Apply for Funding

The Arts Internship Awards have been established through the generous support of McGill alumni and the Arts Undergraduate Society to help students gain practical experience through internships. They are designed to provide partial funding to assist students with travel and other expenses related to their internship. The awards are open to undergraduate and graduate students who will be returning to McGill the semester following their internships. Students are selected based upon the quality of their internship proposal and their own academic and personal accomplishments.

Deadline: March 15, 2021. 11:59 PM Eastern Time.

Eligibility

Eligibility Criteria

  • Open to Faculty of Arts students (B.A., B.A & Sc., BSW, B.Th., M.A, MSW)
  • Must be returning to McGill semester following the internship
  • Must have secured an internship with an approved host organization
  • Internship should be approximately 8–12 weeks in duration
  • Internship must take place during the summer (May-August)
  • Minimum CGPA of 2.7

Selection Criteria

  • Cumulative academic performance
  • Degree to which the duties performed as an intern will contribute to the student’s educational and professional development
  • Relevant work or volunteer experience and extra-curricular involvements
  • Letter of recommendation
  • Other criteria as defined by the selection committee

Ineligibility

The following are not eligible for funding through the awards:

  • Field studies and courses
  • Third-party & fee-based internship placement organizations
  • Activities that are primarily academic research

If you feel you have experienced barriers which have had an impact on your academic performance and wish to highlight these to the selection committee, the documents or comments will be taken into consideration in the application process.

Application

Instructions

The award application is an online form. You will be asked to sign in with your McGill email and password. Please make sure that you are eligible to apply for awards before you start the application.

What to Prepare

  • Your personal and academic info
  • Host organization and internship info
  • Personal statement explaining your interest in the internship; how the internship is related to your field of study and what you hope to gain from the internship (max 750 words), uploaded as a PDF, named in the format "lastname.firstname_ps".
  • Description of your host organization, including details about its mission statement and ongoing projects (max 500 words).
  • Description of your housing arrangements or how you will secure housing during your internship.
  • Budget outlining expenses associated with your internship, using the budget template here: Office spreadsheet icon budgettemplateforawardapplication_1.xls, uploaded as an MS Excel file (xls/xlsx) or PDF, named in the format "lastname.firstname_budget"
  • CV or resume uploaded as a PDF, named in the format "lastname.firstname_CV"
  • Written confirmation of the internship from the host organization outlining the nature of the proposed internship, including specific discussion of learning goals, intern’s duties and means of evaluation; must also include the internship schedule, the name and title of the job site supervisor and value of any remuneration or other benefits offered, uploaded as a PDF or JPG, named in the format "lastname.firstname_host confirmation".
  • Mentorship provided by the internship supervisor to the intern, specifying the mentoring components such as specific learning objectives designed to increase the intern's knowledge, and guidance and training for the intern to hone existing skills and develop additional ones. 
  • Unofficial transcript uploaded as a PDF or JPG, named in the format "lastname.firstname_transcript".
  • Recommendation Letter Applicants must have one letter of recommendation as part of their award application. The letter must be from a McGill professor (faculty member or lecturer). Letters should be no more than 350 words in length and describe the capacity in which your referee knows you (academic, character, work etc.). Letters should be emailed to anne.turner [at] mcgill.ca.
  • Declaration form completed and uploaded as a PDF, named in the format "lastname.firstname_declaration". See the form here: PDF icon Internship Awards Declaration Checklist

Budget

Awards are allocated based on the individual merit of the applicant and the specific costs associated with the nature and location of the internship. Please note that the Faculty of Arts Internship Awards are designed to offer financial support to assist students undertaking internships. They offer partial funding and are not meant to cover all expenses.

Drafting a budget is an important part of the application process. The selection committee will expect you to have done careful research to come up with a budget amount that is reasonable and appropriate for your internship.

Research and estimate your internship expenses as accurately as you can at the time of application. A proper budget will include, but is not limited to:

  • Transportation
  • Accommodation
  • Food
  • Health insurance
  • Medical costs
  • Contingency fund

The amounts for each of these items will depend on the amount of time you will be spending in the country. Although the exact amounts can be difficult to determine, do your best to provide the selection committee with as accurate an estimate as possible. Talk to your host organization, check guidebooks, and talk with friends or family familiar with the region to estimate possible costs you might encounter.

