Apply for Funding

The Arts Internship Awards have been established through the generous support of McGill alumni and the Arts Undergraduate Society to help students gain practical experience through internships. They are designed to provide partial funding to assist students with travel and other expenses related to their internship. The awards are open to undergraduate and graduate students who will be returning to McGill in the same program the semester following their internship. Students are selected based upon the quality of their internship proposal and their own academic and personal accomplishments.

Faculty of Arts Internship Awards Summer 

Students should consult the requirements on the left and apply through this web form.

Summer 2023 deadline: March 19, 2023.

 

Award Information Session - Recording

Eligibility & Selection Criteria

Eligibility Criteria

  • Open to full time Faculty of Arts students (B.A., B.A & Sc., BSW, B.Th., M.A, MSW, MIS)
  • Must be returning to McGill in the same program the semester following the internship
  • Must have secured an internship with an approved host organization
  • Internship should be approximately 8–12 weeks in duration
  • Internship must take place during the summer (May-August)
  • Minimum CGPA of 2.7*

* If you feel you have experienced barriers which have had an impact on your academic performance and wish to highlight these to the selection committee, the documents or comments will be taken into consideration in the application process.

Ineligibility

The following are not eligible for funding through the awards:

  • Activities that are primarily academic research
  • Unpaid internships with for-profit, corporate, or privately held companies
  • Field studies and courses
  • Internships with third-party & fee-based internship placement organizations

Selection Criteria

  • Cumulative academic performance
  • Quality of internship proposal including learning goals and outcomes and mentorship
  • Letter of recommendation
  • Degree to which the internship will contribute to the student’s educational and professional development
  • Relevant work, volunteer experience and/or extra-curricular involvement
  • Other criteria as defined by the selection committee
  • Priority given to in-person internships

Application

Instructions

The award application is an online form. You will be asked to sign in with your McGill email and password. Please make sure that you are eligible to apply for awards before you start the application.

 

  • Application end date: March 19, 2023.

All parts of the application must be submitted between application start and end dates, including this online form and reference letter.

 

What to Prepare for the Webform Application

  • Recommendation Letter - Applicants must have one letter of recommendation as part of their award application. The letter must be from a McGill professor (faculty member or lecturer). Letters should be no more than 350 words in length and describe the capacity in which your referee knows you (academic, character, work etc.). Letters should be emailed directly to anne.turner [at] mcgill.ca before the submission of the webform application.
Section 1: Personal & Academic Information
  • Your personal and academic information
Section 2: Personal Statement & Transcript
  • Personal statement explaining your interest in the internship; how the internship is related to your field of study and what you hope to gain from the internship (max 750 words), uploaded as a PDF, named in the format "lastname.firstname_ps".
  • CV or resume uploaded as a PDF, named in the format "lastname.firstname_CV"
  • Unofficial transcript uploaded as a PDF or JPG, named in the format "lastname.firstname_transcript".
  • CGPA - Give only numerical value of most recent CUM GPA (ex: 3.47). You may explain any issue with your CGPA in the Further comments box at the end of the form.

Section 3: Internship Information

  • Written confirmation of the internship from the host organization outlining the nature of the proposed internship, including specific discussion of learning goals, intern’s duties and means of evaluation; must also include the internship schedule, the name and title of the job site supervisor and value of any remuneration or other benefits offered, uploaded as a PDF or JPG, named in the format "lastname.firstname_host confirmation".
  • A detailed description of the host organization. (max 500 words).
  • Internship Activities and Duties (max 500 words). Please describe your role at the host organization including the major activities and duties you will undertake as an intern. Please also describe how these duties are related to your academic field of study at McGill.
  • Internship dates, stipend if applicable, hours per week, etc.
Section 4: Host Organization Information
  • Host organization and internship supervisor information
  • Mentorship provided by the internship supervisor to the intern, specifying the mentoring components such as specific learning objectives designed to increase the intern's knowledge, and guidance and training for the intern to hone existing skills and develop additional ones. 
    Instructions: Please send your internship supervisor the following request, and copy their response in the text field: Please indicate a summary of the mentorship component of the internship. Please include: (1) The internship learning goals and outcomes; (2) How the on-site supervisor will provide the intern with mentorship and feedback in line with these learning goals.
  • Details on location, travel and accommodations (if applicable)
    • If your project requires travel outside of Canada, please refer to the "Pre-Departure Orientation" page. We recommend completing Pre-departure 3-6 months prior to departure for your international activity.
    • You will be required to download the certificate of completion in your application.
Section 5: Budget
  • Budget outlining expenses associated with your internship, using the budget template here: Office spreadsheet iconbudgettemplateforawardapplication_1.xls, uploaded as an MS Excel file (xls/xlsx) or PDF, named in the format "lastname.firstname_budget"
Section 6: Checklist & Declaration 

Budget

Awards are allocated based on the individual merit of the applicant and the specific costs associated with the nature and location of the internship. Please note that the Faculty of Arts Internship Awards are designed to offer financial support to assist students undertaking internships. They offer partial funding and are not meant to cover all expenses.

