On This Page: About | Responsibilities | APPLY TO ARIA NOW
- What is ARIA?
- How it Works
- Role of the Student
- Role of the Faculty Member
- Award Payment
- Tax Receipts/Slips
- Academic Credit
- How to Apply
What is ARIA?
The purpose of the Arts Research Internship Awards (ARIA) is to support undergraduate students who undertake research during the summer under the direct supervision of a faculty member. The Faculty of Arts will provide Undergraduate Research Internship Awards, each with a value $2500. These awards are matched by individual faculty members or their departments (in the amount of $2000) to provide a total award of $4500 to the student.
Benefits for the Student
- The opportunity to engage in a high level of scholarship, valuable in preparation for graduate studies.
- The opportunity to gain skills related to methods of inquiry in their discipline.
- The opportunity to receive academic mentorship from a faculty member.
Benefits for the Faculty Member
- Increased participation of keen undergraduate students in faculty research.
- An opportunity to provide mentorship.
The ARIA Program is supported by the generous contributions from McGill Alumni, the Dean of Arts Development Fund, and the Arts Employment Fund.
The Arts Student Employment Fund (ASEF) Award
Funded by the Arts Undergraduate Society of McGill University.
Mrs. Jane C. Blackwell
The Dean of Arts Development Fund (DADF)
The DADF provides the only source of discretionary funding for the Faculty of Arts. The DADF supports a wide range of events, publications and research opportunities for members of the Faculty of Arts, enhancing Faculty research and the student learning experience. This past year alone, the DADF funded projects in the majority of the Faculty’s departments and provided support for Internship Awards, research assistantships, international conferences and high-profile keynote lectures – in addition to much needed assistance to our Arts Student Advising Program. Students and professors alike can apply for grants from the DADF and the funds are allocated at the Dean’s discretion.
Dr. Joan Eakin and Christopher Hoffman
Established in 2012 by Dr. Joan Eakin, BA'70, MA'73, PhD'80, and her husband, Christopher Hoffmann, BSc'69, BCL'74, LLB'79, the Eakin & Hoffmann Arts Research Internship Award supports one or more undergraduate students participating in internships conducted through the Arts Undergraduate Research Internship Award Program. Preference will be given to students pursuing sociological research that uses qualitative methodology. In the case of no eligible candidates, preference will be given to students pursuing social science and health research upon the recommendation of the Dean of the Faculty of Arts.
Mr. Mark W. Gallop
Mr. Bram Garber
The Bram Garber Arts Undergraduate Research Internship Award was established by the estate of Bram Garber, a well-known and respected member of the Canadian business community, to help support one or more undergraduate students participating in an internship conducted through the Arts Undergraduate Research Internship Award Program in the areas of Art History, Communication Studies, and related fields. This award is created under the aegis of the Bram Garber Fellowship in Art History and is administered through the Dean's Office in conjunction with the Faculty of Arts Internship Office, this award is meant to provide funding to assist students who assume summer research projects under the supervision of a McGill Faculty of Arts professor on the basis of academic merit, proficiency in the field to be studied, and such factors as determined by the Dean of the Faculty of Arts, in conjunction with the Faculty of Arts Internship Office.
Morris and Rosalind Goodman Family Foundation
Established in 2016 by the Morris and Rosalind Goodman Family Foundation, the Rosalind Goodman Arts Research Internship Award supports one or more undergraduate students participating in internships with McGill's Visual Arts Collection conducted through the Arts Undergraduate Research Internship Awards Program. Awarded by the Faculty of Arts Internship Office. Value varies.
Mrs. Betty Maldoff, Mr. Eric Maldoff, Mr. Gerry Maldoff and Mrs. Barbara Maldoff
Established in 2013 by the family of Charles and Betty Maldoff, the Charles and Betty Maldoff Family Arts Research Internship Award supports one or more undergraduate students participating in an internship conducted through the Arts Undergraduate Research Internship Award Program. Administered through the Dean’s Office in conjunction with the Faculty of Arts Internship Office, this award is meant to provide funding to assist students who assume summer research projects under the supervision of a McGill Faculty of Arts professor and who demonstrate high academic achievement (with a grade point average (GPA) of 3.2 or above).
Dr. Leah Pope and Mr. Clayton Pope
Mr. Harry Samuel
The Willie and Libby Zimmering Arts Internship Award
Established in 2015 in memory of their parents, Willie and Libby Zimmering, by Suzann Zimmering, BA 1969, Dip Ed 1970, Lawrence Joel Zimmering, BSc 1972 and Minda Judith Zimmering, BCom 1982, to support one or more undergraduate students in the Faculty of Arts participating in an Arts Internship or an Arts Research Internship conducted through the Faculty of Arts Internship Program. Awarded by the Faculty of Arts Internship Office. Preference will be given to students working with an organization dedicated to the well-being and interest of the Jewish Community, grounded in the tradition of the Hebrew notion of Tikkun Olam: healing the world.
How it Works
- Professors seek out students to assist with their research by soliciting for applications in class or, through their departments.