It is in the applicant's best interest to write a detailed budget and present it in a clear and accessible manner. See following file for a budget template: budgettemplateforawardapplication.xls

Budgeting is important while planning your internship, and we try to offer as much guidance as possible regarding expenses. While we can't provide exact award amounts beforehand, we can give some information as to the range of the awards, based on the region where you will be interning, and the duration of your internship. Awards are generally within this range, although the final amount will depend on your application and on the budget you have drafted. For example, factors such as residing at home vs. finding your own accomodation, or whether the internship is paid or unpaid, will be taken into consideration when determining the amount of the award.

Recommendation Letter

Applicants must have one letter of recommendation as part of their award application. The letter must be submitted from a McGill professor (faculty member or lecturer). Letters should be no more than 350 words in length and describe the capacity in which your referee knows you (academic, character, work etc.).

When asking for a recommendation, you should be giving the individual writing the letter at least one month's notice (six weeks is best). Not only does this give them more opportunity to reflect prior to writing it, but it is also a matter of courtesy. Make sure to provide your referee with a copy of your CV, a description of your host organization, and a copy of the cover letter you used to apply to the internship. Lastly, it is a good idea to send them a reminder a week or so before the deadline. Please note that it is unacceptable for students to pressure professors to write a letter of recommendation at the last minute.

Letters of recommendation should be emailed directly to anne.turner [at] mcgill.ca (Anne Turner) from your referees and not included in your application package. All reference letters must be received by the deadline date. They may be sent anytime prior to this deadline as well.

Responsibilities of Recipients

The responsibilities of internship awards recipients are outlined in the Faculty of Arts Interns Handbook, available for download here (General Resources - Handbook). Please read this before applying for awards. Award recipients are required to submit documents using this web form

Before the internship:​ Award applicants are expected to prepare extensively for their internship in order to ensure their success. This includes mandatory attendance to a number of preparation sessions offered by the University.

After the internship: Award recipients are expected to give back to the McGill community by sharing their internship experience with Faculty, staff, award donors, and students. You will be asked to participate in presentations, contribute to Faculty of Arts publications, act as a resource to future interns, and provide feedback on your overall internship experience.

Award Payment

Award funds are usually disbursed in mid to late July. Students must be able to cover costs prior to award payment.

All awards are paid through direct deposit to your Canadian bank account. All award recipients must have a bank account in Canada. In order for the award to be deposited, you must fill in the following updated information on Minerva: bank information, your Canadian Social Insurance Number (SIN), and a valid permanent address. Please follow the two steps below as soon as possible. Failure to do so will result in your award processing being delayed. (NB: International students who do not have a Canadian Social Insurance Number (SIN), please only complete step one).

  1. Access the Banking Information form on Minerva: Student Menu > Student Accounts Menu > Direct Deposit Bank Account, and enter the information under both Student-related and Payroll-related bank account information.
  2. Access the Social Insurance Number form on Minerva: Student Menu > Student Accounts Menu > Student Tax Menu > Social Insurance Number (SIN)
  3. Access the Addresses and Phones form on Minerva: Personal Menu > Addresses and Phones

Travel Warnings

The University will not approve student travel to all countries or regions of countries, as the safety of students is of primary importance. In planning a University-related international travel activity, staff members and students are to consider the nature of the activity, the associated risks and the location, specifically consulting travel warnings and reports issued by the Government of Global Affairs Canada (GAC). These are listed here. A travel warning is official advice concerning travel to a country or specific regions of a country, based on an overall assessment of the security risk and expressed in terms of the following four levels:

  1. Exercise normal security precautions
  2. Exercise high degree of caution
  3. Avoid non-essential travel
  4. Avoid all travel

University-related activity will not be approved in locations for which GAC has issued a level 3 or 4 warning. University-related courses, conferences and other activities undertaken in these locations will not receive McGill credit or recognition.

