching placement?

Students experiencing barriers in their learning environment should contact the SAA via phone (514- 398-6009), email (access.achieve [at] ) or in person, to schedule an initial meeting. Each student who has identified the need for accommodation, is required to have those needs assessed by the SAA. An individual accommodation plan (IAP) specific to student teaching placements, which is consistent with the academic unit’s essential skills and competencies, is then developed following this assessment. Academic accommodation plans used for coursework may not necessarily translate as is to the student teaching context/placement.

The process for determining reasonable accommodations is a collaborative one and is based on the student’s self-report of the barriers they experience in the field, medical documentation, a history of previous accommodations, if applicable, and best practices in the field of disability services. Depending on the accommodations requested, the final decision whether an accommodation is reasonable and feasible to implement will be taken in collaboration with the relevant academic authorities from the Faculty of Education. For student teaching placement accommodation requests, an Accommodation Planning Committee will be struck, which will include appropriate members of the Faculty of Education’s Internships & Student Affairs Office (generally, the Director and a Placement Coordinator), an SAA staff member, and the student.


Do I need medical documentation?

Medical documentation is not required for the initial appointment; however, in order to obtain access to academic accommodations, students require third party, verifiable documentation. If you do have medical documentation, please bring it to the initial appointment. Please note that SAA registration and all medical documentation that is being submitted to SAA is confidential, and will not be disclosed or shared with other McGill internal or external units without the student’s written consent. For students who are experiencing barriers that hinder their academic performance but have not obtained a diagnosis or third party documentation, the SAA can offer support in finding appropriate resources as to where this type of documentation may be obtained.


What are the recommended actions and time frame?

It is the student’s responsibility to self-identify in a timely fashion to the Office of Student Accessibility and Achievement in order to receive appropriate accommodation. Students with documented disabilities who have a history of accommodations are strongly encouraged to register with the SAA at the beginning of the semester, or earlier. The best time to develop an accommodation plan with the Faculty of Education for student teaching placements is when students are notified (via their McGill email) that their placement form is open, as this is well before Placement Coordinators will begin to make arrangements for the student’s placement. This advanced planning will help ensure that students are provided with appropriate accommodations to access their learning environments. Need for more complex accommodations will require advanced notice, as such, students are encouraged to be in touch with the SAA as early as possible to ensure there is no gap in the availability of the necessary support. Students who obtain their first diagnosis or experience the onset of an illness while at University should contact the SAA as soon as possible to find out about available supports and services.

An accommodation plan is designed to allow the student to meet program/field requirements, however, it does not guarantee successful completion of the placement or program.

Efforts will be made to ensure that student accommodation needs are met as they progress through their program. However, it should be recognized that students must also take an active role in the accommodation process. This mutual responsibility will help ensure that the students’ accommodation needs are being addressed during the diverse educational activities both on and off campus, and throughout the varied student evaluations.

If a student does not contact the SAA in a timely manner, it may not be possible to provide the student with the required reasonable accommodations. If withdrawal or cancellation of the course is necessary, the student’s progression in the program could be delayed, as many courses must be taken sequentially. Students who experience extenuating circumstances such as on emergency or a sudden onset of on illness should contact the SAA as they might be eligible to receive emergency accommodations.



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