- Professors and their selected students apply jointly for the ARIA, using the ARIA application form (see bottom the page). These applications are to be submitted to the Arts Internship Office (AIO) for processing and are redistributed to the departments for selection.
- The internship term lasts eleven weeks over the summer. Students will be expected to dedicate 30 hours per week to the internship. It is important to set clear expectations about the student's weekly schedule.
- Students must find a supervising professor or apply to a professor.
- Students and their supervisors apply jointly for the ARIA, using the one application form (see the bottom of the page).
- The internship term lasts eleven weeks over the summer. Students will be expected to dedicate a maximum of 25-30 hours per week to the internship.
Finding a Professor
- Students may approach professors directly for an opportunity to work with them over the summer. It is recommended to learn more about professors' current research by visiting their pages under their departmental website.
- Professors may solicit applications from students in class, on MyCourses, or through their department
- Be full-time faculty members;
- Be able/willing to contribute $2000 (from a grant) towards the research internship award. The research award should be processed using BSAC.
- Be enrolled in an undergraduate program B.A., B.A. & Sc., B.S.W., B.Th.;
- Have a minimum CGPA of 3.0;
- Have completed 60 credits by the start of the internship;
- Be returning to undergraduate studies in the Faculty of Arts in the fall;
- Students may not apply if they have received an ARIA award in a previous year.
Please note that students may not receive an ARIA if they also receive an NSERC USRA, a Faculty of Science SURA, or similar research award.
Role of the Student
The student’s role is to support the research of their supervising professor by undertaking a specific research internship project. Internship projects differ quantitatively and qualitatively from research assistantships. Students are given long term, in-depth tasks requiring thoroughness, self-discipline, personal initiative that will provide critical input into the professor’s research. At the start of the project term, students should meet with their supervisor to outline expectations and responsibilities, including:
- A student internship plan and project timeline.
- A meeting schedule between student and professor.
- A weekly schedule, including expected days and hours per day.
- The student should maintain a time log.
Annual Arts Undergraduate Research Event
ARIA participants are asked to participate in the Annual Arts Undergraduate Research Event during the year following their ARIA work.
Role of the Faculty Member
Faculty members are asked to identify potential applicants for this program, to discuss opportunities related to their own research with interested students and to prepare a brief statement of the specific work that the student they choose to mentor will undertake, and the benefits that s/he will gain in engaging the research. By co-signing the application, faculty members agree to supervise the internship work. At the end of the summer, participating faculty members will be requested to provide feedback concerning their experience with the student and with the program as a whole.
The faculty member agrees to pay $2,000 toward the $4,500 award. By signing the application form, the Department Chair agrees to support the funds. The research award should be processed using BSAC.
The award will be disbursed in four installments between May and August. The Arts Internship Office will be responsible for issuing the first two installments; the academic department will be responsible for the third and final installments.
All awards are paid through direct deposit to your Canadian bank account. All award recipients must have a bank account in Canada. In order for the award to be deposited, you must fill in the following updated information on Minerva: bank information, your Canadian Social Insurance Number (SIN), and a valid permanent address. Please follow the two steps below as soon as possible. Failure to do so will result in your award processing being delayed. (NB: International students who do not have a Canadian Social Insurance Number (SIN), please only complete step one).
- Access the Banking Information form on Minerva: Student Menu > Student Accounts Menu > Direct Deposit Bank Account, and enter the information under both Student-related and Payroll-related bank account information.
- Access the Social Insurance Number form on Minerva: Student Menu > Student Accounts Menu > Student Tax Menu > Social Insurance Number (SIN)
- Access the Addresses and Phones form on Minerva: Personal Menu > Addresses and Phones
The award amount received will be recorded on a T4A/Releve 1 and will be treated as scholarship income by the Federal and Quebec governments. For more information regarding taxes click here.
T4A’s are issued for scholarships and awards and for exemptions from tuition related to staff dependent bursaries. Students are advised to consult this Canada Revenue Agency page for more information, and to find out who is required to report this amount as income.
You are able to view the details of the transactions that are part of your T4A / Releve 1 totals under Student Tax Slip Details menu in Minerva.
Students may have the opportunity to gain academic credit related to their ARIA project by enrolling in and meeting the requirements of one of the following courses in the Fall term, as applicable in their program of study:
- Applying their research toward an Undergraduate Honours Thesis supervised by the same professor
- Towards an internship course credit (XXXX 499, 599, etc.) supervised by the same professor
- Towards an independent study/reading course supervised by the same professor
Note: This is subject to the professor's availability to supervise an individual course for credit during the Fall term. Students should discuss options for credit with their supervising professor prior to beginning the summer research internship. Academic work completed for credit would be separate from work done during the ARIA summer term.
How to Apply
- Students and supervising professors: Complete and sign the application form (copy your full application mail into a Word document, and have it signed by yourself, your supervisor and department head of your supervisor. Please clearly include the titles, printed names and signatures at the end of application and mail it to aio [at] mcgill.ca)
- Students: Include your remote research plan and a copy of your official transcript with the application.
- Any questions can be directed to the Arts Internship Office
Application Form and Deadline
DEADLINE EXTENDED: April 2, 2020 at noon (EST)
Digital Signatures or Email Approvals
We accept digital signatures or email approvals given the current situation.