Drafting a budget is an important part of the application process. The selection committee will expect you to have done careful research to come up with a budget amount that is reasonable and appropriate for your internship.

Research and estimate your internship expenses as accurately as you can at the time of application. A proper budget will include, but is not limited to:

  • Transportation
  • Accommodations
  • Food
  • Health insurance
  • Medical costs
  • Contingency fund

The amounts for each of these items will depend on the amount of time you will be spending in the country. Although the exact amounts can be difficult to determine, do your best to provide the selection committee with as accurate an estimate as possible. Talk to your host organization, check guidebooks, and talk with friends or family familiar with the region to estimate possible costs you might encounter.

Note: Travel insurance must be purchased for all travel including for airline tickets.

It is in the applicant's best interest to write a detailed budget and present it in a clear and accessible manner. See following file for a budget template: budgettemplateforawardapplication.xls

Budgeting is important while planning your internship, and we try to offer as much guidance as possible regarding expenses. We can not provide exact award amounts beforehand. The final amount will depend on your application and on the budget. For example, factors such as residing at home vs. finding your own accommodations, or whether the internship is paid or unpaid, will be taken into consideration when determining the amount of the award.

Recommendation Letter

Applicants must have one letter of recommendation as part of their award application. The letter must be submitted from a McGill professor (faculty member or lecturer). Letters should be no more than 350 words in length and describe the capacity in which your referee knows you (academic, character, work etc.).

When asking for a recommendation, you should be giving the individual writing the letter at least one month's notice (six weeks is best). Not only does this give them more opportunity to reflect prior to writing it, but it is also a matter of courtesy. Make sure to provide your referee with a copy of your CV, a description of your host organization, and a copy of the cover letter you used to apply to the internship. Lastly, it is a good idea to send them a reminder a week or so before the deadline. Please note that it is unacceptable for students to pressure professors to write a letter of recommendation at the last minute.

Letters of recommendation should be emailed directly to anne.turner [at] mcgill.ca (Anne Turner) from your referees and not included in your application package. All reference letters must be received by the deadline date. They may be sent anytime prior to this deadline as well.

Responsibilities of Recipients

The responsibilities of internship awards recipients are outlined in the Faculty of Arts Interns Handbook, available for download here (General Resources - Handbook). 

Handbook

Please read this before applying for awards.

Before the internship:​ Award applicants are expected to prepare extensively for their internship in order to ensure their success. This includes mandatory attendance to a number of preparation sessions.

After the internship: Award recipients are expected to give back to the McGill community by sharing their internship experience with Faculty, staff, award donors, and students. You will be asked to participate in presentations, contribute to Faculty of Arts publications, act as a resource to future interns, and provide feedback on your overall internship experience.

Award Payment

Award funds are issued in two disbursements in mid-June and mid-July. Students must be able to cover costs prior to award payment.

Please note: Awards are conditional on submission of pre-departure certificate and completion of the McGill Student Travel Registry (prior to departure).

All awards are paid through direct deposit to your Canadian bank account. All award recipients must have a bank account in Canada. In order for the award to be deposited, you must fill in the following updated information on Minerva: bank information, your Canadian Social Insurance Number (SIN), and a valid permanent address. Please follow the two steps below as soon as possible. Failure to do so will result in your award processing being delayed. (NB: International students who do not have a Canadian Social Insurance Number (SIN), please only complete step one).

  1. Access the Banking Information form on Minerva: Student Menu > Student Accounts Menu > Direct Deposit Bank Account, and enter the information under both Student-related and Payroll-related bank account information.
  2. Access the Social Insurance Number form on Minerva: Student Menu > Student Accounts Menu > Student Tax Menu > Social Insurance Number (SIN)
  3. Access the Addresses and Phones form on Minerva: Personal Menu > Addresses and Phones

Travel Warnings

Travel insurance must be purchased for all travel including for airline tickets.