FAQ

PDF icon Awards FAQ

What are the Faculty of Arts Internship Awards?

Students with confirmed summer internships have the opportunity to apply for Faculty of Arts Internship Awards. These are designed to provide partial funding to interns to offset internship-related costs such as travel, accommodations, visas, and other expenses.


Who funds the internship awards?

The Faculty of Arts Internship Awards are generously funded by alumni and friends of the McGill University Faculty of Arts. See more information about the donors here.


Am I eligible to apply if I found my internship on my own, independently of the Arts Internship Office?

Yes. Students who have found their internship by means outside of the Arts Internship Office can apply for internship awards as long as they meet the other eligibility requirements.


When should I begin preparing my award application?

As soon as possible after you have secured your internship.


Can award application materials be submitted in French?

Yes. All award materials, including recommendation letters, may be submitted in French.


What if I am not in Montreal to hand in the paper components of my application?

You may scan and email the documents to aio [at] mcgill.ca.


The Arts Internship Awards have different names. Do I have to submit separate applications?

No. There is a single application form for all the awards.


If I receive an award, how and when will I receive the money? Is this award considered to be taxable income?

Award recipients will receive the award funds by direct deposit to a Canadian bank account. Awards are normally paid in two installments: a larger one in July and a smaller one in the fall upon completion of post-internship responsibilities. Interns must be prepared to cover their costs before receiving their award money.

The amount received will be recorded on a T4A/Releve 1 and will be treated as scholarship income by the Federal and Quebec governments. For more information regarding taxes click here.

Enriched Educational Opportunities Bursaries (EEO)

Enriched Educational Opportunities (EEOs) are high quality off-campus mobility or other experiential opportunities, and are officially recognized by your Faculty. They foster self-development and help students transition successfully to the workplace or graduate studies. For more information about opportunities for Faculty of Arts undergraduate students, please see:

PDF icon aio_eeo_bursaries_for_unpaid_research_internships_student_info_sheet.pdf

For more information, click here.

What is an Internship?

An internship is a short-term, hands-on, supervised work experience with a professional organization. It provides the student with an invaluable opportunity to apply the skills and knowledge acquired in the classroom to real world problems and enables the student to broaden his or her understanding of the field.

An internship is more than a part-time job or volunteer experience; it includes:

  • Specific learning objectives designed to increase the student’s knowledge
  • Training to hone existing skills and develop additional ones
  • Supervision to guide and mentor the intern

Through their internship, the student is able both to expand their horizons and to engage in a meaningful collaboration with their corporate or community organization for their mutual benefit.

Please note that internship hours during the fall and winter semester is normally 150 hours, 10-15 hours per week (maximum of 20 hours). Students who choose to do an internship during fall/winter semester, are encouraged to meet with an Arts Advisor prior to start of internship, in order to help better plan academic terms and ensure the internship does not interfere with your academic study.

Approval from the Arts Internship Office is required before start of internship. No retroactive approval is accepted. To schedule an appointment with Arts Internship Office, please write to aio [at] mcgill.ca.

STEPS TO APPLY:

Please complete all information and submit via email to aio [at] mcgill.ca in Word format.

The Arts Internship Office will review, and prepare a letter of acceptance for you. The letter will indicate your internship has been approved; it will appear on your Co-Curricular Record.

  • Student name:
  • Student email:
  • Student ID number:
  • Host Organization name and address :
  • Explanation of how the internship relates to your field of study:
  • Internship Dates and hours:
  • Remunerations:
  • Description of Tasks:
  • Learning Goals: (Specific learning objectives designed to increase the student’s knowledge) 
  • Supervision and Mentorship: (List specific training by supervisor to guide and mentor the intern, include how inter will hone existing skills and develop additional ones)
  • Supervisor (name and email):
  • Fill in personal data form
  • Please include letter of acceptance from host organization.

Please see the Interns Handbook https://www.mcgill.ca/arts-internships/students, you will be responsible to follow all requirements. Once receive approval from the Arts Internship Office, students can schedule an appointment with Student Aid Office by phone 514-398-6013. 

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