For Digital Signatures, in Adobe, there is an option to upload the personal signature (by signing a blank sheet, scanning and uploading). This option is preferable, however digitally signed documents will be accepted.
For Email Approvals, the Supervisor/Chair must indicate the following in the email:
“I certify that I have reviewed the attached ARIA application of XX (student's name) and that the content is legitimate, appropriate, reasonable. ”
For Award Recipients
- Submit a signed copy of the Award Certification Form and Consent Form to aio [at] mcgill.ca by April 24, 2020.
- Complete Direct Deposit information on Minerva by April 24, 2020.
- Attend ARIA Introductory Information session via Zoom: May 12 & May 20. Workshop PPT: ARIA Introduction Workshop 2020
- Participate in ARIA Library Research Workshops: Preparing for a Research Assistantship (total of about 90 minutes):
Library Remote Access (18:46)
Search Skills (27:40)
Scholarship Management (9:21)
Sharing Scholarship (7:26)
Zotero video course (optional but suggested; 8 short videos)
- Participate in Poster Workshop:
ARIA Posters Workshop (18:59)
- ARIA recipients are required to submit a Facebook post about their internship by June 15, 2020. Please provide us with a short description of your current research status and/or results (100 words max) with a photo accompanying it. Send to aio [at] mcgill.ca.
- ARIA recipients must submit a final report at the end of their internship by August 20, 2020.
- ARIA recipients are required to submit a research poster in electronic format by August 20, 2020. The Arts Internship Office will print the hardcopy for students.
- ARIA students are asked to participate in the Annual Undergraduate Poster Presentation and Research Event January 2021.
If applicable, submit a thank you card to the donor supporting your ARIA project (you will be notified in a separate email).
- For more information about ARIA responsibilities, consult PDF: ARIA Introduction Workshop 2020
Four disbursements will be issued between end of May and end of August. The Arts Internship Office will process May and June disbursements, departments will process July and August disbursements.
Direct Deposit Instructions by April 24th, 2020
All awards are issued through direct deposit to your Canadian bank account. All award recipients must have a bank account in Canada. In order to process you must fill in your banking information and your Canadian Social Insurance Number (SIN) on Minerva. Please follow the 2 steps below. Please ensure your address and contact information are up to date in Minerva.
Note: For international students who do not have a Canadian Social Insurance Number (SIN), please only complete step one. All other students must have a Social Insurance Number.
- Step 1 - Access the Banking Information form on Minerva under:
- Student Menu >> Student Accounts Menu >> Direct Deposit Bank Account and enter the information under both Student-related and Payroll-related bank account information.
- Step 2 – for Canadian students: Access the Social Insurance Number form on Minerva under:
- Student Menu >> Student Accounts Menu >> Student Tax Menu >> Social Insurance Number (SIN)
ARIA recipients submit a final report at the end of the ARIA internship by August 20th, 2020. Please submit by email to anne.turner [at] mcgill.ca.
Report Outline (750 words)
Format it in 12pt, Times New Roman, line breaks between paragraphs, single spaced and 1in margins. Must be submitted as Word Documents, (No PDFs):
- A short outline of your ARIA research project
- Tell the reader why you were interested in an ARIA project
- What were your learning objectives?
- What were some of the highlights? Give some examples.
- What were some of the challenges that you encountered? How did you overcome them?
- How do you think ARIA has or will shape your future career and education path?
- If applicable, please thank the donor who funded your Award. Your report will be sent to your donor in appreciation of her / his contribution.
Please include one photo that represents your research experience and corresponding caption at the end of your final report in Word document.
Captions are necessary to provide context and name people in the photos. Captions should be no more than 75 characters long and in the following format:
E.g. “Jane Smith during her internship at the UN World Food Programme office in Panama City.”
The photos are meant to represent your internship experience and work-place (Photos should be of you working during your internship and should not include any children).
The photos are used in AIO publications (including online) to help inform McGill students, professors and award donors about the valuable work that students do during their internships.
NOTE: Please also attach the photos as JPGs to the email.
- Posters/displays should be of 48 inches wide and 36 inches tall. Orientation: horizontal.
- The top of the poster should indicate the title, first and last name of author(s), and your program (e.g. BA English). You should acknowledge your supervisor and anyone else who contributed to the research.
- Only electronic format is required. The Arts Internship Office will print the hardcopy for students.
- The easiest way to create posters is by using a single MS Power Point slide set at the size to which the poster will be printed (use Page Setup to set the size).
- When printing your file, save it in both ppt (PowerPoint) and pdf format and send both files to McGill Printing Services and Arts Internship Office.
- Use solid colour backgrounds, no gradients.
- Use a large, legible font.
- Consider using graphs rather than tables.
- Present small bites of information rather than lengthy narratives.
- Numbered or bulleted lists can be a concise and effective way to convey a series of points.
Please see examples of 2018 posters.
Thank You Cards
Many of the awards are provided thanks to gifts made by McGill Alumni. Award recipients will be notified in the coming weeks with information on how to address thank you cards to their donors.