The University will not approve student travel to all countries or regions of countries, as the safety of students is of primary importance. In planning a University-related international travel activity, staff members and students are to consider the nature of the activity, the associated risks and the location, specifically consulting travel warnings and reports issued by the Government of Global Affairs Canada (GAC). These are listed here. A travel warning is official advice concerning travel to a country or specific regions of a country, based on an overall assessment of the security risk and expressed in terms of the following four levels:

  1. Exercise normal security precautions
  2. Exercise high degree of caution
  3. Avoid non-essential travel
  4. Avoid all travel

University-related activity will not be approved in locations for which GAC has issued a level 3 or 4 warning. University-related courses, conferences and other activities undertaken in these locations will not receive McGill credit or recognition.

FAQ

PDF icon Awards FAQ

What are the Faculty of Arts Internship Awards?

Students with confirmed summer internships have the opportunity to apply for Faculty of Arts Internship Awards. These are designed to provide partial funding to interns to offset internship-related costs such as travel, accommodations, visas, and other expenses.


Who funds the internship awards?

The Faculty of Arts Internship Awards are generously funded by alumni and friends of the McGill University Faculty of Arts. See more information about the donors here.


Am I eligible to apply if I found my internship on my own, independently of the Arts Internship Office?

Yes. Students who have found their internship by means outside of the Arts Internship Office can apply for internship awards as long as they meet the other eligibility requirements.


When should I begin preparing my award application?

As soon as possible after you have secured your internship.


If I am selected for an AIO Posting Internship, do I have to send an Award application as well?

No, AIO postings are automatically funded (see the award amount on the PDF posting) you do not need to submit an Award application.


Can award application materials be submitted in French?

Yes. All award materials, including recommendation letters, may be submitted in French.


The Arts Internship Awards have different names. Do I have to submit separate applications?

No. There is a single application form for all the awards.


When do I expect to hear back the result from the Arts Internship Office?

The Arts Internship Awards selection committee will review all applications after the application deadline. Applicants will be informed once the decision is made.


If I receive an award, how and when will I receive the money? Is this award considered to be taxable income?

Award recipients will receive the award funds by direct deposit to a Canadian bank account. Awards are normally paid in two installments: a larger one in July and a smaller one in the fall upon completion of post-internship responsibilities. Interns must be prepared to cover their costs before receiving their award money.

Travel insurance must be purchased for all travel including for airline tickets.

The amount received will be recorded on a T4A/Releve 1 and will be treated as scholarship income by the Federal and Quebec governments. For more information regarding taxes click here.

McGill International Experience Awards

The MIEA logo and a world map

The McGill International Experience Awards (MIEA) were established in 2013 through a donation by Joseph Schull and Anna Yang. The MIEA include the Schull Yang International Experience Award and other awards supported by other donors and matched by Joseph Schull and Anna Yang.

The MIEA provides students with the opportunity to participate in academic activities including internships, and supports the Arts Internship Office through the following awards: the Schull Yang International Experience Awards, the Susan Casey Brown Fund for McGill, the Davies Family Arts International Internship Award, the Brenda and Morrison Hurley Arts Internship Award, the Chris Tyler Marckmann International Social Work Summer Internship Awards, and the John Wasileski Externship Awards, McGill International Experience Awards.

How to become an MIEA Awardee?

If you are a student in the Faculty of Arts interested in an international experience, there are two ways you could become an MIEA awardee!

1. Apply to one of the following AIO internships, you will be automatically considered for an MIEA award if your internship application is successful!

2. Apply for an AIO award for an internship you have found independently, find out more on this page.

Selection Criteria and Eligibility

The McGill International Experience Awardees are selected based on a range of criteria that demonstrate academic excellence, community involvement, and potential to become global leaders in their field.

  • Academic achievement: Students should demonstrate a level of commitment to the completion of their studies and a high standard of academic achievement in their chosen field. This criteria may be evaluated through letters of recommendation, academic transcript, and any honourable publications or past awards.
  • Commitment to giving back: Students should show current involvement with the McGill community through extra-curricular activities, or in professional settings related to their field of study, and demonstrate how their international experience will impact their community and field of study. This criteria may be evaluated through the curriculum vitae and statement of purpose.
  • Professional development: Students should demonstrate the relevance of the international activity to their professional development, or an interest in pushing the scope of their academic discipline into a professional context. This criteria may be evaluated through a description of the international activity.

Eligibility criteria:

  • The activity must take place outside of Canada.
  • The student must be a registered full-time student in the Faculty of Arts at the time of application.
  • The student must be returning to the Faculty of Arts following the international activity.

Contact us

For any questions, please contact miea.arts [at] mcgill.ca

 

Enriched Educational Opportunities: Need-based Bursary

Learn more about how the EEO Bursary program can help undergraduate students with the additional costs associated with internship opportunities.

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